Framework Contract for the provision of Event Organisation and Related Services for the European Commission Representation in Ireland

European Commission, DG COMM - Communication

The overall subject of the contract is to assist the EC Representation in its communication activity in Ireland aimed at increasing public and media attention to the policy developments and strategic discussions at European Union level. This is to be done by facilitating the organisation of events and campaigns. These activities will be aimed at stimulating public interest, debate and consultation in Ireland on the main political and strategic issues on the EU agenda. The Contractors shall provide advice and logistical and technical support to the EC Representation in organising the events.

Deadline

The time limit for receipt of tenders was 2024-08-23. The procurement was published on 2024-07-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• GDSI Limited

Who?

• European Commission, DG COMM - Communication

What?

• Exhibition, fair and congress organisation services › Event services

Where?

• Eastern and Midland › Dublin
• Luxembourg › Luxembourg
• Région de Bruxelles-Capitale/ Brussels Hoofdstedelijk Gewest › Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad

Procurement history

Date	Document
2024-07-11	Contract notice
2025-05-16	Contract award notice

Contract notice (2024-07-11)
Object
Scope of the procurement
Title: Framework Contract for the provision of Event Organisation and Related Services for the European Commission Representation in Ireland
Reference number: EC-COMM/DUB/2024/OP/0213
Short description:
“The overall subject of the contract is to assist the EC Representation in its communication activity in Ireland aimed at increasing public and media...”
Type of contract: Services
Products/services: Event services 📦
Estimated value excluding VAT: 600 000 EUR 💰
This procurement is also suitable for small and medium-sized enterprises (SMEs) ✅
Description
Internal identifier: EC-COMM/DUB/2024/OP/0213
Estimated value excluding VAT: 600 000 EUR 💰
Description of the procurement:
“The overall subject of the contract is to assist the EC Representation in its communication activity in Ireland aimed at increasing public and media...”
Type of contract: Services
Products/services: Event services 📦
Duration: 48 (MONTH)
The time frame below is expressed in number of months.
Other information about renewals:
“The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework...”
Information about options
Options ✅
Description of options:
“provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up...”
Award criteria
Quality criterion (name): Please consult the procurement documents.
Quality criterion (weighting): 60
Price ✅
Price (weighting): 40
Title
Lot Identification Number: LOT-0001

Procedure
Type of procedure
Open procedure ✅
Legal basis: 32018R1046
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-08-23 13:00:59 📅
Conditions for opening of tenders: 2024-08-26 15:00:00 📅
Languages in which tenders or requests to participate may be submitted: Bulgarian 🗣️
Czech 🗣️

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Danish 🗣️
German 🗣️
Greek 🗣️
English 🗣️
Spanish 🗣️
Estonian 🗣️
Finnish 🗣️
French 🗣️
Irish 🗣️
Croatian 🗣️
Hungarian 🗣️
Italian 🗣️
Lithuanian 🗣️
Latvian 🗣️
Maltese 🗣️
Dutch 🗣️
Polish 🗣️
Portuguese 🗣️
Romanian 🗣️
Slovak 🗣️
Slovenian 🗣️
Swedish 🗣️

Minimum time frame during which the tenderer must maintain the tender: 6
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Tendering terms
Opening date: 2024-08-26 15:00:00 📅
Languages in which tenders or requests to participate may be submitted: Bulgarian 🗣️
Czech 🗣️

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Electronic invoicing: Allowed
Electronic payment will be used ✅
Deadline for requesting additional information: 2024-08-15 📅
Award criteria
Weight type: Weight (percentage, exact)

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions:
“Please consult the procurement documents.”
Economic and financial standing
List and brief description of selection criteria:
“Please consult the procurement documents.”
Technical and professional ability

“Please consult the procurement documents.”
Conditions for participation
Exclusion ground: bankruptcy
Description of exclusion grounds:
“For the full list of exclusion grounds please consult the procurement documents.”

Contracting authority
Name and addresses
Name: European Commission, DG COMM - Communication
National registration number: Com
Department: COMM.DGA1.C - Representation & Communication in Member States
Postal address: 12-14 Lower Mount Street, Dublin 2
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: comm-ie-tenders@ec.europa.eu 📧
Phone: +32 2 299 11 11 📞
URL: https://ec.europa.eu/info/departments/communication_en 🌏
Type of the contracting authority
European Institution/Agency or International Organisation
Main activity
General public services
Communication
Documents URL: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/f2c7d01d-30dd-47ba-80e4-f2ed7f7ca4fc-CN?#anchorDocuments 🌏
Participation URL: https://webgate.ec.europa.eu/digit/opsys/esubmission?cftUuid=f2c7d01d-30dd-47ba-80e4-f2ed7f7ca4fc 🌏
Procurement tool URL: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/f2c7d01d-30dd-47ba-80e4-f2ed7f7ca4fc-CN?#anchorDocuments 🌏
Name: Funding and Tenders Portal
Procurement document language: English 🗣️
Electronic submission: Required

Complementary information
Additional information

“In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days...”
Review body
Name: Court of Justice of the European Union
National registration number: Curia
Postal address: Rue du Fort Niedergrünewald
Postal code: L-2925
Postal town: Luxembourg
Region: Luxembourg 🏙️
Country: Luxembourg 🇱🇺
E-mail: gc.registry@curia.europa.eu 📧
Phone: +352 4303-1 📞
URL: http://curia.europa.eu 🌏
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Source: OJS 2024/S 135-418803 (2024-07-11)

Contract award notice (2025-05-16)
Object
Scope of the procurement
Estimated value excluding VAT: 600 000 EUR 💰
Maximum value of the framework agreements in this notice: 600 000 EUR 💰
Description
Estimated value excluding VAT: 600 000 EUR 💰

Award of contract
A contract/lot is awarded ✅
Lot Identification Number: LOT-0001
Contract Number: EC-COMM/DUB/2024/OP/0213
Date of conclusion of the contract: 2025-04-16 📅
Information about tenders
Number of tenders received by electronic means: 1
Information on value of the contract/lot (excluding VAT)
Maximum value of the framework agreement: 600 000 EUR 💰
Tender identifier: Gdsi limited
Identifier of lot or group of lots: LOT-0001
Name and address of the contractor
Name: Gdsi limited
National registration number: IE8283248P
Postal address: GALWAY TECHNOLOGY PARK UNIT 15 PARKMORE
Postal town: Galway
Region: Extra-Regio NUTS 3 🏙️
Country: Ireland 🇮🇪
E-mail: consulting@gdsi.ie 📧
Phone: +35391761000 📞

Contracting authority
Name and addresses
Department: COMM.C - Representations & Communication in Member States
Source: OJS 2025/S 095-320256 (2025-05-16)

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