RFT for the provision of Irish Language translation services to the Department of the Taoiseach

Department of the Taoiseach

The Contract relates to the translation, verification and return of fully completed translations of reports, policy documents, Government press-releases, website content, forms, general correspondence, titles and other short texts. A high quality, accurate and professional service is required at all times. The successful Tenderer will prioritise translations as directed by the Department - some material, in particular Government press releases, must be returned within a maximum of three hours.

Deadline

The time limit for receipt of tenders was 2022-04-23. The procurement was published on 2022-03-23.

Who? What? Where?
Procurement history
Date Document
2022-03-23 Contract notice
2022-04-13 Additional information
Contract notice (2022-03-23)
Object
Scope of the procurement
Title: Translation services
Reference number: RFT - Translation services
Short description:
The Contract relates to the translation, verification and return of fully completed translations of reports, policy documents, Government press-releases, website content, forms, general correspondence, titles and other short texts. A high quality, accurate and professional service is required at all times. The successful Tenderer will prioritise translations as directed by the Department - some material, in particular Government press releases, must be returned within a maximum of three hours.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Translation services 📦
Additional CPV: Translation services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of the Taoiseach
Postal address: Government Buildings
Postal code: Merrion Street Upper
Postal town: Dublin 2, D02R583
Contact
Internet address: http://www.taoiseach.gov.ie 🌏
E-mail: marc.mcmanus@taoiseach.gov.ie 📧
Phone: +353 16194135 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=209614&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=209614&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-03-23 📅
Submission deadline: 2022-04-23 📅
Publication date: 2022-03-28 📅
Identifiers
Notice number: 2022/S 061-161061
OJ-S issue: 61
Additional information
Authorised persons are Marc McManus & Clara Reynolds

Object
Scope of the procurement
Estimated total value: 130 000 EUR 💰
Short description:
The Contract relates to the translation, verification and return of fully completed translations of reports, policy documents, Government press-releases, website content, forms, general correspondence, titles and other short texts.
The successful Tenderer must be able to provide a high quality, accurate and professional service at all times and be familiar with the terms and terminology commonly used by the Department of the Taoiseach, and available on the websites tearma.ie, focloir.ie, and teanglann.ie. Consistency in the provision of a high quality-service will be a prime requisite for the successful Tenderer.
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The successful Tenderer will prioritise translations as directed by the Department. While every effort will be made to provide as much notice as possible, we require that some material, in particular Government press releases, be returned within a maximum of three hours. Tenderers must confirm that they have the capacity to provide this kind of turnaround on a regular basis.
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The standard practice of having draft translations checked by a second translator against the original English text and finally read independently of the original text, before being supplied (to the Department), should be adhered to. If the Department finds any errors in translations these are to be rectified free of charge.
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There may occasionally be more than one assignment at the same time and the successful Tenderer must ensure they have sufficient resources available to ensure that all translations are delivered within the required time-frames.
Continuity of service will be required, during periods of illness, annual leave and absence, and during periods of IT systems’ failure, etc. Translations are to be supplied fully completed, and following the source-texts as regards script (i.e., bold and italic script as required), tables, etc.
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Estimated value excluding VAT: 130 000 EUR 💰
Duration: 36 months
Description of renewals:
The Contract is for an initial period of two years with an option to extend for up to two additional periods of six months each.
Place of performance
Main site or place of performance: Merrion Street Upper, Dublin D02 R483

Legal, economic, financial and technical information
Contract execution
Contract performance conditions: As stated in RFT document

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2022-04-23 📅
Tender opening time: 12:00
Place: Department of the Taoiseach, Government Buildings, Merrion Street Upper, Dublin D02 R583
Additional information: Authorised persons are Marc McManus & Clara Reynolds

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Marc McManus
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/387 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=209614&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
None

Complementary information
Review body
Name: High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2022/S 061-161061 (2022-03-23)
Additional information (2022-04-13)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2022-04-13 📅
Submission deadline: 2022-04-28 📅
Publication date: 2022-04-15 📅
Identifiers
Notice number: 2022/S 075-204435
Refers to notice: 2022/S 061-161061
OJ-S issue: 75
Additional information
Tenderers should note that, in line with the notice dated 15 December 2021 published on the Office of Government Procurement website with regard to the establishment of an OGP Framework for the Provision of Irish Language Translation Services, this RFT for Irish Language Translation Services for the Department of the Taoiseach is being run on an interim basis pending the establishment of the OGP Irish Language Translation Services Framework. It is the intention of the Department of the Taoiseach to draw down from the OGP framework once established. Tenderers should be aware that this may impact on the overall value of any Contract as well as its Term. The RFT has been amended to reflect this intention by the Department. Tenderers may also wish to note the deadline for receipt of Tenders has been extended to the 28th April 2022.
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Source: OJS 2022/S 075-204435 (2022-04-13)
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