Supply of media consultancy services to the European Commission's Representation in Ireland

European Commission

Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): European Commission, Directorate-General for Communication, Representation in Ireland, attn: Ms Ruth Deasy, European Union House, 18 Dawson Street, Dublin 2, Ireland. Tel. Ruth.Deasy@ec.europa.eu. Internet address(es): General address of the contracting authority: http://ec.europa.eu/ireland/tenders_and_grants/index_en.htm. Further information can be obtained at: As in above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s). Tenders or requests to participate must be sent to: As in above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Supply of media consultancy services to the European Commission's Representation in Ireland. Type of contract and location of works, place of delivery or of performance: Services. The contractor will operate from his/her own premises. The tenderer must possess the necessary infrastructure and personnel resources for the execution of these tasks. The establishment of a framework agreement. Information on framework agreement: Framework agreement with several operators. Number of participants to the framework agreement envisaged: 3. Duration of the framework agreement: Duration in year(s): 4 Estimated total value of purchases for the entire duration of the framework agreement: Estimated value excluding VAT: EUR 560 000. Short description of the contract or purchase(s): The purpose of this contract is to supply media consultancy services to the Representation of the European Commission in Ireland. This tender seeks the assistance of suitably qualified service providers and/or individual experts in the implementation and evaluation of the European Commission's communication policies. The contract is divided into 2 lots which are separate, stand-alone and indivisible: lot 1 provides for the services of an audio-visual consultant; and lot 2 provides for the services of an Internet consultant. The aim is to supply the European Commission with services enabling it to provide the general public, other specified target groups, and the media with information on Commission policy. The services requested by the Commission should enable it not just to improve the coordination of information and communication activities, but also to further develop its information and communication policy. Ultimately the aim is to make the activities, objectives and policies of the Commission better known to the general public via the media. Common procurement vocabulary (CPV): 74141100, 64216210, 74141620. Contract covered by the Government Procurement Agreement (GPA): Yes. Tenders should be submitted for: 1 or more lots. Quantity or scope of the contract II.2.1) Total quantity or scope: The maximum total value of the orders which may be placed each year as follows: Lot 1: audio-visual consultancy services: the annual maximum ceiling for 1 year is EUR 70 000 exclusive of VAT. IT consultancy services: the annual maximum ceiling for 1 year is EUR 70 000 exclusive of VAT. Duration of the contract or time limit for completion: Duration in months: 48 (from the award of the contract). Information about lots Lot No 1 Title: Audio-visual consultancy services 1) Short description: In the framework of its communication policy, assistance with designing and developing a detailed audio-visual media action plan focusing on specific issues identified in the Commission's communication priorities. The aim is to supply the European Commission Representation in Ireland with services enabling it to provide the media with information on Communication policy which should enable the representation to improve the coordination of information and communication activities as well as further develop its information and communication policy. assistance with designing and developing a detailed audio-visual media action plan focussing on specific issue(s) identified by the European Commission; as well as: identifying stories to be placed in AV media; assistance in the preparation and production of audio-visual material, stimulating EU news coverage on radio, TV and through electronic information networks, analysis and drafting of a feedback report on AV activities, etc. Ultimately the aim is to make the activities, objectives and policies of the Commission better known to the general public in Ireland via the media. Common procurement vocabulary (CPV): 74141100, 74141620, 64216210. The maximum total value of the orders which may be placed each year is EUR 70 000 exclusive of VAT. Indication about different date for duration of contract or starting/completion: Duration in months: 12 (from the award of the contract). Additional information about lots: Tenders should be submitted for 1 or more lots. IT action plan 1) Short description: In the framework of its communication policy, assistance with designing and developing a detailed IT action plan focusing on specific issues identified in the Commission's communication priorities. The aim is to supply the European Commission Representation in Ireland with services enabling it to provide the public with information on communication policy which should enable the Representation to improve the coordination of information and communication activities as well as further develop its information and communication policy. assistance with designing and developing a detailed IT action plan focussing on specific issue(s) identified by the European Commission; as well as: assistance in the preparation and production of information materials for Internet; monitoring of the Internet and drafting of a feedback report on IT activities, etc. Ultimately the aim is to make the activities, objectives and policies of the Commission better known to the general public in Ireland. Common procurement vocabulary (CPV): 74141100, 74141620, 64216210. The maximum total value of the orders which may be placed each year is EUR 70 000 exclusive of VAT. Indication about different date for duration of contract or starting/completion: Duration in months: 12 (from the award of the contract). Additional information about lots: Tenders should be submitted for 1 or more lots. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Information and formalities necessary for evaluating if requirements are met: please refer to the tender specifications. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Information and formalities necessary for evaluating if requirements are met: please refer to the tender specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Information and formalities necessary for evaluating if requirements are met: please refer to the tender specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: please refer to the tender specifications. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: please refer to the tender specifications. Information and formalities necessary for evaluating if requirements are met: please refer to the tender specifications. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure IV.1.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: PO/2008-32/DUB. Previous publication(s) concerning the same contract: No. Conditions for obtaining specifications and additional documents or descriptive document: Time limit for receipt of requests for documents or for accessing documents: 1.9.2008 (16:00). Time limit for receipt of tenders or requests to participate: 8.9.2008 (16:00). Language(s) in which tenders or requests to participate may be drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish. Minimum time frame during which the tenderer must maintain the tender: Duration in month(s): 12 (from the date stated for receipt of tenders). European Commission Representation in Ireland Persons authorised to be present at the opening of tenders: yes. The representatives of the tenderer and employees of the European Commission, European Union House, 18 Dawson Street, Dublin 2, Ireland. Contact Ms Ruth Deasy to confirm attendance at: Ruth.Deasy@ec.europa.eu. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. The requested services will be the subject of a multiple framework contract (cascade system). For each lot, the framework contract will be awarded to the 3 operators submitting the best bids in response to these specifications, provided that a sufficient number of bids satisfying the award criteria are presented. These operators will be ranked in priority based on the ratio offering the best value for money on the basis of the award criteria. The modus operandi of the choice of the contractor for each specific contract is described in the tender specifications. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of the First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. CFI.Registry@curia.europa.eu. http://curia.europa.eu. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman, B.P. 403, F-67001 Strasbourg Cedex. Tel. euro-ombudsman@europarl.europa.eu. http://www.ombudsman.europa.eu. Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have an effect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 16.7.2008.

The time limit for receipt of tenders was 2008-09-08. The procurement was published on 2008-07-26.

• • European Commission

• • Electronic information services › Value-added information services

• • Éire/Ireland