The provision of a publications dispatch service, primarily related to, but not limited to customer application forms and information leaflets, of the Contracting Authority. This requires the acceptance and fulfilment of email requests for department forms, leaflets and other publications, through the Contracting Authority's existing customer contact channels (which will be made available to the winning tenderer for their use for the duration of the contract) and/or by direct email from the Contracting Authority's staff in relation to mail shots. The requirement of this contract can be outlined as: • the storage and inventory management of customer application forms, leaflets and other publications, • the timely and efficient distribution of up to 100 forms, leaflets and other publications per order, • the direct notification to customers when requests for forms, leaflets and other publications cannot be fulfilled, • the provision of weekly and monthly management information reports to the Contracting Authority in relation to the volume and nature of forms, leaflet and publication requests and the corresponding level of forms, leaflets and publications dispatched. Please note the department is relying on European Union (Award of Public Authority Contracts) Regulations 2016 in reserving this contract for participants in sheltered workshops and sheltered employment programmes.
Deadline
The time limit for receipt of tenders was 2023-10-06.
The procurement was published on 2023-09-04.
Object Scope of the procurement
Title: RFT for the Provision of Publications Dispatch Service
Products/services: Printing and distribution services📦
Short description:
“The provision of a publications dispatch service, primarily related to, but not limited to customer application forms and information leaflets, of the...”
Short description
The provision of a publications dispatch service, primarily related to, but not limited to customer application forms and information leaflets, of the Contracting Authority. This requires the acceptance and fulfilment of email requests for department forms, leaflets and other publications, through the Contracting Authority's existing customer contact channels (which will be made available to the winning tenderer for their use for the duration of the contract) and/or by direct email from the Contracting Authority's staff in relation to mail shots. The requirement of this contract can be outlined as: • the storage and inventory management of customer application forms, leaflets and other publications, • the timely and efficient distribution of up to 100 forms, leaflets and other publications per order, • the direct notification to customers when requests for forms, leaflets and other publications cannot be fulfilled, • the provision of weekly and monthly management information reports to the Contracting Authority in relation to the volume and nature of forms, leaflet and publication requests and the corresponding level of forms, leaflets and publications dispatched. Please note the department is relying on European Union (Award of Public Authority Contracts) Regulations 2016 in reserving this contract for participants in sheltered workshops and sheltered employment programmes.
Show more
Estimated value excluding VAT: EUR 260 000 💰
1️⃣
Additional products/services: Printed books, brochures and leaflets📦
Additional products/services: Leaflets📦
Additional products/services: Distribution system📦
Additional products/services: Dispatch system📦
Additional products/services: Printing and delivery services📦
Place of performance: Éire/Ireland🏙️
Description of the procurement:
“The provision of a publications dispatch service, primarily related to, but not limited to customer application forms and information leaflets, of the...”
Description of the procurement
The provision of a publications dispatch service, primarily related to, but not limited to customer application forms and information leaflets, of the Contracting Authority. This requires the acceptance and fulfilment of email requests for department forms, leaflets and other publications, through the Contracting Authority's existing customer contact channels (which will be made available to the winning tenderer for their use for the duration of the contract) and/or by direct email from the Contracting Authority's staff in relation to mail shots. The requirement of this contract can be outlined as: • the storage and inventory management of customer application forms, leaflets and other publications, • the timely and efficient distribution of up to 100 forms, leaflets and other publications per order, • the direct notification to customers when requests for forms, leaflets and other publications cannot be fulfilled, • the provision of weekly and monthly management information reports to the Contracting Authority in relation to the volume and nature of forms, leaflet and publication requests and the corresponding level of forms, leaflets and publications dispatched. Please note the department is relying on European Union (Award of Public Authority Contracts) Regulations 2016 in reserving this contract for participants in sheltered workshops and sheltered employment programmes.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 260 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The Contracting Authority reserves the right to extend the Term for a period or periods of up to one year with
a maximum of one such extension or extensions...”
Description of renewals
The Contracting Authority reserves the right to extend the Term for a period or periods of up to one year with
a maximum of one such extension or extensions on the same terms and conditions, subject to the Contracting Authority's obligations at
law.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Information about reserved contracts
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-10-06
16:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Conditions for opening of tenders: 2023-10-06
16:30 📅
Complementary information Review body
Name: High Court
Postal town: Innes Quay
Country: Ireland 🇮🇪
Phone: +353 18886000📞
Source: OJS 2023/S 173-544104 (2023-09-04)