Provision of Air Conditioning Maintenance and Call Out Service

University of Galway

The University of Galway is seeking to establish a single operator framework agreement for the provision of maintenance on Air Conditioning units and to provide a call out service. The successful tenderer may also be required to supply and fit replacement or additional units. Full details of requirements are provided in the tender documents which are available for downloading from the eTenders portal.

Deadline

The time limit for receipt of tenders was 2023-04-12. The procurement was published on 2023-03-10.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2023-03-10 Contract notice
2023-06-27 Contract award notice
Contract notice (2023-03-10)
Object
Scope of the procurement
Title: Repair and maintenance services
Reference number: UofG/BUILD1539/2022
Short description:
The University of Galway is seeking to establish a single operator framework agreement for the provision of maintenance on Air Conditioning units and to provide a call out service. The successful tenderer may also be required to supply and fit replacement or additional units. Full details of requirements are provided in the tender documents which are available for downloading from the eTenders portal.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services 📦
Additional CPV: Air-conditioning installations 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: University of Galway
Postal address: University Road, H91 TK33
Postal code: Galway
Postal town: Galway
Contact
Internet address: http://www.universityofgalway.ie 🌏
E-mail: karen.dooley@universityofgalway.ie 📧
Phone: +353 091495922 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235905&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235905&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-03-10 📅
Submission deadline: 2023-04-12 📅
Publication date: 2023-03-15 📅
Identifiers
Notice number: 2023/S 053-156916
OJ-S issue: 53

Object
Scope of the procurement
Estimated total value: 800 000 EUR 💰
Estimated value excluding VAT: 800 000 EUR 💰
Duration: 24 months
Description of renewals:
The framework agreement will initially be established for a period of [two] [2] years. The Contracting Authority reserves the right to extend the framework for a further period of [one] [1] year, subject to a maximum of [two] [2] such extensions, and further subject to satisfactory performance, business needs, budgetary constraints and market changes which could potentially provide better value.
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Place of performance
Main site or place of performance: Galway city

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the tender documentation

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2023-04-12 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Karen Dooley
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235905&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2023/S 053-156916 (2023-03-10)
Contract award notice (2023-06-27)
Object
Scope of the procurement
Total value of the procurement: 800 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-06-27 📅
Publication date: 2023-06-30 📅
Identifiers
Notice number: 2023/S 124-391216
Refers to notice: 2023/S 053-156916
OJ-S issue: 124

Procedure
Award criteria
Quality criterion (name): Proposed Methodology for Scheduled Maintenance
Quality criterion (weighting): 15%
Quality criterion (name): Proposed Management of Quality and Environmental and Safety Issues
Resourcing
Quality criterion (weighting): 10%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 60%

Award of contract
Date of contract conclusion: 2023-06-27 📅
Name: Whiriskey Refrigeration
National registration number: IE4537546C
Postal address: Claregalway
Postal town: Galway
Postal code: Galway
Country: Ireland 🇮🇪
Phone: +353 0872557357 📞
E-mail: jlynagh@whiriskey.com 📧
Total value of the procurement: 800 000 EUR 💰
Information about tenders
Number of tenders received: 2
Source: OJS 2023/S 124-391216 (2023-06-27)
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