Facilities Management of Multi Unit Buildings for Waterford Council

Waterford City and County Council

Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with a further 7 currently used to accommodate Ukrainian refugees with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.

Deadline

The time limit for receipt of tenders was 2023-02-28. The procurement was published on 2023-01-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2023-01-13 Contract notice
2023-04-17 Contract award notice
Contract notice (2023-01-13)
Object
Scope of the procurement
Title: Facilities management services
Reference number: WCCC 22-429
Short description:
Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with a further 7 currently used to accommodate Ukrainian refugees with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking. The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Facilities management services 📦
Additional CPV: Residential property services 📦
Place of performance
NUTS region: South-East 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Waterford City and County Council
Postal address: City Hall, The Mall
Postal code: Co.Waterford
Postal town: Waterford
Contact
Internet address: https://www.waterfordcouncil.ie/ 🌏
E-mail: empower@waterfordcouncil.ie 📧
Phone: +353 761102744 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231711&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231711&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-01-13 📅
Submission deadline: 2023-02-28 📅
Publication date: 2023-01-18 📅
Identifiers
Notice number: 2023/S 013-032748
OJ-S issue: 13

Object
Scope of the procurement
Short description:
Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with a further 7 currently used to accommodate Ukrainian refugees with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
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The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.
Estimated total value: 620 000 EUR 💰
Short description:
Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
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Service requirements includes but is not limited to
• cleaning services,
• regular periodic visual inspections,
• statutory requirements for M&E management,
• provision of domestic waste services
• key holding service for emergency services and utility companies and
• management of common areas including external open / parking areas
• provision of cleaning, waste management and statutory checks of buildings currently used to host Ukrainian refugees.
Estimated value excluding VAT: 620 000 EUR 💰
Duration: 12 months
Description of renewals:
contract is initially to be awarded for 1 year, with the provision to extend for a further 3 years (4 years total) at the discretion of the employer upon satisfactory performance by the service provider.
Place of performance
Main site or place of performance: Waterford

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Refer to the tender documents

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 15:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2023-02-28 📅
Tender opening time: 15:00

Contracting authority
Identity
National registration number: 3263046AH
Contact
Contact point: Emma Power
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/103683 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231711&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Waterford City & County Council
Postal address: City Hall, Waterford
Postal town: Waterford
Country: Ireland 🇮🇪
Source: OJS 2023/S 013-032748 (2023-01-13)
Contract award notice (2023-04-17)
Object
Scope of the procurement
Total value of the procurement: 1 210 826 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-04-17 📅
Publication date: 2023-04-21 📅
Identifiers
Notice number: 2023/S 079-234922
Refers to notice: 2023/S 013-032748
OJ-S issue: 79

Procedure
Award criteria
Quality criterion (name): (A) Management & Support Proposal
Quality criterion (weighting): 15%
Quality criterion (name): (B) Service Delivery
(C) Quality Management
Quality criterion (weighting): 7.5%
Quality criterion (name): (D) Health & Safety and Environmental Management
Quality criterion (weighting): 2.5%
Cost criterion (name): (E) Total Cost
Cost criterion (weighting): 60%

Award of contract
Date of contract conclusion: 2023-04-05 📅
Name: Demken Ltd T/A Manor Properties
National registration number: IE3404610JH
Postal address: Manor Properties, 21 Manor Street
Postal town: Waterford City
Postal code: X91PX07
Country: Ireland 🇮🇪
E-mail: brian@manorproperties.ie 📧
Country: South-East 🏙️
Information about tenders
Number of tenders received: 3
Source: OJS 2023/S 079-234922 (2023-04-17)
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