Tender for the supply of Tableau software licenses

Dublin City Council

Dublin City Council seeks to establish a Single Party Framework for a maximum term of four (4) years. An initial contract will be awarded for a period of three (3) years from the awarding date with an option to extend for a further 3 periods of 12 months at the sole discretion of Dublin City Council under the same terms and conditions, based on annual reviews of operations.
The contract is for the provision of the following software :
• Tableau Server Creator incl. Data Prep Builder
• Tableau Server Explorer (incl. publishing)
• Tableau Viewer
• Tableau Data Management Add-On Data Prep Conductor
• Tableau Data Management Add-On Data Catalog
The Tableau Server Management Add-ons and other online services have not been utilized to date but may be added later as indeed may other products and services as the product set develops.

Deadline

The time limit for receipt of tenders was 2022-09-28. The procurement was published on 2022-08-17.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-08-17 Contract notice
2022-11-29 Contract award notice
2023-01-26 Voluntary ex ante transparency notice
Contract notice (2022-08-17)
Object
Scope of the procurement
Title: Business intelligence software package
Reference number: Tableau Software licenses 2022 - 220717
Short description:
Dublin City Council seeks to establish a Single Party Framework for a maximum term of four (4) years. An initial contract will be awarded for a period of three (3) years from the awarding date with an option to extend for a further 3 periods of 12 months at the sole discretion of Dublin City Council under the same terms and conditions, based on annual reviews of operations. The contract is for the provision of the following software : • Tableau Server Creator incl. Data Prep Builder • Tableau Server Explorer (incl. publishing) • Tableau Viewer • Tableau Data Management Add-On Data Prep Conductor • Tableau Data Management Add-On Data Catalog The Tableau Server Management Add-ons and other online services have not been utilized to date but may be added later as indeed may other products and services as the product set develops.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Business intelligence software package 📦
Additional CPV: Analytical, scientific, mathematical or forecasting software package 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: john.lynch@dublincity.ie 📧
Phone: +353 876848440 📞
URL for documents: https://www.etenders.gov.ie/ 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=221177&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-08-17 📅
Submission deadline: 2022-09-28 📅
Publication date: 2022-08-22 📅
Identifiers
Notice number: 2022/S 160-456013
OJ-S issue: 160
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language. 7. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 220717. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 14th September 2022 at 12.00 noon to enable issue of responses to all interested parties. 8. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Short description:
Dublin City Council seeks to establish a Single Party Framework for a maximum term of four (4) years. An initial contract will be awarded for a period of three (3) years from the awarding date with an option to extend for a further 3 periods of 12 months at the sole discretion of Dublin City Council under the same terms and conditions, based on annual reviews of operations.
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The contract is for the provision of the following software :
• Tableau Server Creator incl. Data Prep Builder
• Tableau Server Explorer (incl. publishing)
• Tableau Viewer
• Tableau Data Management Add-On Data Prep Conductor
• Tableau Data Management Add-On Data Catalog
The Tableau Server Management Add-ons and other online services have not been utilized to date but may be added later as indeed may other products and services as the product set develops.
Estimated total value: 500 000 EUR 💰
Short description:
Tenders are invited from suitably qualified parties for the supply of Tableau Licenses which include the following categories (but does not exclude purchase of other products and services in respect of Tableau both cloud and on premise now or during the term of this agreement) :
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1. Tableau Server Creator incl. Data Prep Builder
2. Tableau Server Explorer (incl. publishing)
3. Tableau Viewer
4. Tableau Data Management Add-On Data Prep Conductor
5. Tableau Data Management Add-On Data Catalog
The scope of this tender includes all published upgrades, security bulletins and enhancements for the entire period of the tender. These must be made available in a timely fashion. During the course of this Framework Agreement Dublin City Council may award additional contracts in respect of additional products or services.
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It is a requirement that the proposed system must be fully functional in Microsoft Windows desktop and Microsoft Server environments.
Estimated value excluding VAT: 500 000 EUR 💰
Duration: 48 months
Description of renewals:
Three twelve month renewals are possible at the discretion of the Local Authority
Place of performance
Main site or place of performance: Dublin City Council Civic Offices.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Must comply with Article 57.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2022-09-28 📅
Tender opening time: 12:00
Place: I.S. Department, Floor 9, Block 1, Dublin City Council Offices, Fishamble Street, Dublin 8.
Award criteria
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 100

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: John Lynch
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: https://www.etenders.gov.ie/ 🌏

Reference
Additional information
Estimated timing for further notices:
Further notices will be published at the expiration of the framework contract(s). Ranges from 2025 to 2028
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
Show more
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
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3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
Show more
6. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
7. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 220717. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 14th September 2022 at 12.00 noon to enable issue of responses to all interested parties.
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8. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2022/S 160-456013 (2022-08-17)
Contract award notice (2022-11-29)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-11-29 📅
Publication date: 2022-12-02 📅
Identifiers
Notice number: 2022/S 233-671062
Refers to notice: 2022/S 160-456013
OJ-S issue: 233

Object
Scope of the procurement
Description of options: 3 year initial fixed price contract with option to extend by 3 further years.
Source: OJS 2022/S 233-671062 (2022-11-29)
Voluntary ex ante transparency notice (2023-01-26)
Object
Scope of the procurement
Reference number: Tableau Software licenses
Short description:
The objective of this Voluntary Ex Ante Transparency (VEAT) notice is to inform the market of Dublin City Council’s intention to enter into a contract with Makodata Ltd. in accordance with Article 32 of Directive 2014/24/EU Section 2 A : where no tenders or no suitable tenders or no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests. This contract is for the supply of software licenses in the Tableau technology stack. The contract will follow the form of the original tender and will initially be for 3 years with the option for the the Council to extend the contract for a subsequent three years. The initial contract will be for €21,930 excl. VAT and has a maximum framework cost ceiling of €500,000.
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Total value of the procurement: 500 000 EUR 💰
Notice metadata
Document type: Voluntary ex ante transparency notice

Procedure
Procedure type: V: Contract award without prior publication

Reference
Dates
Date dispatched: 2023-01-26 📅
Publication date: 2023-01-31 📅
Identifiers
Notice number: 2023/S 022-062683
OJ-S issue: 22
Additional information
This is a Single Operator Framework Agreement for a period of four years. An initial contract for 3 years will be awarded with the possibility of another three year contract extension. DCC may depart from the contract at any time if more beneficial market terms become available.
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Object
Scope of the procurement
Short description:
The objective of this Voluntary Ex Ante Transparency (VEAT) notice is to inform the market of Dublin City Council’s intention to enter into a contract with Makodata Ltd. in accordance with Article 32 of Directive 2014/24/EU Section 2 A :
where no tenders or no suitable tenders or no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests.
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This contract is for the supply of software licenses in the Tableau technology stack. The contract will follow the form of the original tender and will initially be for 3 years with the option for the the Council to extend the contract for a subsequent three years. The initial contract will be for €21,930 excl. VAT and has a maximum framework cost ceiling of €500,000.
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A tender for the supply of Tableau Software licenses was published on 17th August, 2022 using a Single Party Framework Agreement. The framework period was 4 years with an initial contract for three years and the possibility of extension by another three years. The winning tender was subsequently withdrawn and there being no other valid tender Article 32 was invoked.
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Place of performance
Main site or place of performance: Civic Offices, Dublin 8.

Procedure
Award criteria
Cost criterion (name): Price

Award of contract
Date of contract conclusion: 2022-12-01 📅
Name: Makodata Ltd.
Postal address: Office 35A, North Point Nusiness Park
Postal town: Mallow, Cork
Postal code: T23 EH9C
Country: Ireland 🇮🇪
Phone: +353 214303587 📞
E-mail: discovery@makodata.com 📧
Country: South-West 🏙️
Internet address: https://makodata.com 🌏
Total value of the procurement: 21 930 EUR 💰
Source: OJS 2023/S 022-062683 (2023-01-26)
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