Exhibition Stand Design, Build, Storage and Related Services

Tourism Ireland CLG

Tourism Ireland wishes to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service requirements are split into two Lots:
• Lot 1 – Trade Events in Great Britain (including World Travel Market)
• Lot 2 – Trade Events in Europe / Other Locations
Bidder can apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).
Please refer to the RFT documentation available for downloading for further details of the requirements.

Deadline
The time limit for receipt of tenders was 2023-04-24. The procurement was published on 2023-03-14.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?
  • • United Kingdom › East of England
  • • United Kingdom › London
  • • United Kingdom › South East (England)
  • • United Kingdom › South West (England)
  • • United Kingdom › Wales
  • • United Kingdom › Scotland

Procurement history
Date Document
2023-03-14 Contract notice
2023-04-21 Additional information
2023-09-28 Contract award notice
Contract notice (2023-03-14)
Contracting authority
Name and addresses
Name: Tourism Ireland CLG
National registration number: N/a
Postal address: 4th Floor - Bishop's Square, Redmond's Hill
Postal town: Dublin
Postal code: D02 TD99
Country: Ireland 🇮🇪
Contact person: Procurement Team
E-mail: hhughes@tourismireland.com 📧
Region: Éire/Ireland 🏙️
URL: http://www.ireland.com 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237172&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237172&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title: Exhibition Stand Design, Build, Storage and Related Services EX/MD/2023
Products/services: Exhibition, fair and congress organisation services 📦
Short description:
“Tourism Ireland wishes to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service...”    Show more
Estimated value excluding VAT: EUR 1 380 000 💰
Information about lots
Tenders may be submitted for all lots

1️⃣
Scope of the procurement
Title: LOT 1 – Trade Events in Great Britain
Title
Lot Identification Number: 1
Description
Additional products/services: Exhibition equipment 📦
Additional products/services: Graphic design services 📦
Additional products/services: Exhibition, fair and congress organisation services 📦
Additional products/services: Fair and exhibition organisation services 📦
Additional products/services: Exhibition stands 📦
Place of performance: Scotland 🏙️
Place of performance: Wales 🏙️
Place of performance: South West (England) 🏙️
Place of performance: South East (England) 🏙️
Place of performance: London 🏙️
Place of performance: East of England 🏙️
Place of performance: United Kingdom 🏙️
Main site or place of performance: Trade events across the GB Market
Description of the procurement:
“Exhibition Stand Design, Build, Support and Related Services for trade events in Great Britain, including World Travel Market.”
Award criteria
Quality criterion (name):
“Creativity & functionality of the proposed stand design for WTM including demonstration of understanding of how to adapt the Tourism Ireland Brand from the...”    Show more
Quality criterion (weighting): 20%
Quality criterion (name): Flexibility of stand design to accommodate more or less industry partners
Quality criterion (weighting): 10%
Quality criterion (name):
“Sustainability – materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the...”    Show more
Quality criterion (name): Project management and implementation including technical support
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%
Scope of the procurement
Estimated total value excluding VAT: EUR 780 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 72
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“The Contract term will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its...”    Show more

2️⃣
Scope of the procurement
Title: LOT 2 - Trade Event in Europe / Other Locations
Title
Lot Identification Number: 2
Description
Place of performance: Portugal 🏙️
Place of performance: Italia 🏙️
Place of performance: France 🏙️
Place of performance: España 🏙️
Main site or place of performance: Across Europe plus other potential locations
Description of the procurement:
“Exhibition Stand Design, Build, Support and Related Services for trade events in Europe, including ILTM and IGTM. Please note that certain events do not...”    Show more
Award criteria
Quality criterion (name):
“Creativity & functionality of the proposed stand design including demonstration of understanding of how to adapt the Tourism Ireland Brand from the brand guidelines”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 600 000 💰
Description
Description of renewals:
“The Contract Period will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at...”    Show more

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions:
“Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie”
Economic and financial standing
List and brief description of selection criteria:
“Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie”
Technical and professional ability
List and brief description of selection criteria:
“Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie”
Conditions related to the contract
Contract performance conditions:
“As stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie”
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Procedure
Type of procedure
Open procedure
Administrative information
Previous publication concerning this procedure: 2022/S 249-728762
Time limit for receipt of tenders or requests to participate: 2023-04-24 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2023-04-24 12:00 📅
Conditions for opening of tenders (Information about authorised persons and opening procedure):
“eTenders postbox facility will be opened by 2 authorised Tourism Ireland staff members”

Complementary information
Additional information

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”    Show more
Review body
Name: The High Court
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin
Postal code: D7
Country: Ireland 🇮🇪
URL: www.courts.ie 🌏
Source: OJS 2023/S 055-161325 (2023-03-14)
Additional information (2023-04-21)

Complementary information
Original notice reference
Notice number in the OJ S: 2023/S 055-161325

Changes
Text to be corrected in the original notice
Section number: IV.2.2
Place of text to be modified: Time limit for receipt of tenders or requests to participate
Old value
Date: 2023-04-24 📅
Time: 12:00
New value
Date: 2023-04-25 📅
Time: 12:00
Other additional information

“This change to the deadline for receipt of tenders relates to both Lot 1 and Lot 2”
Source: OJS 2023/S 082-249517 (2023-04-21)
Contract award notice (2023-09-28)

Object
Scope of the procurement
Short description:
“Tourism Ireland carried out a competitive process to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for...”    Show more
Total value of the procurement (excluding VAT): EUR 1 380 000 💰
Information about lots
This contract is divided into lots

Procedure
Administrative information
Previous publication concerning this procedure: 2023/S 055-161325

Award of contract

1️⃣
Contract Number: 1
Title: LOT 1 – Trade Events in Great Britain
Date of conclusion of the contract: 2023-08-02 📅
Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 6
Name and address of the contractor
Name: Genesis 3D Design Ltd.
National registration number: 849772076
Postal address: The Barn, Icknield Road
Postal town: Ipsden
Postal code: Oxfordshire
Country: United Kingdom 🇬🇧
Region: United Kingdom 🏙️
URL: http://www.genesisdesign.uk.com 🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 780 000 💰
Total value of the contract/lot: EUR 1 154 000 💰

2️⃣
Contract Number: 2
Title: LOT 2 - Trade Event in Europe / Other Locations
Name and address of the contractor
Name: Elevations Exhibition and Design Ltd
National registration number: 444 005 487
Postal address: Unit 39 Brooklands Gate, Sywell Airport Business Park, Sywell
Postal town: Northampton
Postal code: Northamptonshire
URL: http://www.elevations.co.uk 🌏
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 600 000 💰
Total value of the contract/lot: EUR 980 000 💰

Complementary information
Additional information
Contracts awarded - competition closed
Source: OJS 2023/S 190-593642 (2023-09-28)