Supply and Delivery of Christmas Trees Lot 1 Nordman Fir (9m and 13m) Lot 2 Nordman Fir (2.5m, 5m and 9.5m-10m)

Dublin City Council

Dublin City Council proposes to establish two 4-year multi party framework agreements (two lots) for the supply and delivery supply of Christmas trees (2022 - 2026).
Dublin City Council currently requires approximately 150 trees per annum across the two lots, however DCC makes no guarantee of the volume of supplies to be contracted under the framework agreement
Requirements under the framework will be met through mini competitions where each member of the Framework will be issued a Supplementary Invitation to Tender detailing the scope of requirements, the award criteria and the closing date & time for submissions.
It is emphasised, Dublin City Council makes no guarantee of the volume of supplies to be sourced under the framework agreement.
Dublin City Council reserves the right to operate outside of the framework agreement at its discretion; particularly should it become apparent that doing so would offer greater value for money.

Deadline

The time limit for receipt of tenders was 2022-08-19. The procurement was published on 2022-07-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Dublin City Council

What?

• Agricultural, forestry, horticultural, aquacultural and apicultural services › Horticultural services
• Miscellaneous decoration items › Christmas tree
• Tree-nursery products › Trees

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2022-07-11	Contract notice
2022-11-01	Contract award notice
2023-02-20	Contract award notice

Contract notice (2022-07-11)
Object
Scope of the procurement
Title: Christmas tree
Reference number: DCC Christmas Tree Framework
Short description:

Dublin City Council proposes to establish two 4-year multi party framework agreements (two lots) for the supply and delivery supply of Christmas trees (2022 - 2026). Dublin City Council currently requires approximately 150 trees per annum across the two lots, however DCC makes no guarantee of the volume of supplies to be contracted under the framework agreement Requirements under the framework will be met through mini competitions where each member of the Framework will be issued a Supplementary Invitation to Tender detailing the scope of requirements, the award criteria and the closing date & time for submissions. It is emphasised, Dublin City Council makes no guarantee of the volume of supplies to be sourced under the framework agreement. Dublin City Council reserves the right to operate outside of the framework agreement at its discretion; particularly should it become apparent that doing so would offer greater value for money.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Christmas tree 📦
Additional CPV: Trees 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: noel.mcevoy@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218165&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218165&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-07-11 📅
Submission deadline: 2022-08-19 📅
Publication date: 2022-07-15 📅
Identifiers
Notice number: 2022/S 135-382794
OJ-S issue: 135
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 217912.

Object
Scope of the procurement
Short description:

Dublin City Council proposes to establish two 4-year multi party framework agreements (two lots) for the supply and delivery supply of Christmas trees (2022 - 2026).

Dublin City Council currently requires approximately 150 trees per annum across the two lots, however DCC makes no guarantee of the volume of supplies to be contracted under the framework agreement

Requirements under the framework will be met through mini competitions where each member of the Framework will be issued a Supplementary Invitation to Tender detailing the scope of requirements, the award criteria and the closing date & time for submissions.

It is emphasised, Dublin City Council makes no guarantee of the volume of supplies to be sourced under the framework agreement.

Dublin City Council reserves the right to operate outside of the framework agreement at its discretion; particularly should it become apparent that doing so would offer greater value for money.

Estimated total value: 400 000 EUR 💰
Title of the lot: Supply and delivery of medium to large tree Norman Fir (9m and 13m )
Lot number: 1
Short description:

The description and indicative number of trees required are set out beneath (all figures are for guidance purposes only). The successful tenderer will be required to deliver and off load the Christmas trees to multiple sites throughout the city; however, it will be one site per delivery/trip. All trees are to be netted and larger trees to be tied in and secured. The tree size 2.5m will be to one delivery site only. All sites are located within the boundary of Dublin City Council’s administrative area.

All trees must meet required specifications with regard to height, straightness of stem, symmetry, and fullness of foliage. The stem handle must be cut at right angles to the stem to leave a flat base. The length of stem handle is dependent on tree size but should be a minimum 1.5m on the 13m-15m trees, 1m on the 9.5m-10m trees and 0.3m on the remaining sizes (all figures are approximate). Diameter of stem handle to be no greater than a 300mm at base cut to allow insertion into on site chamber sleeve.

Requirements will be sought on the basis that the items being supplied are grown by the framework member.

Notional shopping list for the supply and delivery of Christmas trees (2022 - 2026) Lot 1 as follows.

Lot 1 Size Min Stem Handle Length QTY

Premium Grade Nordman Fir 13m 1.5m 5

Premium Grade Nordman Fir 9m 1m 1

Extraction, Pairing, Loading & Delivery

Estimated value excluding VAT: 150 000 EUR 💰
Duration: 48 months
Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 217912.

Title of the lot: Supply and delivery of small to medium size trees Nordman Fir (2.5m, 5m, and 9.5m - 10m) 10m )
Lot number: 2
Short description:

Lot 2 Size Min Stem Handle Length QTY

Premium Grade Nordman Fir 5m 1.5m 1

Premium Grade Nordman Fir 9.5-10m 1m 30

Premium Grade Nordman FIr 2.5m 0.3m 70

Estimated value excluding VAT: 250 000 EUR 💰

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 6
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2022-08-19 📅
Tender opening time: 12:00
Place: The date and time set out above for the opening of tenders is subject to change at the discretion of Dublin City Council

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Noel Mc Evoy
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218165&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2026

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Environment & Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 217912 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon on Tuesday 9th of August 2022 to enable issue of responses to all interested parties.

9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please contact your solicitor.
Source: OJS 2022/S 135-382794 (2022-07-11)

Contract award notice (2022-11-01)
Object
Scope of the procurement
Total value of the procurement: 400 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-11-01 📅
Publication date: 2022-11-04 📅
Identifiers
Notice number: 2022/S 213-610904
Refers to notice: 2022/S 135-382794
OJ-S issue: 213

Procedure
Award criteria
Quality criterion (name): Quality of product
Quality criterion (weighting): 25
Quality criterion (name): Methodology and handling
Quality criterion (weighting): 35
Cost criterion (name): cost
Cost criterion (weighting): 40
Cost criterion (name): Cost

Award of contract
Date of contract conclusion: 2022-09-02 📅
Name: King Tree Services Ltd.
National registration number: 4873085R
Postal address: Glaskenny
Postal town: Co. Wicklow
Postal code: Enniskerry
Country: Ireland 🇮🇪
Phone: +353 012868658 📞
E-mail: info@kingtree.ie 📧
Country: Eastern and Midland 🏙️
Internet address: http://www.kingtree.ie 🌏
Total value of the procurement: 150 000 EUR 💰
250 000 EUR 💰
Information about tenders
Number of tenders received: 4
Source: OJS 2022/S 213-610904 (2022-11-01)

Contract award notice (2023-02-20)
Object
Scope of the procurement
Total value of the procurement: 400 000 EUR 💰

Reference
Dates
Date dispatched: 2023-02-20 📅
Publication date: 2023-02-24 📅
Identifiers
Notice number: 2023/S 040-114069
Refers to notice: 2022/S 213-610904
OJ-S issue: 40

Award of contract
Name: Euroforest Ireland
National registration number: 3444561AH
Postal address: Abec
Postal town: Arklow
Postal code: Wicklow
Phone: +353 862576606 📞
E-mail: accounts@euroforestireland.ie 📧
Name: Killarney Christmas Trees
National registration number: 1876695M
Postal address: Knocknasarnett
Postal town: Killarney
Postal code: Kerry
Phone: +3 530872621530 📞
E-mail: killarneychristmastrees@gmail.com 📧
Country: South-West 🏙️
Southern 🏙️
Name: porters christmas trees farms
National registration number: 5040152 R
Postal address: croneyhorn upper, carnew
Postal town: co. wicklow
Postal code: none
E-mail: portersxmastrees@yahoo.com 📧
Internet address: http://portersxmastrees@yahoo.com 📧
Source: OJS 2023/S 040-114069 (2023-02-20)

New procurements in related categories 🆕

Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (16 new procurements)

Furnishing (4)

Miscellaneous furnishing (2)

Statuettes, ornaments; photograph or picture frames, and mirrors (1)

Miscellaneous decoration items (1)

Christmas tree (1)