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Multi-functional device and managed print services-energy supply. Bórd Gáis Éireann acting through its Energy division requires the provision of a multi functional device and managed print/scanning/copying/faxing service, throughout the Energy divisions multiple locations in Ireland. It is expected that the proposed solutions will integrate with a smart card system in order to drive greater efficiencies and security. Following an initial analysis of the organisation’s needs, indications suggest that the requirement will be to install, manage and maintain devices across three different locations within the island of Ireland. The relevant locations as at the date of award of the contract are likely to be: — Firmus in Antrim, approximately 70 users, — Lapps Key in Cork city, approximately 100 users, — Warrington Place in Dublin city. Approximately 400 users (this is a new site planned to open in February 2011, staff from our Foley Street, Joyces Court and Harbour Master Place offices will migrate to this new location). It is estimated that the devices involved will be required to handle approximately 4 million impressions per annum. However no commitment is made that such volume will actually materialise or will not be exceeded. Candidates should note that the actual volume of services (whether in terms of devices required, number of impressions handled and number of users of the various devices) and the locations at which the services are to be provided may vary over the term of the contract. Further information about the scope and range of services which may be required will be provided later in this competition. Key objectives of the managed services arrangement will be to: — Implement an organisation wide standard. Solution that will drive ease and consistency of use for all staff. — Implement a standard approach to management and maintenance in order to drive optimum availability and capacity, — Support BGE’s ‘Blue Planet Challenge’ in reducing its carbon footprint, — Deliver operational and cost metrics to BGE. In order to help drive informed decisions regarding usage. — Protect confidentiality of data and documents by controlling access. It is currently anticipated that the contract will start in the first quarter of 2011 and will be for a term of 5 years. It will be subject to early termination rights for Bórd Gáis which will be provided for in the contract. To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at
http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=156492.