The Department of the Environment, Climate and Communications are moving to new premises at the end of 2023 and are looking to procure and install a meeting room solution, including the movement of existing equipment from our current premises, as well as support of both existing and new equipment across all DECC buildings.
Deadline
The time limit for receipt of tenders was 2023-06-08.
The procurement was published on 2023-05-09.
Object Scope of the procurement
Title: Provision of AV & Meeting Room Equipment and Associated Services
DECC - AV
Products/services: Audio-visual equipment📦
Short description:
“The Department of the Environment, Climate and Communications are moving to new premises at the end of 2023 and are looking to procure and install a meeting...”
Short description
The Department of the Environment, Climate and Communications are moving to new premises at the end of 2023 and are looking to procure and install a meeting room solution, including the movement of existing equipment from our current premises, as well as support of both existing and new equipment across all DECC buildings.
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Estimated value excluding VAT: EUR 550 000 💰
1️⃣
Additional products/services: Audio-visual equipment📦
Place of performance: Dublin🏙️
Place of performance: South-East 🏙️
Place of performance: Border🏙️
Main site or place of performance: Tom Johnson House, Haddington Road, Dublin 4, D04 K7X4
Description of the procurement:
“The Department of the Environment, Climate and Communications are moving to new premises at the end of 2023 and are looking to procure and install a meeting...”
Description of the procurement
The Department of the Environment, Climate and Communications are moving to new premises at the end of 2023 and are looking to procure and install a meeting room solution in this new premises.
In summary, the Services comprise:
- Supply, installation and configuration of Video Conference Equipment that is approved for MS-Teams, but is also compatible with other video conferencing providers including, but not limited to, Zoom, Skype & Webex
- Removal and transfer of existing equipment to new building
- Supply, installation, and Configuration of MS-Teams Room Booking panels as required
- Management software to provide remote provisioning, monitoring, reporting and management of all devices
- Any required licensing/subscription costs, with the exception of MS-Teams Licensing. This will be supplied by the Contracting Authority
- Delivery of training to staff
- 1 day training course for operational staff, 2 day training course for support
staff
- Documented SLA agreement for Maintenance/Support
- 5 year onsite support with 4 hour response time, including support of the Department's existing AV equipment.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 550 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 60
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: 2 renewals of 12 months each
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-06-08
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender must be valid until: 2024-02-08 📅
Conditions for opening of tenders: 2023-06-08
12:00 📅
Complementary information Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Review body
Name: Department of the Environment, Climate & Communications
Postal address: 29/31 Adelaide Road
Postal town: Dublin 2
Country: Ireland 🇮🇪
Source: OJS 2023/S 092-281465 (2023-05-09)