Call for Multi-Party Framework Agreement to Manage the Pavilion, Tennis Courts and Padel Courts in Bushy Park, Dublin 6.

Dublin City Council

Dublin City Council (DCC) is seeking competent persons/organisation to manage the pavilion, tennis courts and padel courts in Bushy Park as a community facility to promote and increase local participation in padel and tennis. The facilities consist of a pavilion which is used as a recreational facility for tennis and padel, four floodlit padel courts and eight double floodlit tennis courts. All of these facilities were refurbished/installed in the past 6 years and are to a high standard. Previous experience in managing similar facilities will be taken into account and assessment of the tenders received will result in the granting of a licence to an operator to manage the facility for initially for two years. However, Dublin City Council reserves the right not to proceed with the competition or not to grant a licence. Members of the public are currently able to access the courts from the pavilion on a “pay and play” basis. A percentage of all income will be sought from the operator as part of the management fee. This fee will be subject to review and subject to annual audited accounts being submitted by the licensee. Exceptions to the above include the implementation of certain prearranged events with the agreement of Dublin City Council, including but not limited to, the Dublin Parks Tennis League programmes. Any such user so accommodated by the operator shall produce satisfactory insurance indemnifying Dublin City Council against all claims for injury or damage to any person or property arising from such authorised use. Any person who wishes to use the tennis courts for coaching, including but not limited to, tennis coaches, must receive prior approval from Dublin City Council, clearance from an Garda Síochána and must produce satisfactory insurance indemnifying Dublin City Council against all claims for injury or damage to any person or property arising from such authorised use of the tennis courts for coaching.

Deadline

The time limit for receipt of tenders was 2024-02-23. The procurement was published on 2024-01-19.

Who? What? Where?
Procurement history
Date Document
2024-01-19 Contract notice
Contract notice (2024-01-19)
Object
Scope of the procurement
Title: Call for Multi-Party Framework Agreement to Manage the Pavilion, Tennis Courts and Padel Courts in Bushy Park, Dublin 6.
Short description:
Dublin City Council (DCC) is seeking competent persons/organisation to manage the pavilion, tennis courts and padel courts in Bushy Park as a community facility to promote and increase local participation in padel and tennis. The facilities consist of a pavilion which is used as a recreational facility for tennis and padel, four floodlit padel courts and eight double floodlit tennis courts. All of these facilities were refurbished/installed in the past 6 years and are to a high standard. Previous experience in managing similar facilities will be taken into account and assessment of the tenders received will result in the granting of a licence to an operator to manage the facility for initially for two years. However, Dublin City Council reserves the right not to proceed with the competition or not to grant a licence. Members of the public are currently able to access the courts from the pavilion on a “pay and play” basis. A percentage of all income will be sought from the operator as part of the management fee. This fee will be subject to review and subject to annual audited accounts being submitted by the licensee. Exceptions to the above include the implementation of certain prearranged events with the agreement of Dublin City Council, including but not limited to, the Dublin Parks Tennis League programmes. Any such user so accommodated by the operator shall produce satisfactory insurance indemnifying Dublin City Council against all claims for injury or damage to any person or property arising from such authorised use. Any person who wishes to use the tennis courts for coaching, including but not limited to, tennis coaches, must receive prior approval from Dublin City Council, clearance from an Garda Síochána and must produce satisfactory insurance indemnifying Dublin City Council against all claims for injury or damage to any person or property arising from such authorised use of the tennis courts for coaching.
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Type of contract: Services
Products/services: Sports facilities operation services 📦
Estimated value excluding VAT: 1 000 000 EUR 💰
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: 0
Additional products/services: Sport-related services 📦
The use of accessibility criteria for persons with disabilities in the technical specifications: Accessibility criteria for persons with disabilities are not included because the procurement is not intended for use by natural persons
Title
Lot Identification Number: LOT-0001

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Main features of the procedure:
Dublin City Council (DCC) is seeking competent persons/organisation to manage the pavilion, tennis courts & padel courts in Bushy Park as a community facility to promote and increase local participation in padel and tennis. The facilities consist of a pavilion which is used as a recreational facility for tennis and padel, four floodlit padel courts and eight double floodlit tennis courts. All of these facilities were refurbished/installed in the past 6 years and are to a high standard.
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Administrative information
Time limit for receipt of tenders or requests to participate: 2024-02-23 12:00:00 📅
Conditions for opening of tenders: 2024-02-23 12:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=2945228
Languages in which tenders or requests to participate may be submitted: English 🗣️
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Maximum number of participants: 3
Tendering terms
Tenderers may submit more than one tender
Opening date: 2024-02-23 12:30:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=2945228
Electronic invoicing: Required
Electronic ordering will be used ✅
Electronic payment will be used ✅

Legal, economic, financial and technical information
Conditions for participation
List and brief description of rules and criteria:
If applicable, include, or state As stated in procurement documents available to download from www.etenders.gov.ie using Resources ID 2945228
Exclusion ground: Purely national exclusion grounds
Description of exclusion grounds: eTenders Resource ID 2945228

Contracting authority
Name and addresses
Name: Dublin City Council
National registration number: IE4773215U
Postal address: Civic Offices, Wood Quay
Postal code: D08 RF3F
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: procurementunit@dublincity.ie 📧
Phone: 01 2224493 📞
Information exchange endpoint (URL): https://www.dublincity.ie 🌏
Address of the buyer profile: https://www.dublincity.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
General public services
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=2945228 🌏
Participation URL: https://www.etenders.gov.ie/epps/eawarding/showTenderList.do?resourceId=2945228 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2024/S 015-043125 (2024-01-19)
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