Tender for a Key Vending System for Irish Prison Service

Irish Prison Service

Irish Prisons Service proposes to engage in a competitive procedure for Single operator framework agreement for the supply, installation and maintenance of a Key Vending System.

Deadline

The time limit for receipt of tenders was 2023-04-24. The procurement was published on 2023-03-21.

Who? What? Where?
Procurement history
Date Document
2023-03-21 Contract notice
Contract notice (2023-03-21)
Object
Scope of the procurement
Title: Security equipment
Reference number: IPS2023/02
Short description:
Irish Prisons Service proposes to engage in a competitive procedure for Single operator framework agreement for the supply, installation and maintenance of a Key Vending System.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Security equipment 📦
Additional CPV: Emergency and security equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park,
Postal code: Ballinalee Road,
Postal town: Longford
Contact
Internet address: http://1 🌏
E-mail: tenders@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237709&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237709&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-03-21 📅
Submission deadline: 2023-04-24 📅
Publication date: 2023-03-24 📅
Identifiers
Notice number: 2023/S 060-177917
OJ-S issue: 60
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 236481.

Object
Scope of the procurement
Estimated total value: 3 500 000 EUR 💰
Estimated value excluding VAT: 3 500 000 EUR 💰
Duration: 120 months
Additional information:
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 236481.
Place of performance
Main site or place of performance: Co. Longford

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the Tender Documentation available from www.etenders.gov.ie
Contract execution
Contract performance conditions: To be agreed with the successful tender.

Procedure
Legal basis: 32014L0024
Justification for the framework agreement:
This requirement is of strategic importance to security at Irsih Prisons.As a result, a long-term agreement is vital for the continuity of supply and service.
Justification for framework agreement duration over four years:
This requirement is of strategic importance to security at Irsih Prisons.
As a result, a long-term agreement is vital for the continuity of supply and service.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2023-04-24 📅
Tender opening time: 12:30
Place: Procurement Unit, IPS headquarters, Longford.
Additional information: Two members of the IPS procurement unit.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: IPS Greenville
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237709&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission: • There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload. • In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline. • Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary. • If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT) 5. All queries must be submitted through the messaging facility on www.etenders.gov.ie.
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4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
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5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of the award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
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11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The framework is covered by the application of the Remedies Directive and applicable Irish Statutory Instrument (SI 130 for Public Sector) and the relevant standstill period applied at the time of notification.
Body responsible for mediation procedures
Name: Consult a legal advisor.
Postal town: Xx
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: xx
Source: OJS 2023/S 060-177917 (2023-03-21)
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