GALW/CON1230/2024 Invitation for Panel Membership for the delivery of Student Counselling Services and Counsellor Supervision in 2 Lots

University of Galway (ID 1400)

The delivery of Student Counselling Services and Counsellor Supervision in 2 Lots as follows: Lot 1: Student Counselling Services Lot 2: Counsellor Supervision Services As part of University of Galway’s commitment to support the student population during their time in college, in both the Galway and Shannon campuses, the Student Services department provides a Student Counselling and Wellbeing service (SCS). This is currently provided by a core team of University of Galway qualified staff as well as contract counselling staff on a daily basis. This competition is to provide additional external support to carry out this vital service when workload exceeds the capacity of the core team or specific areas of expertise arise.

Deadline

The time limit for receipt of tenders was 2024-05-16. The procurement was published on 2024-04-15.

Who?

• University of Galway (ID 1400)

What?

• Guidance and counselling services › Counselling services

Where?

• Northern and Western › West

Procurement history

Date	Document
2024-04-15	Contract notice

Contract notice (2024-04-15)
Object
Scope of the procurement
Title: GALW/CON1230/2024 Invitation for Panel Membership for the delivery of Student Counselling Services and Counsellor Supervision in 2 Lots
Short description:

Type of contract: Services
Products/services: Guidance and counselling services 📦
Estimated value excluding VAT: 1 950 000 EUR 💰
Information about lots
This contract is divided into lots ✅
Maximum number of lots that may be awarded to one tenderer: 2
Tenders may be submitted for maximum number of lots: 2

1️⃣
Internal identifier: 1
Title: Lot 1: Student Counselling Services
This procurement is also suitable for small and medium-sized enterprises (SMEs) ✅
Additional products/services: Counselling services 📦
Country: Ireland 🇮🇪
Place of performance: West 🏙️
Duration
Start date: 2024-05-16 📅
End date: 2030-05-15 📅
Title
Lot Identification Number: LOT-0001

2️⃣
Internal identifier: 2
Title: Lot 2: Counsellor Supervision Services
Title
Lot Identification Number: LOT-0002
Description
Main site or place of performance:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using eTenders Resource ID – 3413673 (1) Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission. (2) When finalising your submission please upload your final response as a zip file as individual documents will lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not imply you have successfully submitted your response. (3) There is a maximum upload limit of 250mb per file / 500mb per submission. (4) Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline. (5) If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours). (6) Applications submitted by any other means (including but not limited to email or post or hand delivery) will not be accepted. (7) All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. (8) All queries regarding this process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response (9) The estimated value for the framework published is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement. (10) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities. (11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. (12) Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. (13) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Main site or place of performance

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using eTenders Resource ID – 3413673
(1) Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission.
(2) When finalising your submission please upload your final response as a zip file as individual documents will lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not imply you have successfully submitted your response.
(3) There is a maximum upload limit of 250mb per file / 500mb per submission.
(4) Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline.
(5) If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours).
(6) Applications submitted by any other means (including but not limited to email or post or hand delivery) will not be accepted.
(7) All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
(8) All queries regarding this process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
(9) The estimated value for the framework published is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
(10) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities.
(11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
(12) Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
(13) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Procedure
Type of procedure
Negotiated procedure with prior call for competition ✅
Legal basis: Directive 2014/24/EU
Main features of the procedure: Applicants may apply for Lot 1 only, Lot 2 only or for both Lots.
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-05-16 16:00:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/dps/prepareViewCfTDPSWS.do?resourceId=3413673
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations ✅
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated ✅
Tendering terms
Tenderers may submit more than one tender
The names and professional qualifications of the staff assigned to perform the contract must be given
Place: https://www.etenders.gov.ie/epps/dps/prepareViewCfTDPSWS.do?resourceId=3413673
Electronic invoicing: Required
Electronic ordering will be used ✅
Electronic payment will be used ✅

Legal, economic, financial and technical information
Conditions for participation
List and brief description of rules and criteria:

Please consult the Selection criteria in the Panel documentation available on eTenders.: Please consult the Selection criteria in the Panel documentation available on eTenders.

Exclusion ground: Purely national exclusion grounds
Description of exclusion grounds: Please consult the selection criteria in the Panel documentation.

Contracting authority
Name and addresses
Name: University of Galway (ID 1400)
National registration number: 0022578J
Postal address: University Road, Galway
Postal code: H91TK33
Postal town: Galway
Region: West 🏙️
Country: Ireland 🇮🇪
E-mail: procure@universityofgalway.ie 📧
Phone: +353 091 524 411 📞
URL: https://www.universityofgalway.ie/ 🌏
Address of the buyer profile: https://www.universityofgalway.ie/ 🌏
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/dps/listDPSContractDocuments.do?resourceId=3413673 🌏
Participation URL: https://www.etenders.gov.ie/epps?resourceId=3413673 🌏
The criteria will be used to select the candidates to be invited for the second stage of the procedure ✅
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Review procedure
Precise information on deadline(s) for review procedures: In line with Statutory Instrument 130/2010
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2024/S 076-226639 (2024-04-15)

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