RFQ for the provision of Exhibition Space Organiser Services for The International AI Summit (14th October 2026)
The Department of Enterprise Tourism and Employment
In summary, the Services comprise: Services from an experienced Exhibition Space Organiser to provide end-to-end project and production management for the Innovation Spotlight as the Exhibition Space at the International AI Summit 2026 at the Royal Dublin Society (RDS), working in close collaboration with the Department of Enterprise, Tourism and Employment and Deloitte Ireland, the RDS, vendors, and relevant co-hosts and stakeholders. The successful tenderer will also be expected to engage with the chosen exhibitors and to ensure that the branding, look and feel and user experience is consistent with the overall International AI Summit Branding and strategic objectives. NOTE: the event management services being sought in this RFQ are only for the Innovation Spotlight /Exhibition Space. The appointed Lead Event Manager will be responsible for designing and delivering the overall AI summit experience including planning, coordinating and delivering all pre-event, on-site and post-event services, including programme and production scheduling, venue and supplier management, delegate registration and stakeholder liaison, branding and communications support, sponsorship and budget oversight, and the delivery of associated conference elements. The AI Summit will consist of a full day conference with main stage key note addresses, plenary sessions, fireside chats, on-stage demonstrations with an accompanying Innovation Spotlight as an exhibition space providing networking opportunities throughout the day as well as hospitality from morning until evening. The Innovation Spotlight (Exhibition Space) will be hosted in Hall 1 and Hall 4 of the RDS with the plenary AI Summit in Hall 2.
DeadlineThe time limit for receipt of tenders was 2026-05-26. The procurement was published on 2026-05-18.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What? Where?- โข Aฯฯฮนฮบฮฎ โบ ฮฯฯฮตฮนฮฟฯ ฮคฮฟฮผฮญฮฑฯ ฮฮธฮทฮฝฯฮฝ
- โข Eastern and Midland โบ Dublin
| Date | Document |
|---|---|
| 2026-05-18 | Contract notice |
| 2026-06-17 | Contract award notice |
Object
Scope of the procurement
Title: RFQ for the provision of Exhibition Space Organiser Services for The International AI Summit (14th October 2026)
Short description:
Products/services: Event services ๐ฆ
Estimated value excluding VAT: 180 000 EUR ๐ฐ
Description
Internal identifier:
0
Country: Ireland ๐ฎ๐ช
Place of performance: Dublin ๐๏ธ
Duration: 6 months
Title
Lot Identification Number:
LOT-0001
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Main features of the procedure: As per tender documents
Administrative information
Time limit for receipt of tenders or requests to participate: 2026-05-26 12:00:00 ๐
Conditions for opening of tenders: 2026-05-26 12:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=8178230
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Tendering terms
Tenderers may submit more than one tender
Opening date: 2026-05-26 12:30:00 ๐
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=8178230
Deadline for requesting additional information: 2026-05-25 11:00:00 ๐
Contracting authority
Name and addresses
Name: The Department of Enterprise Tourism and Employment
National registration number:
n/a
Postal address: 23-28 Kildare St
Postal code: D02 TD30
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: patrick.ryan@enterprise.gov.ie ๐ง
Phone: 35316312121 ๐
URL: https://www.enterprise.gov.ie/ ๐
Address of the buyer profile: https://www.enterprise.gov.ie/ ๐
Type of the contracting authority
Ministry or any other national or federal authority
Main activity
Economic and financial affairs
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=8178230 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=8178230 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2026/S 096-343563 (2026-05-18)
Object
Scope of the procurement
Estimated value excluding VAT: 189 700 EUR ๐ฐ
Total value of the procurement (excluding VAT): 189 700 EUR ๐ฐ
Award of contract
A contract/lot is awarded โ
Lot Identification Number:
LOT-0001
Contract Number:
448960
Date of conclusion of the contract: 2026-06-09 ๐
Information about tenders
Number of tenders received: 2
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 189 700 EUR ๐ฐ
Tender identifier:
000175775
Identifier of lot or group of lots:
LOT-0001
Name and address of the contractor
Name: Verve Marketing LTD
National registration number:
n/a
Postal address: 11-15 Erne St Upper, Dublin 2
Postal code: D02 DY88
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
Size of the economic operator: Medium
Contracting authority
Name and addresses
Phone: 0874770541 ๐
Source: OJS 2026/S 116-417766 (2026-06-17)