Supply, installation and maintenance of Uninterrupted Power Supply (UPS) units and associated support and services for the Dept. of Justice and other bodies under the aegis of the Dept. of Justice

Department of Justice

Department of Justice (DoJ) seeks to establish a single party framework agreement with a suitably qualified Tenderer for the supply, installation and support of their UPS infrastructure. The Tenderer must be capable of supporting the existing infrastructure, facilitate the expansion of the UPS infrastructure, and also have proven capability to support DoJ with possible future enhancements. DoJ invite responses from suitably qualified Tenderers to be appointed as their UPS framework partner as per the specific requirements outlined in the tender documentation. This framework agreement will be used by the Department of Justice as well as other bodies under the aegis of the Department of Justice including but not limited to the Irish Prison Service.

Deadline

The time limit for receipt of tenders was 2024-08-29. The procurement was published on 2024-07-30.

Who?

• Department of Justice

What?

Where?

Procurement history

Date	Document
2024-07-30	Contract notice

Contract notice (2024-07-30)
Object
Scope of the procurement
Title: Supply, installation and maintenance of Uninterrupted Power Supply (UPS) units and associated support and services for the Dept. of Justice and other bodies under the aegis of the Dept. of Justice
Short description:

Type of contract: Supplies
Products/services: Uninterruptible power supplies 📦
Estimated value excluding VAT: 1 000 000 EUR 💰
Additional nature of the contract: Services
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: 0
Estimated value excluding VAT: 1 000 000 EUR 💰
This procurement is also suitable for small and medium-sized enterprises (SMEs) ✅
Type of contract: Supplies
Products/services: Uninterruptible power supplies 📦
Additional products/services: Repair and maintenance services of electrical machinery, apparatus and associated equipment 📦
Additional nature of the contract: Services
Country: Ireland 🇮🇪
Place of performance:

Dublin 🏙️

Mid-West 🏙️

Midland 🏙️

South-West 🏙️

Duration
Start date: 2024-11-01 📅
End date: 2031-10-31 📅
Title
Lot Identification Number: LOT-0001
Scope of the procurement
Additional products/services: Repair and maintenance services of electrical machinery, apparatus and associated equipment 📦

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-08-29 12:00:00 📅
Conditions for opening of tenders: 2024-08-29 12:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=4057145
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The reason for a framework longer than the standard four years relates to a requirement for the Contracting Authority to maintain a consistent standard across the organisation on the use of UPS, which in turn results in minimisation of risk due to multiple providers being appointed. has context menu

Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
Opening date: 2024-08-29 12:30:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=4057145
Languages in which tenders or requests to participate may be submitted: English 🗣️
Electronic invoicing: Required
Electronic ordering will be used ✅
Electronic payment will be used ✅

Legal, economic, financial and technical information
Conditions for participation
List and brief description of rules and criteria:

Selection Criteria: Please consult the selection criteria in the tender documents available on eTenders.

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer.
Exclusion ground: Purely national exclusion grounds
Description of exclusion grounds:

Please consult the selection criteria in the procurement documents available on eTenders.

Contracting authority
Name and addresses
Name: Department of Justice
National registration number: Department of Justice
Postal address: 51 St Stephen's Green
Postal code: D02 HK52
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: cpu@justice.ie 📧
Phone: 016028202 📞
URL: https://www.gov.ie/en/organisation/department-of-justice/ 🌏
Address of the buyer profile: https://www.gov.ie/en/organisation/department-of-justice/ 🌏
Type of the contracting authority
Ministry or any other national or federal authority
Main activity
Public order and safety
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=4057145 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=4057145 🌏
Electronic submission: Required

Complementary information
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using eTenders Resource ID – 4057145 Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission. 1. When finalising your tender submission please upload your final response as a ZIP file as individual documents may lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not necessarily imply you have successfully submitted your response. 2. There is a maximum upload limit of 250MB per file and 500MB per tender submission. 3. Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline. 4. If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours). 5. Tenders submitted by any other means (including but not limited to email, post, messaging system on etenders or hand delivery) will not be accepted. 6. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 7. All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response 8. The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities. 9. Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. 10. Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 11. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using eTenders Resource ID – 4057145
Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission.
1. When finalising your tender submission please upload your final response as a ZIP file as individual documents may lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not necessarily imply you have successfully submitted your response.
2. There is a maximum upload limit of 250MB per file and 500MB per tender submission.
3. Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline.
4. If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours).
5. Tenders submitted by any other means (including but not limited to email, post, messaging system on etenders or hand delivery) will not be accepted.
6. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
7. All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
8. The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities.
9. Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
10. Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Review procedure
Precise information on deadline(s) for review procedures: In line with S. I. 130/2010
Information about electronic workflows
Electronic invoicing will be accepted
Electronic ordering will be used
Electronic payment will be used
Source: OJS 2024/S 149-464011 (2024-07-30)

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