The delivery of AV services including event/project management services for physical and virtual events for Enterprise Ireland

Enterprise Ireland

Enterprise Ireland are seeking event audio-visual service providers to work closely with Enterprise Ireland’s Event Management and Marketing and Communications Department to manage a range of physical and virtual events held in Ireland. The intention is to establish a multi-party framework agreement. The successful framework members will be required to provide a range of Audio Visual and associated support services to include, but not limited to the following: AV equipment hire, advance project management, supervision and delivery, technical crew and all associated equipment and material hire for physical events; AV equipment hire, studio rental, project management/delivery, technical crew, all associated equipment, and material hire for virtual events; Physical events may require additional virtual elements (e.g., live streaming or other virtual engagement); Please refer to the Invitation to Tender document for the full specification of requirements.

Deadline

The time limit for receipt of tenders was 2022-12-16. The procurement was published on 2022-11-15.

Who?

• Enterprise Ireland

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2022-11-15	Contract notice

Contract notice (2022-11-15)
Object
Scope of the procurement
Title: Event services
Reference number: 2022-027
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Event services 📦
Additional CPV: Television and audio-visual equipment 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Enterprise Ireland
Postal address: The Plaza
Postal code: East Point Business
Postal town: Dublin 3
Contact
Internet address: http://www.enterprise-ireland.com 🌏
E-mail: tenders@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=228837&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=228837&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-11-15 📅
Submission deadline: 2022-12-16 📅
Publication date: 2022-11-18 📅
Identifiers
Notice number: 2022/S 223-641999
OJ-S issue: 223
Additional information
Authorised personnel of the contracting authority

Object
Scope of the procurement
Estimated total value: 3 000 000 EUR 💰
Short description:

Enterprise Ireland are seeking event audio-visual service providers to work closely with Enterprise Ireland’s Event Management and Marketing and Communications Department to manage a range of physical and virtual events held in Ireland. The successful framework members will be required to provide a range of Audio Visual and associated support services to include, but not limited to the following:

• AV equipment hire, advance project management, supervision and delivery, technical crew and all associated equipment and material hire for physical events.

• AV equipment hire, studio rental, project management/delivery, technical crew, all associated equipment, and material hire for virtual events.

• Physical events may require additional virtual elements (e.g., live streaming or other virtual engagement)

• All pre- and post-production elements associated with the above

Please refer to the Invitation to Tender document for the full specification of requirements.

Estimated value excluding VAT: 3 000 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance: Throughout Ireland

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the tender documentation available on www.etenders.gov.ie using RFT ID 228043.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2022-12-16 📅
Tender opening time: 12:00
Place: Electronically via eTenders platform
Additional information: Authorised personnel of the contracting authority

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Greenville
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=228837&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.

3) Suppliers should note the following when making their submission:

• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.

• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.

• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary.

• If you experience difficulty when uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines: In accordance with SI 130 - Public Sector Remedies legislation
Source: OJS 2022/S 223-641999 (2022-11-15)

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