FLEET TELEMATICS SERVICES TO DONEGAL COUNTY COUNCIL

Donegal County Council_1193

Donegal County Council seeks a comprehensive fleet telematics solution to monitor and manage a diverse fleet of approximately 220 vehicles, encompassing both owned and hired units. The services required include the installation of robust telematics hardware capable of tracking location, engine diagnostics, and vehicle performance, along with the provision of a cloud-based SaaS platform for real-time data access, mapping, route optimization, and detailed reporting. The solution must seamlessly integrate with the Council's existing Dynamics 365 fleet maintenance system, ensure secure data transmission and storage, and support future expansions. Additionally, comprehensive training and ongoing technical support are essential to ensure effective system implementation and usage.

Deadline

The time limit for receipt of tenders was 2024-08-28. The procurement was published on 2024-07-19.

Who?

• Donegal County Council_1193

What?

Where?

• Northern and Western › Border

Procurement history

Date	Document
2024-07-19	Contract notice

Contract notice (2024-07-19)
Object
Scope of the procurement
Title: Fleet telematics services to donegal county council
Short description:

Type of contract: Services
Products/services: Telematics services 📦
Estimated value excluding VAT: 700 000 EUR 💰
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: 0
Additional products/services: Telemetry equipment 📦
Aim of strategic procurement: Reduction of environmental impacts

Service being procured are to aid in the measurement and verification of fuel consumption with a view to reducing overall consumption and associated emissions.

Approach to reducing environmental impacts: Other
Country: Ireland 🇮🇪
Place of performance: Border 🏙️
Duration: 7 years
Duration
Start date: 2024-10-18 📅
Title
Lot Identification Number: LOT-0001

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-08-28 16:00:00 📅
Conditions for opening of tenders: 2024-08-29 00:00:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3998360
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tendering terms
Tenderers may submit more than one tender
Opening date: 2024-08-29 00:00:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3998360
Electronic payment will be used ✅

Legal, economic, financial and technical information
Economic and financial standing
List and brief description of selection criteria:

Turnover: Tenderers must demonstrate that the annual turnover of the tenderer for each of the last three financial years (or where the date of establishment is more recent, for each year the Tenderer has been established) is equal to or exceeds €200,000 (Ex VAT) per annum.

Standing: Tenderers must provide a statement from a bank stating that the Tenderer’s principal account (in the name of the company tendering) is in good standing. The statement must be an original from the Tenderer’s principal account (dated within the previous three months of the closing date for submission of tenders) stating that the Tenderer’s account is in good standing and providing the period of time the account has been held in that bank.

Technical and professional ability

Health & Safety: i. Tenderers must provide information which demonstrates operation of health and safety systems and procedures in line with all relevant Safety, Health and Welfare at Work legislation. Tenderers shall complete the corresponding section of the Tender Response Document as part of their Submission.

Data Protection: ii. Tenderers must declare by way of the eESPD/Tender Response Document that they have in place policies & procedures to ensure compliance with the General Data Protection Regulations and any other relevant Data Protections obligations which arise from delivery of the Services.

Previous Contracts / Experience: iii. Tenderers must demonstrate by way of the eESPD/Tender Response Document that they have the capacity and experience necessary to provide the Services required under this contract. They must demonstrate evidence of successfully delivering three comparable contracts within the past 5 years, each involving fleets with a minimum of 100 vehicles and with comparable complexity to the Services detailed in Appendix 1. Contract references shall as a minimum include the following information: • Customer organisation name • Contact person within the customer organisation along with their contact details (title, phone number and email) • Dates of engagement • Contract value • Detailed description of services provided • Technical details of the telematics solution installed including examples of meeting technical capability required by current services, such as reporting of diagnostic trouble codes. The Contracting Authority reserves the right to contact the referees for these reference contracts directly on a confidential basis and without further reference to the Tenderer.

Quality Assurance: iv. Tenderers must declare by way of the eESPD/Tender Response Document that they have in place policies & procedures to ensure the delivery of a quality service, for example by way of an externally certified system, or an equivalent in-house quality control process or system.

Conditions for participation
Exclusion ground:

Agreements with other economic operators aimed at distorting competition

Analogous situation like bankruptcy under national law

Arrangement with creditors

+ 20 more

Assets being administered by liquidator

Bankruptcy

Breaching of obligations in the fields of environmental law

Breaching of obligations in the fields of labour law

Breaching of obligations in the fields of social law

Business activities are suspended

Child labour and other forms of trafficking in human beings

Conflict of interest due to its participation in the procurement procedure

Corruption

Direct or indirect involvement in the preparation of this procurement procedure

Early termination, damages or other comparable sanctions

Fraud

Guilty of grave professional misconduct

Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure

Insolvency

Money laundering or terrorist financing

Participation in a criminal organisation

Payment of social security contributions

Payment of taxes

Terrorist offences or offences linked to terrorist activities

Contracting authority
Name and addresses
Name: Donegal County Council_1193
National registration number: Donegal County Council_1193
Postal address: County House
Postal code: F93 Y622
Postal town: Lifford
Country: Ireland 🇮🇪
E-mail: procurement@donegalcoco.ie 📧
Phone: +353 749153900 📞
URL: https://www.donegalcoco.ie 🌏
Address of the buyer profile: https://www.donegalcoco.ie 🌏
Type of the contracting authority
Regional or local authority
Main activity
General public services
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=3998360 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=3998360 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Source: OJS 2024/S 142-440455 (2024-07-19)

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