Cork Education and Training Board proposes to establish a number of multi-party framework agreements for the supply, delivery, assembly and installation (where required) of loose furniture to Cork ETB sites in 9 lots.
Tenderers should note each lot will be individually evaluated, so specialist firms capable of supplying only an individual lot are welcome to submit a tender for that lot, or indeed multiple lots.
Deadline
The time limit for receipt of tenders was 2023-06-08.
The procurement was published on 2023-05-09.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“For The Supply, Delivery, Assembly and Installation of Loose Furniture
Cork ETB Request for Tender”
Products/services: School furniture📦
Short description:
“Cork Education and Training Board proposes to establish a number of multi-party framework agreements for the supply, delivery, assembly and installation...”
Short description
Cork Education and Training Board proposes to establish a number of multi-party framework agreements for the supply, delivery, assembly and installation (where required) of loose furniture to Cork ETB sites in 9 lots.
Tenderers should note each lot will be individually evaluated, so specialist firms capable of supplying only an individual lot are welcome to submit a tender for that lot, or indeed multiple lots.
Show more
Estimated value excluding VAT: EUR 7 000 000 💰
Information about lots
Tenders may be submitted for all lots
This lot 1 relates to student desks and tables and related items as detailed in the tender documentation. Technical specification for all items as per Department of Education and Skills Loose Furniture for Post Primary Schools Specifications and Standards Cork ETB may over the life of the framework require bespoke or customised items with an adjusted specification and which are not included on the Department list or in excess of the Department technical specification.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Information about variants
Variants will be accepted ✅
2️⃣ Scope of the procurement
Title: Office and Learning Environment Furniture
Title
Lot Identification Number: 2
Description
Description of the procurement:
“This lot 2 relates to office and learning environment furniture and related items as detailed in the tender documentation. Technical specification for all...”
Description of the procurement
This lot 2 relates to office and learning environment furniture and related items as detailed in the tender documentation. Technical specification for all items as per Department of Education and Skills Loose Furniture for Post Primary Schools Specifications and Standards Cork ETB may over the life of the framework require bespoke or customised items with an adjusted specification and which are not included on the Department list or in excess of the Department technical specification.
3️⃣ Scope of the procurement
Title: White Boards/Notice Boards
Title
Lot Identification Number: 3
Description
Description of the procurement:
“This lot 3 relates to white boards, pin boards and wall mounted display units and related items as detailed in the tender documentation. Technical...”
Description of the procurement
This lot 3 relates to white boards, pin boards and wall mounted display units and related items as detailed in the tender documentation. Technical specification for all items as per Department of Education and Skills Loose Furniture for Post Primary Schools Specifications and Standards Cork ETB may over the life of the framework require bespoke or customised items with an adjusted specification and which are not included on the Department list or in excess of the Department technical specification.
4️⃣ Scope of the procurement
Title: Steel Lockers and Presses
Title
Lot Identification Number: 4
Description
Description of the procurement:
“This lot 4 relates to steel locks and presses and related items as detailed in the tender documentation. Technical specification for all items as per...”
Description of the procurement
This lot 4 relates to steel locks and presses and related items as detailed in the tender documentation. Technical specification for all items as per Department of Education and Skills Loose Furniture for Post Primary Schools Specifications and Standards Cork ETB may over the life of the framework require bespoke or customised items with an adjusted specification and which are not included on the Department list or in excess of the Department technical specification.
5️⃣ Scope of the procurement
Title: Specialist Classrooms
Title
Lot Identification Number: 5
Description
Main site or place of performance: Cork City and County, Ireland.
Description of the procurement:
“This lot 5 relates to specialist classroom furniture including home economics, art, woodwork, metalwork, engineering, etc. and related items as detailed in...”
Description of the procurement
This lot 5 relates to specialist classroom furniture including home economics, art, woodwork, metalwork, engineering, etc. and related items as detailed in the tender documentation. Technical specification for all items as per Department of Education and Skills Loose Furniture for Post Primary Schools Specifications and Standards Cork ETB may over the life of the framework require bespoke or customised items with an adjusted specification and which are not included on the Department list or in excess of the Department technical specification.
6️⃣ Scope of the procurement
Title: Canteen Furniture
Title
Lot Identification Number: 6
Description
Description of the procurement:
“This Lot 6 relates to canteen furniture and related items as detailed in the tender documentation. Technical specification for all items as per Department...”
Description of the procurement
This Lot 6 relates to canteen furniture and related items as detailed in the tender documentation. Technical specification for all items as per Department of Education and Skills Loose Furniture for Post Primary Schools Specifications and Standards Cork ETB may over the life of the framework require bespoke or customised items with an adjusted specification and which are not included on the Department list or in excess of the Department technical specification.
7️⃣ Scope of the procurement
Title: Library
Title
Lot Identification Number: 7
Description
Description of the procurement:
“This Lot 7 relates to library and related furniture items and related items as detailed in the tender documentation. Technical specification for all items...”
Description of the procurement
This Lot 7 relates to library and related furniture items and related items as detailed in the tender documentation. Technical specification for all items as per Department of Education and Skills Loose Furniture for Post Primary Schools Specifications and Standards Cork ETB may over the life of the framework require bespoke or customised items with an adjusted specification and which are not included on the Department list or in excess of the Department technical specification.
8️⃣ Scope of the procurement
Title: Staging & Tiered Seating
Title
Lot Identification Number: 8
Description
Description of the procurement:
“This Lot 8 relates to staging and tiered seating and related items as detailed in the tender documentation. Technical specification for all items as per...”
Description of the procurement
This Lot 8 relates to staging and tiered seating and related items as detailed in the tender documentation. Technical specification for all items as per Department of Education and Skills Loose Furniture for Post Primary Schools Specifications and Standards Cork ETB may over the life of the framework require bespoke or customised items with an adjusted specification and which are not included on the Department list or in excess of the Department technical specification.
9️⃣ Scope of the procurement
Title: Primary School Furniture
Title
Lot Identification Number: 9
Description
Description of the procurement:
“This Lot 9 relates to Primary School Furniture including chairs and tables and related items as detailed in the tender documentation. Technical...”
Description of the procurement
This Lot 9 relates to Primary School Furniture including chairs and tables and related items as detailed in the tender documentation. Technical specification for all items as per Department of Education and Skills Loose Furniture for Post Primary Schools Specifications and Standards Cork ETB may over the life of the framework require bespoke or customised items with an adjusted specification and which are not included on the Department list or in excess of the Department technical specification.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Please refer to the tender documentation available on eTenders using RFT ID 240201.” Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
“Please refer to the tender documentation available on eTenders using RFT ID 240201.”
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 7
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-06-08
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender must be valid until: 2024-06-06 📅
Conditions for opening of tenders: 2023-06-08
12:00 📅
Conditions for opening of tenders (place):
“The tenders will be opened via the eTenders platform as soon as possible after the closing date and time.”
Conditions for opening of tenders (Information about authorised persons and opening procedure):
“Only authorised officials of the contracting authority will have access to the opening protocol.”
Complementary information Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. Please note a new version of the eTenders platform is launching on the 15th May, however this competition will continue to run on the current version.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. After each upload of a document tenderers will have to press submit again. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT) 5. All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for these frameworks. Please note the maximum number being admitted ranges from 5 to 7 depending on the lot and subject to that number qualifying for each lot.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures: As per SI 130 and the applicable standstill period.
Source: OJS 2023/S 092-284762 (2023-05-09)
Contract award notice (2023-12-11) Contracting authority Information about joint procurement
The contract is awarded by a central purchasing body
Object Scope of the procurement
Short description:
“Cork Education and Training Board proposes to establish a number of multi-party framework agreements for the supply, delivery, assembly and installation...”
Short description
Cork Education and Training Board proposes to establish a number of multi-party framework agreements for the supply, delivery, assembly and installation (where required) of loose furniture to Cork ETB sites in 9 lots. Tenderers should note each lot will be individually evaluated, so specialist firms capable of supplying only an individual lot are welcome to submit a tender for that lot, or indeed multiple lots.
Show more
Total value of the procurement (excluding VAT): EUR 7 000 000 💰
Information about lots
This contract is divided into lots ✅ Award criteria
Quality criterion (name): B - Quality of the Product and its Suitability for an Educational Environment
Quality criterion (weighting): 25%
Quality criterion (name): C - Supply-Chain, Delivery, Assembly and Installation Proposals
Quality criterion (weighting): 10%
Quality criterion (name): D – Warranty
Quality criterion (name): E - After Sales Service and Customer Care
Quality criterion (weighting): 15%
Quality criterion (name): F - Environmental Considerations
Price (weighting): 30%
Quality criterion (name): B - Quality of the Equipment and its Suitability for an Educational Environment
Quality criterion (name): E – After Sales Service and Customer Care
Quality criterion (name): F – Environmental Considerations
Quality criterion (name): B - Quality of the Product and its Suitability for an Education Environment
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2023/S 092-284762
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: Lot 1
Title: General Classroom Furniture
Date of conclusion of the contract: 2023-11-15 📅
Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators ✅ Name and address of the contractor
Name: Clonduff Office Furniture Ltd.
National registration number: 4825689G
Postal address: Clonberne
Postal town: Ballinasloe, Co. Galway
Country: Ireland 🇮🇪
Phone: +353 0868198124📞
E-mail: info@cof.ie📧
Fax: +353 09345181 📠
Region: Éire/Ireland🏙️
URL: http://www.cof.ie🌏
The contractor is an SME ✅
Name: G Morgan & Sons
Postal address: Ballymakenny Road
Postal town: Drogheda, Co. Louth
Phone: +353 419838068📞
E-mail: john@gmf.ie📧 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 150 000 💰
Total value of the contract/lot: EUR 150 000 💰
2️⃣
Contract Number: 2
Lot Identification Number: 2
Title: Office and Learning Environment Furniture
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Stakelum Office Supplies
Postal address: Parnell Street, Thurles
Postal town: Co. Tipperary
Phone: +353 50421888📞
E-mail: sean.ryan@stakos.ie📧
Fax: +353 50422446 📠
URL: http://www.stakelumofficesupplies.ie🌏
Name: Clonduff Office Furniture
Postal address: Clonberne, Ballinasloe
Postal town: Co. Galway
Phone: +353 9345746📞
E-mail: info@cof.ie📧
Postal address: Ballymakenny Road, Drogheda
Postal town: Co. Louth
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 100 000 💰
Total value of the contract/lot: EUR 100 000 💰
3️⃣
Contract Number: 3
Lot Identification Number: Lot 3
Title: White Boards/Notice Boards
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 150 000 💰
Total value of the contract/lot: EUR 150 000 💰
4️⃣
Contract Number: 4
Lot Identification Number: Lot 4
Title: Steel Lockers and Presses
Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Sperrin Metal Products
Postal address: Cahore Road, Draperstown
Postal town: Londonderry, Northern Ireland
Postal code: BT45 7AP
Phone: +44 2879628362📞
E-mail: pauline@sperrin-metal.com📧
Name: New Age Storage Systems
Postal address: Unit 36 Rosemount Business Park
Postal town: Ballycoolin, Dublin
Postal code: D11 XD79
Phone: +353 18128616📞
E-mail: john@newageservices.ie📧 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 150 000 💰
Total value of the contract/lot: EUR 150 000 💰
5️⃣
Contract Number: 5
Lot Identification Number: Lot 5
Title: Specialist Classrooms
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 150 000 💰
Total value of the contract/lot: EUR 150 000 💰
6️⃣
Contract Number: 6
Lot Identification Number: Lot 6
Title: Canteen Furniture
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 150 000 💰
Total value of the contract/lot: EUR 150 000 💰
7️⃣
Contract Number: 7
Lot Identification Number: Lot 7
Title: Library
Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
Name and address of the contractor
Name: Sperrin Metal Products Ltd
National registration number: IE1699581K
URL: http://www.sperrin-metal.com🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 150 000 💰
Total value of the contract/lot: EUR 150 000 💰
8️⃣
Contract Number: 8
Lot Identification Number: Lot 8
Title: Staging & Tiered Seating
Name and address of the contractor
Name: G. Morgan & Sons Ltd
National registration number: IE 9Z17184A VAT
Phone: +353 0419838068📞
Fax: +353 0419839553 📠
URL: http://www.gmf.ie🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 150 000 💰
Total value of the contract/lot: EUR 150 000 💰
9️⃣
Contract Number: 9
Lot Identification Number: Lot 9
Title: Primary School Furniture
Name and address of the contractor
Postal address: Ballymakenny Road Drogheda
Name: Computex
Postal address: Lakeview Point, Claregalway Corporate Park
Postal code: H91 N205
Phone: +353 872560134📞
E-mail: patrick.dempsey@computex.ie📧 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 150 000 💰
Total value of the contract/lot: EUR 150 000 💰
Complementary information Additional information
“Multi-party framework agreement contracts will be awarded primarily using the cascade solution, with mini tenders operating as required. Contracts can be...”
Multi-party framework agreement contracts will be awarded primarily using the cascade solution, with mini tenders operating as required. Contracts can be awarded through application of the cascade method, whereby contracts are awarded on foot of the original tenders to the first ranked firm admitted to the framework agreement. Where they are not able to deliver the contract, the next ranked firm will be approached moving in ranked order through the Framework Members until the contract is awarded. Through invitation to a mini-tender of all the firms admitted to the framework agreements. On each occasion, a Supplementary Request for Tender will be issued detailing the scope of requirements, the award criteria, a closing date and time and methodology for submission of responses.
Contracts will be drawn down as specified above across all categories listed as follows:
Lot 1 General Classroom Furniture
Lot 2 Office and Learning Environment Furniture
Lot 3 White Boards / Notice Boards
Lot 4 Steel Lockers and Presses
Lot 5 Specialist Classrooms
Lot 6 Canteen Furniture
Lot 7 Library
Lot 8 Staging and Tiered Seating
Lot 9 Primary School Furniture
5) This is the sole call for competition for these frameworks. Please note the maximum number being admitted ranges from 5 to 7 depending on the lot and subject to that number qualifying for each lot.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more
Source: OJS 2023/S 242-759766 (2023-12-11)