Multi-Party Framework Agreement for the supply, construction, installation, dismantling and removal of exhibition stands for trade events worldwide

Enterprise Ireland

Establishment of a Multi-Party Framework Agreement for the supply, construction, installation, dismantling, and removal of exhibition stands, including the design and build of exhibition and conference stands and other display services for Enterprise Ireland trade events for 3 Lots: 1) Trade events in Ireland (Island of Ireland including Northern Ireland); Lot 2) Trade events in Europe; Lot 3) Trade events in Great Britain. Type of services: A) Build services for national pavilion stands – group/shared exhibitor stands at exhibitions in Ireland, Europe and Great Britain; B) Design and build services for national pavilion stands – group/shared exhibitor stands at exhibitions in Ireland, Europe or Great Britain; C) Build services for Ireland based exhibition services – comprising shell scheme meeting booths, staging, registration areas, furniture hire and production of graphics; D) Other display services for conferences/ seminars in Ireland, Europe and Great Britain.

Deadline

The time limit for receipt of tenders was 2023-03-21. The procurement was published on 2023-02-17.

Who?

• Enterprise Ireland

What?

• Miscellaneous furniture and equipment › Exhibition equipment
• Composition services › Graphic design services
• Exhibition, fair and congress organisation services › Event services
• Fair and amusement park services › Fair services

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2023-02-17	Contract notice

Contract notice (2023-02-17)
Object
Scope of the procurement
Title: Exhibition, fair and congress organisation services
Short description:
“Establishment of a Multi-Party Framework Agreement for the supply, construction, installation, dismantling, and removal of exhibition stands, including the...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Exhibition, fair and congress organisation services 📦
Additional CPV: Exhibition equipment 📦
Place of performance
NUTS region: Northern Ireland 🏙️
Dublin 🏙️
Scotland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Enterprise Ireland
Postal address: The Plaza, East Point Business
Postal town: Dublin
Contact
Internet address: http://www.enterprise-ireland.com 🌏
E-mail: tenders@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233997&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233997&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-02-17 📅
Submission deadline: 2023-03-21 📅
Publication date: 2023-02-22 📅
Identifiers
Notice number: 2023/S 038-112026
OJ-S issue: 38
Additional information

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.

3) Suppliers should note the following when making their submission:

• There is a maximum upload limit of 2.14 GB per file. Documents larger than this should be divided into smaller files prior to upload.

• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.

• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary.

• If you experience difficulty uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of the award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated total value: 8 000 000 EUR 💰
Title of the lot: Trade events in Ireland (Island of Ireland, including Northern Ireland)
Lot number: 1
Short description:
“see Section II.1.4.”
Duration: 72 months
Description of renewals:
“Prior to the end of the framework being put in place under this competition.”
Title of the lot: Trade events in Europe
Lot number: 2
Title of the lot: Trade events in Great Britain
Lot number: 3
Place of performance
Main site or place of performance:
“Enterprise Ireland's Head Office, Dublin 3 and Europe-wide.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“Please see RFT ID No. 232906 on www.etenders.gov.ie and the associated documents.”

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 8
Justification for the framework agreement:
“The justification for a framework agreement of a term longer than 4 years is on the basis that the core element falls within Title III services.”
Justification for framework agreement duration over four years:
“The justification for a framework agreement of a term longer than 4 years is on the basis that the core element falls within Title III services.”
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2023-03-21 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Greenville on behalf of Enterprise Ireland
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233997&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”

“2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and...”

Show more (13)

“3) Suppliers should note the following when making their submission:”

“• There is a maximum upload limit of 2.14 GB per file. Documents larger than this should be divided into smaller files prior to upload.”

“• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may...”

“• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers...”

“• If you experience difficulty uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone:...”

“4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal...”

“5) This is the sole call for competition for this contract/framework.”

“6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.”

“7) Contract award will be subject to the approval of the competent authorities.”

“8) It will be a condition of the award that the successful tenderer is and remains tax compliant.”

“9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded...”

“10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, this...”

“11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of...”

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Inns Quay, Dublin 7
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:
“In accordance with Remedies Legislation and S.I. 130.”
Source: OJS 2023/S 038-112026 (2023-02-17)

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