Invitation to Tender to establish a Multi Party Framework Agreement for the Provision of Curator Services for Exhibition Production at Hugh Lane Gallery

Short description

The successful tenderer will report to the Head of Exhibitions at Hugh Lane Gallery in the first instance, under the directorate of the CRES department as well as liaising with staff of the Gallery.

The Framework Agreement will be established with six (6) economic operators subject to that number qualifying. Thereafter contracts will be awarded in accordance with the rules contained herein. The framework agreement will be awarded for a period of six (6) years.

Please see the tender documents. available from www.etenders,gov.ie (RFT ID 234658) for full details.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. Emailed/faxed/late tenders will not be accepted.

7. Suppliers should note the following when making their submission:

• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.

• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.

• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.

• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.

• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.

• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.

• Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.

• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 234658. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 22nd May 2023 to enable issue of responses to all interested parties.

11. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Justification for the framework agreement

The framework agreement will be for a period of six (6) years. Due to the nature of the services, falling within Title III of Directive 2014/24/EU, the rules on framework durations do not apply and therefore a longer framework has been chosen which will facilitate a better outcome for the Contracting Authority.

Justification for framework agreement duration over four years

The framework agreement will be for a period of six (6) years. Due to the nature of the services, falling within Title III of Directive 2014/24/EU, the rules on framework durations do not apply and therefore a longer framework has been chosen which will facilitate a better outcome for the Contracting Authority.