Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with a further 7 currently used to accommodate Ukrainian refugees with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.
Deadline
The time limit for receipt of tenders was 2023-02-28.
The procurement was published on 2023-01-13.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Facilities Management of Multi Unit Buildings for Waterford Council
WCCC 22-429
Products/services: Facilities management services📦
Short description:
“Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit...”
Short description
Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with a further 7 currently used to accommodate Ukrainian refugees with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.
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Estimated value excluding VAT: EUR 620 000 💰
Waterford City and County Council are seeking a service provider for the provision of facilities management services to the common areas of it's multi unit buildings. There are currently 47no. (approx) apartment blocks under its management with the possibility of additional buildings to be included over the course of the contract. All buildings are currently operated by Waterford City and County Council for the provision of social housing ranging in size from 2 apartments up to blocks of 50 apartments including lift access. The location also ranges from fully urban to suburban with common open space including car parking.
The contract is initially for a period of one year, with an option to renew up to a maximum of three additional years subject to requirements, performance review and subsequent agreement with the successful Tenderer.
Service requirements includes but is not limited to
• cleaning services,
• regular periodic visual inspections,
• statutory requirements for M&E management,
• provision of domestic waste services
• key holding service for emergency services and utility companies and
• management of common areas including external open / parking areas
• provision of cleaning, waste management and statutory checks of buildings currently used to host Ukrainian refugees.
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Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 620 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 12
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“contract is initially to be awarded for 1 year, with the provision to extend for a further 3 years (4 years total) at the discretion of the employer upon...”
Description of renewals
contract is initially to be awarded for 1 year, with the provision to extend for a further 3 years (4 years total) at the discretion of the employer upon satisfactory performance by the service provider.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Refer to the tender documents
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-02-28
15:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2023-02-28
15:00 📅
Complementary information Review body
Name: Waterford City & County Council
Postal address: City Hall, Waterford
Postal town: Waterford
Country: Ireland 🇮🇪
Source: OJS 2023/S 013-032748 (2023-01-13)
Contract award notice (2023-04-17) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 1 210 826 💰
Award criteria
Quality criterion (name): (A) Management & Support Proposal
Quality criterion (weighting): 15%
Quality criterion (name): (B) Service Delivery
Quality criterion (name): (C) Quality Management
Quality criterion (weighting): 7.5%
Quality criterion (name): (D) Health & Safety and Environmental Management
Quality criterion (weighting): 2.5%
Cost criterion (name): (E) Total Cost
Cost criterion (weighting): 60%
Procedure Administrative information
Previous publication concerning this procedure: 2023/S 013-032748
Award of contract
1️⃣
Contract Number: 1
Title: Facilities Management of Multi Unit Buildings for Waterford Council
Date of conclusion of the contract: 2023-04-05 📅
Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Demken Ltd T/A Manor Properties
National registration number: IE3404610JH
Postal address: Manor Properties, 21 Manor Street
Postal town: Waterford City
Postal code: X91PX07
Country: Ireland 🇮🇪
E-mail: brian@manorproperties.ie📧
Region: South-East 🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 800 000 💰
Currency code: EUR 💰
Lowest offer: 1210826.00
Highest offer: 2588351.00
Source: OJS 2023/S 079-234922 (2023-04-17)