Provision of AV & Meeting Room Equipment and Associated Services
Department of the Environment, Climate and Communications
The Department of the Environment, Climate and Communications are moving to new premises at the end of 2023 and are looking to procure and install a meeting room solution, including the movement of existing equipment from our current premises, as well as support of both existing and new equipment across all DECC buildings.
DeadlineThe time limit for receipt of tenders was 2023-06-08. The procurement was published on 2023-05-09.
Who? What? Where?
Procurement history
| Date | Document |
|---|---|
| 2023-05-09 | Contract notice |
Contract notice (2023-05-09)
Object
Scope of the procurement
Title: Audio-visual equipment
Reference number: Decc - av
Short description:
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Audio-visual equipment 📦
Additional CPV: Audio-visual equipment 📦
Place of performance
NUTS region: Dublin 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of the Environment, Climate and Communications
Postal address: 29-31 Adelaide Road
Postal code: Dublin 2
Postal town: Dublin
Contact
Internet address: http://www.decc.gov.ie 🌏
E-mail: keith.crossan@decc.gov.ie 📧
Phone: +353 16782000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=241537&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=241537&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2023-05-09 📅
Submission deadline: 2023-06-08 📅
Publication date: 2023-05-12 📅
Identifiers
Notice number: 2023/S 092-281465
OJ-S issue: 92
Object
Scope of the procurement
Estimated total value: 550 000 EUR 💰
Short description:
Estimated value excluding VAT: 550 000 EUR 💰
Duration: 60 months
Description of renewals: 2 renewals of 12 months each
Place of performance
Main site or place of performance: Tom Johnson House, Haddington Road, Dublin 4, D04 K7X4
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2024-02-08 📅
Tender opening date: 2023-06-08 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: Na
Contact
Contact point: Keith Crossan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/326 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=241537&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: Department of the Environment, Climate & Communications
Postal address: 29/31 Adelaide Road
Postal town: Dublin 2
Country: Ireland 🇮🇪
Source: OJS 2023/S 092-281465 (2023-05-09)
Object
Scope of the procurement
Title: Audio-visual equipment
Reference number: Decc - av
Short description:
The Department of the Environment, Climate and Communications are moving to new premises at the end of 2023 and are looking to procure and install a meeting room solution, including the movement of existing equipment from our current premises, as well as support of both existing and new equipment across all DECC buildings.
Show more
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Audio-visual equipment 📦
Additional CPV: Audio-visual equipment 📦
Place of performance
NUTS region: Dublin 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of the Environment, Climate and Communications
Postal address: 29-31 Adelaide Road
Postal code: Dublin 2
Postal town: Dublin
Contact
Internet address: http://www.decc.gov.ie 🌏
E-mail: keith.crossan@decc.gov.ie 📧
Phone: +353 16782000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=241537&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=241537&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2023-05-09 📅
Submission deadline: 2023-06-08 📅
Publication date: 2023-05-12 📅
Identifiers
Notice number: 2023/S 092-281465
OJ-S issue: 92
Object
Scope of the procurement
Estimated total value: 550 000 EUR 💰
Short description:
The Department of the Environment, Climate and Communications are moving to new premises at the end of 2023 and are looking to procure and install a meeting room solution in this new premises.
In summary, the Services comprise:
- Supply, installation and configuration of Video Conference Equipment that is approved for MS-Teams, but is also compatible with other video conferencing providers including, but not limited to, Zoom, Skype & Webex
- Removal and transfer of existing equipment to new building
- Supply, installation, and Configuration of MS-Teams Room Booking panels as required
- Management software to provide remote provisioning, monitoring, reporting and management of all devices
- Any required licensing/subscription costs, with the exception of MS-Teams Licensing. This will be supplied by the Contracting Authority
- Delivery of training to staff
- 1 day training course for operational staff, 2 day training course for support
staff
- Documented SLA agreement for Maintenance/Support
- 5 year onsite support with 4 hour response time, including support of the Department's existing AV equipment.
Duration: 60 months
Description of renewals: 2 renewals of 12 months each
Place of performance
Main site or place of performance: Tom Johnson House, Haddington Road, Dublin 4, D04 K7X4
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2024-02-08 📅
Tender opening date: 2023-06-08 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: Na
Contact
Contact point: Keith Crossan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/326 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=241537&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: Department of the Environment, Climate & Communications
Postal address: 29/31 Adelaide Road
Postal town: Dublin 2
Country: Ireland 🇮🇪
Source: OJS 2023/S 092-281465 (2023-05-09)
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