OCR, E-Invoicing Automation & Enhancement System

Trinity College Dublin, the University of Dublin

In summary, the Goods comprise the supply of an OCR, E-Invoicing Automation & Enhancement System for Trinity College Dublin as specified in Appendix 1. In summary, a new application must deliver both E-Invoicing (PEPPOL, EDI) and OCR document scanning & electronic documents (PDF), in a single solution. Tender proposals should evidence increased efficiency, address streamlining the current process and reduce complexity.

Deadline

The time limit for receipt of tenders was 2023-03-30. The procurement was published on 2023-02-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2023-02-27 Contract notice
2023-07-11 Contract award notice
Contract notice (2023-02-27)
Object
Scope of the procurement
Title: Optical-character-recognition (OCR) software package
Reference number: TCD-23-C1268
Short description:
โ€œIn summary, the Goods comprise the supply of an OCR, E-Invoicing Automation & Enhancement System for Trinity College Dublin as specified in Appendix 1. In...โ€    Show more
Notice metadata
Original language: English ๐Ÿ—ฃ๏ธ
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Optical-character-recognition (OCR) software package ๐Ÿ“ฆ
Additional CPV: Software package and information systems ๐Ÿ“ฆ
Place of performance
NUTS region: Dublin ๐Ÿ™๏ธ

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Awarding authority type: Body governed by public law
Awarding authority name: Trinity College Dublin, the University of Dublin
Postal address: College Green
Postal code: Co. Dublin
Postal town: Dublin 2
Contact
Internet address: http://www.tcd.ie ๐ŸŒ
E-mail: ryank8@tcd.ie ๐Ÿ“ง
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235042&B=ETENDERS_SIMPLE ๐ŸŒ
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235042&B=ETENDERS_SIMPLE ๐ŸŒ

Reference
Dates
Date dispatched: 2023-02-27 ๐Ÿ“…
Submission deadline: 2023-03-30 ๐Ÿ“…
Publication date: 2023-03-03 ๐Ÿ“…
Identifiers
Notice number: 2023/S 045-128311
OJ-S issue: 45

Object
Scope of the procurement
Estimated total value: 350 000 EUR ๐Ÿ’ฐ
Estimated value excluding VAT: 350 000 EUR ๐Ÿ’ฐ
Duration: 36 months
Description of renewals:
โ€œ2 extensions each of 2 years duration are permitted.โ€
Place of performance
Main site or place of performance:
โ€œDublinโ€

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English ๐Ÿ—ฃ๏ธ
Tender validity period: 12 months
Tender opening date: 2023-03-30 ๐Ÿ“…
Tender opening time: 12:00

Contracting authority
Identity
National registration number: 2200007u
Contact
Contact point: Kevin Ryan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336 ๐ŸŒ
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235042&B=ETENDERS_SIMPLE ๐ŸŒ

Complementary information
Review body
Name: High court
Postal address: Four Courts, Inns Quay.
Postal town: DUblin
Postal code: Dublin 7
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Source: OJS 2023/S 045-128311 (2023-02-27)
Contract award notice (2023-07-11)
Object
Scope of the procurement
Total value of the procurement: 180 000 EUR ๐Ÿ’ฐ
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-07-11 ๐Ÿ“…
Publication date: 2023-07-14 ๐Ÿ“…
Identifiers
Notice number: 2023/S 134-425236
Refers to notice: 2023/S 045-128311
OJ-S issue: 134

Procedure
Award criteria
Quality criterion (name): Functional Requirements
Quality criterion (weighting): 30%
Quality criterion (name): Business IT Requirements
Quality criterion (weighting): 20%
Quality criterion (name): Technical IT Requirements
Quality criterion (weighting): 10%
Quality criterion (name): IT Security
Price (weighting): 30%

Award of contract
Date of contract conclusion: 2023-06-13 ๐Ÿ“…
Name: Kefron Limited
Postal address: 53 Park West Road, Park West
Postal town: Dublin
Postal code: Dublin 12
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Dublin ๐Ÿ™๏ธ
Total value of the procurement: 180 000 EUR ๐Ÿ’ฐ
Information about tenders
Number of tenders received: 4
Source: OJS 2023/S 134-425236 (2023-07-11)