Supply and delivery of Exercise machines and Sporting equipment to the Irish Prison Service

Irish Prison Service

Two single Supplier frameworks for the supply and delivery of Exercise machines and Sporting equipment to the Irish Prison Service in the following two lots:
• Lot 1 – Supply, Delivery and Installation of Exercise Equipment
• Lot 2 – Supply and Delivery of Sports Equipment

Deadline

The time limit for receipt of tenders was 2022-12-23. The procurement was published on 2022-11-23.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-11-23 Contract notice
2023-03-06 Contract award notice
Contract notice (2022-11-23)
Object
Scope of the procurement
Title: Sports goods and equipment
Reference number: FD/02/05/414
Short description:
Two single Supplier frameworks for the supply and delivery of Exercise machines and Sporting equipment to the Irish Prison Service in the following two lots: • Lot 1 – Supply, Delivery and Installation of Exercise Equipment • Lot 2 – Supply and Delivery of Sports Equipment
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Sports goods and equipment 📦
Additional CPV: Gymnasium equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park,
Postal code: Ballinalee Road,
Postal town: Longford
Contact
Internet address: http://1 🌏
E-mail: cputenders@irishprisons.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=229387&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=229387&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-11-23 📅
Submission deadline: 2022-12-23 📅
Publication date: 2022-11-28 📅
Identifiers
Notice number: 2022/S 229-660444
OJ-S issue: 229
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 228566

Object
Scope of the procurement
Short description:
Two single Supplier frameworks for the supply and delivery of Exercise machines and Sporting equipment to the Irish Prison Service in the following two lots:
• Lot 1 – Supply, Delivery and Installation of Exercise Equipment
• Lot 2 – Supply and Delivery of Sports Equipment
Estimated total value: 600 000 EUR 💰
Title of the lot: Supply, Delivery and Installation of Exercise Equipment
Lot number: 1
Estimated value excluding VAT: 450 000 EUR 💰
Duration: 48 months
Additional information:
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 228566
Title of the lot: Supply and Delivery of Sports Equipment
Lot number: 2
Estimated value excluding VAT: 150 000 EUR 💰

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the Tender Documentation available from www.etenders.gov.ie
Contract execution
Contract performance conditions: To be agreed with the successful Tenderer(s)

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2022-12-23 📅
Tender opening time: 12:00
Place: Remotely.
Additional information: Two members of the IPS procurement Team.

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=229387&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
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• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
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4) All queries regarding this tender requirement or process must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
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5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
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11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines: The contract award decision is subject to the application of SI 130 of 2010.
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: xx
Source: OJS 2022/S 229-660444 (2022-11-23)
Contract award notice (2023-03-06)
Object
Scope of the procurement
Total value of the procurement: 600 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-03-06 📅
Publication date: 2023-03-10 📅
Identifiers
Notice number: 2023/S 050-147529
Refers to notice: 2022/S 229-660444
OJ-S issue: 50

Procedure
Award criteria
Quality criterion (name): Fit for Purpose of the Proposed Equipment
Quality criterion (weighting): 25
Quality criterion (name): Tenderer’s proposed methodology for fulfilment of the requirement to include ordering, delivery, demonstration/ training and invoicing
Quality criterion (weighting): 20
Quality criterion (name): Account/ Contract Management
Quality criterion (weighting): 15
Quality criterion (name): Sustainability and Green Agenda
Quality criterion (weighting): 5
Quality criterion (name): Proposals in support of Social Procurement
Cost criterion (name): Ultimate Cost – For the Initial Contract
Cost criterion (weighting): 30

Award of contract
Date of contract conclusion: 2023-03-02 📅
Name: Podium 4 Sport
Postal town: Maynooth
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 5
3
Source: OJS 2023/S 050-147529 (2023-03-06)
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