Exhibition Stand Design, Build, Storage and Related Services

Tourism Ireland CLG

Tourism Ireland wishes to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service requirements are split into two Lots:
• Lot 1 – Trade Events in Great Britain (including World Travel Market)
• Lot 2 – Trade Events in Europe / Other Locations
Bidder can apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).
Please refer to the RFT documentation available for downloading for further details of the requirements.

Deadline

The time limit for receipt of tenders was 2023-04-24. The procurement was published on 2023-03-14.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Tourism Ireland CLG

What?

• Composition services › Graphic design services
• Exhibition equipment › Exhibition stands
• Exhibition, fair and congress organisation services › Fair and exhibition organisation services

Where?

• España
• France
• Italia
• Portugal
• United Kingdom › East of England
• United Kingdom › London
• United Kingdom › Scotland
• United Kingdom › South East (England)
• United Kingdom › South West (England)
• United Kingdom › Wales
• Éire/Ireland

Procurement history

Date	Document
2023-03-14	Contract notice
2023-04-21	Additional information
2023-09-28	Contract award notice

Contract notice (2023-03-14)
Object
Scope of the procurement
Title: Exhibition, fair and congress organisation services
Reference number: EX/MD/2023
Short description:

Tourism Ireland wishes to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service requirements are split into two Lots: • Lot 1 – Trade Events in Great Britain (including World Travel Market) • Lot 2 – Trade Events in Europe / Other Locations Bidder can apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s). Please refer to the RFT documentation available for downloading for further details of the requirements.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Exhibition, fair and congress organisation services 📦
Additional CPV: Exhibition equipment 📦
Place of performance
NUTS region: Scotland 🏙️
Portugal 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland CLG
Postal address: 4th Floor - Bishop's Square, Redmond's Hill
Postal code: D02 TD99
Postal town: Dublin
Contact
Internet address: http://www.ireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237172&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237172&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-03-14 📅
Submission deadline: 2023-04-24 📅
Publication date: 2023-03-17 📅
Identifiers
Notice number: 2023/S 055-161325
Refers to notice: 2022/S 249-728762
OJ-S issue: 55
Additional information

eTenders postbox facility will be opened by 2 authorised Tourism Ireland staff members

Object
Scope of the procurement
Short description:

Tourism Ireland wishes to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service requirements are split into two Lots:

• Lot 1 – Trade Events in Great Britain (including World Travel Market)

• Lot 2 – Trade Events in Europe / Other Locations

Bidder can apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).

Please refer to the RFT documentation available for downloading for further details of the requirements.

Estimated total value: 1 380 000 EUR 💰
Title of the lot: LOT 1 – Trade Events in Great Britain
Lot number: 1
Short description:

Exhibition Stand Design, Build, Support and Related Services for trade events in Great Britain, including World Travel Market.

Estimated value excluding VAT: 780 000 EUR 💰
Duration: 72 months
Description of renewals:

The Contract term will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for annually for up to three [3] years, again subject to budget, annual performance review and other factors, and up to a maximum term of six [6] years in total.

Title of the lot: LOT 2 - Trade Event in Europe / Other Locations
Lot number: 2
Short description:

Exhibition Stand Design, Build, Support and Related Services for trade events in Europe, including ILTM and IGTM. Please note that certain events do not have a fixed location and may be hosted anywhere globally, as dictated by the event organisers. The appointed contractor will be expected to service any such events as part of the requirements.

Estimated value excluding VAT: 600 000 EUR 💰
Description of renewals:

The Contract Period will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for annually for up to three [3] years, again subject to budget, annual performance review and other factors, and up to a maximum term of six [6] years in total.

Place of performance
Main site or place of performance:

Trade events across the GB Market

Across Europe plus other potential locations

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie

Economic and financial standing:

Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie

Technical and professional ability:

Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie

Contract execution
Contract performance conditions:

As stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2023-04-24 📅
Tender opening time: 12:00
Additional information:

eTenders postbox facility will be opened by 2 authorised Tourism Ireland staff members

Award criteria
Quality criterion (name): Creativity & functionality of the proposed stand design for WTM including demonstration of understanding of how to adapt the Tourism Ireland Brand from the brand guidelines
Quality criterion (weighting): 20%
Quality criterion (name): Flexibility of stand design to accommodate more or less industry partners
Quality criterion (weighting): 10%
Quality criterion (name): Sustainability – materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract.
Project management and implementation including technical support
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%
Quality criterion (name): Creativity & functionality of the proposed stand design including demonstration of understanding of how to adapt the Tourism Ireland Brand from the brand guidelines

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement Team
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237172&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for Request for Tenders for each Lot of this contract.

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the Board of Tourism Ireland;

5) These services are being procured by Tourism Ireland. Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process;

6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners;

7) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;

9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

10) Tenders must be delivered as per the instructions;

11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;

12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;

13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/ South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;

14) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;

15) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.

16) The contract will be subject to Irish law;

17)If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period.

18) Tourism Ireland is committed to purchasing responsibly / Green Procurement.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin
Postal code: D7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Source: OJS 2023/S 055-161325 (2023-03-14)

Additional information (2023-04-21)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Fair and exhibition organisation services 📦

Reference
Dates
Date dispatched: 2023-04-21 📅
Publication date: 2023-04-26 📅
Identifiers
Notice number: 2023/S 082-249517
Refers to notice: 2023/S 055-161325
OJ-S issue: 82
Additional information

This change to the deadline for receipt of tenders relates to both Lot 1 and Lot 2

Source: OJS 2023/S 082-249517 (2023-04-21)

Contract award notice (2023-09-28)
Object
Scope of the procurement
Short description:

Tourism Ireland carried out a competitive process to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service requirements were split into two Lots: • Lot 1 – Trade Events in Great Britain (including World Travel Market) • Lot 2 – Trade Events in Europe / Other Locations Bidders could apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).

Total value of the procurement: 1 380 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-09-28 📅
Publication date: 2023-10-03 📅
Identifiers
Notice number: 2023/S 190-593642
OJ-S issue: 190
Additional information
CONTRACTS AWARDED - COMPETITION CLOSED

Object
Scope of the procurement
Short description:

Bidders could apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).

Award of contract
Date of contract conclusion: 2023-08-02 📅
Name: Genesis 3D Design Ltd.
National registration number: 849772076
Postal address: The Barn, Icknield Road
Postal town: Ipsden
Postal code: Oxfordshire
Country: United Kingdom 🇬🇧
Internet address: http://www.genesisdesign.uk.com 🌏
Total value of the procurement: 1 154 000 EUR 💰
Name: Elevations Exhibition and Design Ltd
National registration number: 444 005 487
Postal address: Unit 39 Brooklands Gate, Sywell Airport Business Park, Sywell
Postal town: Northampton
Postal code: Northamptonshire
Internet address: http://www.elevations.co.uk 🌏
Total value of the procurement: 980 000 EUR 💰
Information about tenders
Number of tenders received: 6
Source: OJS 2023/S 190-593642 (2023-09-28)

New procurements in related categories 🆕

Business services: law, marketing, consulting, recruitment, printing and security (>20 new procurements)

Miscellaneous business and business-related services (19)

Exhibition, fair and congress organisation services (9)