Building Management Systems (BMS) Upgrade and Planned Preventative Maintenance (PPM) Contract

Environmental Protection Agency

The Contracting Authority proposes to engage in a competitive process for the award of a contract for a Building Management System (BMS) Upgrade and Planned Preventative Management (PPM).The EPA is requesting tenders from suitably qualified BMS integrators to upgrade its BMS across its 6 office locations in Ireland that have Cylon controls of varying ages and hardware, with the main objectives of; • Providing a common controls platform across all sites that can be accessed from the cloud via a Tosibox VPN router and 4G modem (or similar approved). • Replacing any outdated/no longer supported hardware with new, to future proof the systems. • Retaining existing functioning and supported hardware to reduce the environmental impact of the project, in adherence to EPA’s Green Public Procurement Guidelines. GPP-Guidance-for-the-Irish-Public-Sector.pdf (epa.ie) • Checking the functionality of the BMS at each site and create a dilapidation report along with prices for repairs. • Making some modifications/additions to the existing systems to enhance the controls or monitoring of equipment at the sites. These additions are described within individual buildings reports. • Improving alarm handling, easier integration with more controls protocols such as BACnet and KNX, extended datalogging, and making day to day management of the systems more convenient. • Creating an interface for all sites with a standardised set of graphics so that each site has a similar ‘look and feel’. • Providing ongoing PPM of the BMS at each site.

Deadline

The time limit for receipt of tenders was 2024-02-19. The procurement was published on 2024-01-17.

Who? What? Where?
Procurement history
Date Document
2024-01-17 Contract notice
Contract notice (2024-01-17)
Object
Scope of the procurement
Title: Building Management Systems (BMS) Upgrade and Planned Preventative Maintenance (PPM) Contract
Reference number: 0
Short description:
The Contracting Authority proposes to engage in a competitive process for the award of a contract for a Building Management System (BMS) Upgrade and Planned Preventative Management (PPM).The EPA is requesting tenders from suitably qualified BMS integrators to upgrade its BMS across its 6 office locations in Ireland that have Cylon controls of varying ages and hardware, with the main objectives of; • Providing a common controls platform across all sites that can be accessed from the cloud via a Tosibox VPN router and 4G modem (or similar approved). • Replacing any outdated/no longer supported hardware with new, to future proof the systems. • Retaining existing functioning and supported hardware to reduce the environmental impact of the project, in adherence to EPA’s Green Public Procurement Guidelines. GPP-Guidance-for-the-Irish-Public-Sector.pdf (epa.ie) • Checking the functionality of the BMS at each site and create a dilapidation report along with prices for repairs. • Making some modifications/additions to the existing systems to enhance the controls or monitoring of equipment at the sites. These additions are described within individual buildings reports. • Improving alarm handling, easier integration with more controls protocols such as BACnet and KNX, extended datalogging, and making day to day management of the systems more convenient. • Creating an interface for all sites with a standardised set of graphics so that each site has a similar ‘look and feel’. • Providing ongoing PPM of the BMS at each site.
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Type of contract: Services
Products/services: Mechanical and electrical engineering services 📦
Estimated value excluding VAT: 242 059 EUR 💰
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: 0
This procurement is also suitable for small and medium-sized enterprises (SMEs) ✅
Additional products/services:
Approach to reducing environmental impacts: Other
Country: Ireland 🇮🇪
Award criteria
Quality criterion (name): Award criteria are set out in the tender documents
Title
Lot Identification Number: LOT-0001

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-02-19 17:00:00 📅
Conditions for opening of tenders: 2024-02-19 17:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=2960679
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tendering terms
Tenderers may submit more than one tender
Opening date: 2024-02-19 17:30:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=2960679
Electronic invoicing: Required
Electronic ordering will be used ✅
Electronic payment will be used ✅

Legal, economic, financial and technical information
Economic and financial standing
List and brief description of selection criteria:
All selection criteria are set out in the tender documents: Request for tender, Tender response document, scope of works
Conditions for participation
Exclusion ground: Purely national exclusion grounds
Description of exclusion grounds: All Selection criteria are set out in the procurement documents

Contracting authority
Name and addresses
Name: Environmental Protection Agency
National registration number: 6606490B
Postal address: Johnstown Castle Estate
Postal code: Y35 W821
Postal town: Wexford
Country: Ireland 🇮🇪
E-mail: p.fanning@epa.ie 📧
Phone: 0539160600 📞
Information exchange endpoint (URL): https://www.epa.ie 🌏
Address of the buyer profile: https://www.epa.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
Environment
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=2960679 🌏
Participation URL: https://www.etenders.gov.ie/epps/eawarding/showTenderList.do?resourceId=2960679 🌏
The criteria will be used to select the candidates to be invited for the second stage of the procedure ✅
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2024/S 014-039600 (2024-01-17)
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