Tourism Ireland wishes to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service requirements are split into two Lots:
• Lot 1 – Trade Events in Great Britain (including World Travel Market)
• Lot 2 – Trade Events in Europe / Other Locations
Bidder can apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).
Please refer to the RFT documentation available for downloading for further details of the requirements.
Deadline
The time limit for receipt of tenders was 2023-04-24.
The procurement was published on 2023-03-14.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Exhibition Stand Design, Build, Storage and Related Services
EX/MD/2023
Products/services: Exhibition, fair and congress organisation services📦
Short description:
“Tourism Ireland wishes to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service...”
Short description
Tourism Ireland wishes to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service requirements are split into two Lots:
• Lot 1 – Trade Events in Great Britain (including World Travel Market)
• Lot 2 – Trade Events in Europe / Other Locations
Bidder can apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).
Please refer to the RFT documentation available for downloading for further details of the requirements.
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Estimated value excluding VAT: EUR 1 380 000 💰
Information about lots
Tenders may be submitted for all lots
1️⃣ Scope of the procurement
Title: LOT 1 – Trade Events in Great Britain
Title
Lot Identification Number: 1
Description
Additional products/services: Exhibition equipment📦
Additional products/services: Graphic design services📦
Additional products/services: Exhibition, fair and congress organisation services📦
Additional products/services: Fair and exhibition organisation services📦
Additional products/services: Exhibition stands📦
Place of performance: Scotland 🏙️
Place of performance: Wales 🏙️
Place of performance: South West (England) 🏙️
Place of performance: South East (England) 🏙️
Place of performance: London 🏙️
Place of performance: East of England 🏙️
Place of performance: United Kingdom 🏙️
Main site or place of performance: Trade events across the GB Market
Description of the procurement:
“Exhibition Stand Design, Build, Support and Related Services for trade events in Great Britain, including World Travel Market.” Award criteria
Quality criterion (name):
“Creativity & functionality of the proposed stand design for WTM including demonstration of understanding of how to adapt the Tourism Ireland Brand from the...”
Quality criterion (name)
Creativity & functionality of the proposed stand design for WTM including demonstration of understanding of how to adapt the Tourism Ireland Brand from the brand guidelines
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Quality criterion (weighting): 20%
Quality criterion (name): Flexibility of stand design to accommodate more or less industry partners
Quality criterion (weighting): 10%
Quality criterion (name):
“Sustainability – materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the...”
Quality criterion (name)
Sustainability – materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract.
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Quality criterion (name): Project management and implementation including technical support
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%
Scope of the procurement
Estimated total value excluding VAT: EUR 780 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 72
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The Contract term will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its...”
Description of renewals
The Contract term will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for annually for up to three [3] years, again subject to budget, annual performance review and other factors, and up to a maximum term of six [6] years in total.
2️⃣ Scope of the procurement
Title: LOT 2 - Trade Event in Europe / Other Locations
Title
Lot Identification Number: 2
Description
Place of performance: Portugal 🏙️
Place of performance: Italia 🏙️
Place of performance: France 🏙️
Place of performance: España 🏙️
Main site or place of performance: Across Europe plus other potential locations
Description of the procurement:
“Exhibition Stand Design, Build, Support and Related Services for trade events in Europe, including ILTM and IGTM. Please note that certain events do not...”
Description of the procurement
Exhibition Stand Design, Build, Support and Related Services for trade events in Europe, including ILTM and IGTM. Please note that certain events do not have a fixed location and may be hosted anywhere globally, as dictated by the event organisers. The appointed contractor will be expected to service any such events as part of the requirements.
Show more Award criteria
Quality criterion (name):
“Creativity & functionality of the proposed stand design including demonstration of understanding of how to adapt the Tourism Ireland Brand from the brand guidelines”
Quality criterion (name)
Creativity & functionality of the proposed stand design including demonstration of understanding of how to adapt the Tourism Ireland Brand from the brand guidelines
Show more Scope of the procurement
Estimated total value excluding VAT: EUR 600 000 💰
Description
Description of renewals:
“The Contract Period will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at...”
Description of renewals
The Contract Period will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for annually for up to three [3] years, again subject to budget, annual performance review and other factors, and up to a maximum term of six [6] years in total.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie” Economic and financial standing
List and brief description of selection criteria:
“Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie” Technical and professional ability
List and brief description of selection criteria:
“Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie” Conditions related to the contract
Contract performance conditions:
“As stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie” Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Open procedure
Administrative information
Previous publication concerning this procedure: 2022/S 249-728762
Time limit for receipt of tenders or requests to participate: 2023-04-24
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2023-04-24
12:00 📅
Conditions for opening of tenders (Information about authorised persons and opening procedure):
“eTenders postbox facility will be opened by 2 authorised Tourism Ireland staff members”
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the sole call for Request for Tenders for each Lot of this contract.
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) These services are being procured by Tourism Ireland. Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process;
6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners;
7) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
10) Tenders must be delivered as per the instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/ South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
15) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
16) The contract will be subject to Irish law;
17)If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period.
18) Tourism Ireland is committed to purchasing responsibly / Green Procurement.
Show more Review body
Name: The High Court
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin
Postal code: D7
Country: Ireland 🇮🇪
URL: www.courts.ie🌏
Source: OJS 2023/S 055-161325 (2023-03-14)
Additional information (2023-04-21)
Complementary information Original notice reference
Notice number in the OJ S: 2023/S 055-161325
Changes Text to be corrected in the original notice
Section number: IV.2.2
Place of text to be modified: Time limit for receipt of tenders or requests to participate
Old value
Date: 2023-04-24 📅
Time: 12:00
New value
Date: 2023-04-25 📅
Time: 12:00
Other additional information
“This change to the deadline for receipt of tenders relates to both Lot 1 and Lot 2”
Source: OJS 2023/S 082-249517 (2023-04-21)
Contract award notice (2023-09-28)
Object Scope of the procurement
Short description:
“Tourism Ireland carried out a competitive process to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for...”
Short description
Tourism Ireland carried out a competitive process to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service requirements were split into two Lots:
• Lot 1 – Trade Events in Great Britain (including World Travel Market)
• Lot 2 – Trade Events in Europe / Other Locations
Bidders could apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).
Show more
Total value of the procurement (excluding VAT): EUR 1 380 000 💰
Information about lots
This contract is divided into lots ✅
Procedure Administrative information
Previous publication concerning this procedure: 2023/S 055-161325
Award of contract
1️⃣
Contract Number: 1
Title: LOT 1 – Trade Events in Great Britain
Date of conclusion of the contract: 2023-08-02 📅
Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 6
Name and address of the contractor
Name: Genesis 3D Design Ltd.
National registration number: 849772076
Postal address: The Barn, Icknield Road
Postal town: Ipsden
Postal code: Oxfordshire
Country: United Kingdom 🇬🇧
Region: United Kingdom 🏙️
URL: http://www.genesisdesign.uk.com🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 780 000 💰
Total value of the contract/lot: EUR 1 154 000 💰
2️⃣
Contract Number: 2
Title: LOT 2 - Trade Event in Europe / Other Locations
Name and address of the contractor
Name: Elevations Exhibition and Design Ltd
National registration number: 444 005 487
Postal address: Unit 39 Brooklands Gate, Sywell Airport Business Park, Sywell
Postal town: Northampton
Postal code: Northamptonshire
URL: http://www.elevations.co.uk🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 600 000 💰
Total value of the contract/lot: EUR 980 000 💰
Complementary information Additional information
Contracts awarded - competition closed
Source: OJS 2023/S 190-593642 (2023-09-28)