Provision of services for the revision of translated texts and terminology validation by subject experts in 25 languages — 25 lots

Eurofound — European Foundation for the Improvement of Living and Working Conditions

Contracting authority I.1) Name, addresses and contact point(s): Eurofound — European Foundation for the Improvement of Living and Working Conditions, attention: Inma Kinsella, Wyattville Road, Loughlinstown, Dublin18, IRELAND. Tel. imk@eurofound.europa.eu Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu Further information can be obtained at: As in abovementioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in abovementioned contact point(s). Tenders or requests to participate must be sent to: As in abovementioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Provision of services for the revision of translated texts and terminology validation by subject experts in 25 languages — 25 lots. Type of contract and location of works, place of delivery or of performance: Services. The tasks are to be performed at the premises designated by the contractor and agreed by Eurofound. The establishment of a framework agreement. Information on framework agreement: Framework agreement with several operators. Maximum number of participants to the framework agreement envisaged: 25. Duration of the framework agreement: Duration in month(s): 48. Short description of the contract or purchase(s): In the context of the quality assurance of the multilingual publication programme, the Eurofound seeks to maintain a network of experts who would work in their native languages to revise translated texts from the Translation Centre, Luxembourg and validate specialised terminology to assure the quality and accuracy of the translated products. Only selected documents will be subjected to this revision process to achieve a higher level of orientation towards the information users with good-quality translations tailored to pre-identified target groups. Readability is a major concern. Common procurement vocabulary (CPV): 79821100, 79530000. Contract covered by the Government Procurement Agreement (GPA): Yes. Tenders should be submitted for: 1 or more lots. Quantity or scope of the contract II.2.1) Total quantity or scope: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision per lot is as follows: — lot 4 — German: 250 pages, — lot 8 — French: 300 pages, — all other lots: 200 pages. Options II.3) Duration of the contract or time limit for completion Information about lots Lot No 1 Title: Provision of services for the revision of translated texts and terminology validation by subject experts in Bulgarian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Bulgarian is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Czech 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Czech is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Danish 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Danish is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in German 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in German is 250 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Estonian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Estonian is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Greek 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Greek is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Spanish 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Spanish is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in French 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in French is 300 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Irish 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Irish is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Italian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Italian is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Latvian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Latvian is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Lithuanian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Lithuanian is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Hungarian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Hungarian is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Maltese 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Maltese is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Dutch 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Dutch is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Polish 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000 3) Quantity or scope: As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Polish is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Portuguese 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Portuguese is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Romanian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Romanian is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Slovak 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Slovak is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Slovenian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Slovenian is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Finnish 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Finnish is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Swedish 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Swedish is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Croatian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Croatian is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Turkish 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Turkish is 200 pages. Provision of services for the revision of translated texts and terminology validation by subject experts in Macedonian 1) Short description: As described above under Section II.1.5. Common procurement vocabulary (CPV): 79821100, 79530000. As described above under Section II.2.1. Indication about different date for duration of contract or starting/completion 5) Additional information about lots: For indicative purposes only, to indicate the scope of the value of the contract and estimated budget the expected volume (per year) of revision in Macedonian is 200 pages. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Eurofound does not require a pre-financing guarantee from the contractor in regards to this procurement procedure. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to draft framework contract as provided in the tender specifications. Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded: Please refer to the tender specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: Tenderers are requested to refer to Sections B and D of the tender specifications and in particular B.7 and D.9. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: Evidence of the financial and economic standing of the company must be provided by the following: (a) statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers; (b) balance sheets or summaries thereof for at least the past 3 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established. Where the company has been trading for less than 3 years the following documents shall be provided: — balance sheets or summaries for the period for which the company has been trading, — a statement of the company's cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position. Information and formalities necessary for evaluating if requirements are met: Tenderers must: (a) demonstrate that they have at their disposal the appropriate technical infrastructure (computer equipment, e-mail, Internet access, access to information, terminology and document sources) for performance of the tasks described in the specifications; (b) have good knowledge and understanding of the subject areas of Eurofound's work; (c) have project management experience, including quality assurance procedures; (d) provide information on the methodology adopted in relation to work-flow as well as translation and terminology assessment; (e) provide a list of references for recent similar contracts undertaken during the last 3 years, with values, dates, names and contact phone numbers of at least 3 clients; (f) give details of the composition of the team proposed for the purposes of providing the services requested including back-up; (g) provide CVs of the staff proposed for this contract together with documental evidence that each individual engaged in the provision of the services meets the following minimum standards of professional capacity: 1) university-level education; 2) translation-related training; 3) excellent proficiency in the source language (English); 4) perfect command of the target language; 5) a minimum of 3 years' experience of translation, revision or reviewing in the language combination (lot) concerned. At least half of the experience indicated (or at least part of the education or training) must have been in the subject areas of the work of the Foundation. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure IV.1.1) Type of procedure: Open. Limitations on the number of operators who will be invited to tender or to participate IV.1.3) Reduction of the number of operators during the negotiation or dialogue IV.2) Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 10/0279/01. Previous publication(s) concerning the same contract IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document: Time limit for receipt of requests for documents or for accessing documents: 18.5.2010 (12:00). Time limit for receipt of tenders or requests to participate: 25.5.2010 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration in months: 9 (from the date stated for receipt of tender). Tenders will be opened at the offices of Eurofound, in the Library room. Persons authorised to be present at the opening of tenders: Yes. 1 person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Ms Inma Kinsella in advance if you intend to be present at the opening of tenders. Complementary information VI.1) This is a recurrent procurement: Yes. Contract related to a project and/or programme financed by EU funds: No. Eurofound calls for tender are open to natural and legal persons from European Union Member States; from countries which have signed a special agreement with the European Union in the field of public procurement; from countries which have ratified the WTO Agreement on Government Procurement (GPA). For more detailed information, please consult the following link: http://www.eurofound.europa.eu/about/procurement/generalinfo.htm Conditions for tendering: Parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/procurement/index.htm The tender information pack can also be obtained from the Foundation. Time limit for receipt of requests for documents or for accessing documents: 18.5.2010 (12:00). Requests which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Inma Kinsella either by post, facsimile (+353 12826456 / 12824209) or e-mail (imk@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. Tenders must be submitted in triplicate (1 marked 'Original' — unbound/unstapled — and 2 copies) in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked, 'Invitation to tender No 10/0279/01. (name of tenderer). Not to be opened by the mail service. To be opened by the Opening Committee only'. If self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by e-mail is not acceptable and renders these tenders inadmissible. Tenderers are requested not to use plastic covers or plastic binders, staples, etc., and not to include unnecessary amounts of paper. Procedures for appeal VI.4.1) Body responsible for appeal procedures: General Court, rue du Fort Niedergrünewald, 2925 Luxembourg, LUXEMBOURG. Tel. CFI.Registry@curia.europa.eu Internet: http://curia.europa.eu VI.4.2) Lodging of appeals: Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals. Service from which information about lodging of appeals may be obtained VI.5) Date of dispatch of this notice: 16.4.2010.

The time limit for receipt of tenders was 2010-05-25. The procurement was published on 2010-04-30.

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