Managed Cleaning Services

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IE) have a requirement for contract cleaning services services and related cleaning consumables, janitorial products and washroom services nationwide for rail passenger carriages and office buildings / depots.
The list below is indicative of the services and products required but may not be exhaustive;
• Contract cleaning services nationwide for rail passenger carriages and office buildings / depots.
• Cleaning products and chemicals,
• Janitorial products such as toilet rolls, paper towels / rolls, bin bags / refuse sacks, mops brushes and plungers, cloths / rags, surface wipes, anti weils hand wipes,
• Handsoap and handcream,
• Washroom services i.e. removal, cleaning and replacement of roller towels, removal, cleaning and replacement of mats, removal, cleaning and replacement of sanitary / nappy bins, supply and refill of wall mounted air fresheners.
• Deep cleaning and window cleaning services (when required at designated locations)

Deadline

The time limit for receipt of tenders was 2023-01-18. The procurement was published on 2022-12-09.

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-12-09	Contract notice
2023-11-06	Contract award notice

Contract notice (2022-12-09)
Object
Scope of the procurement
Title: Cleaning services
Reference number: 8142
Short description:

Iarnród Éireann (IE) have a requirement for contract cleaning services services and related cleaning consumables, janitorial products and washroom services nationwide for rail passenger carriages and office buildings / depots. The list below is indicative of the services and products required but may not be exhaustive; • Contract cleaning services nationwide for rail passenger carriages and office buildings / depots. • Cleaning products and chemicals, • Janitorial products such as toilet rolls, paper towels / rolls, bin bags / refuse sacks, mops brushes and plungers, cloths / rags, surface wipes, anti weils hand wipes, • Handsoap and handcream, • Washroom services i.e. removal, cleaning and replacement of roller towels, removal, cleaning and replacement of mats, removal, cleaning and replacement of sanitary / nappy bins, supply and refill of wall mounted air fresheners. • Deep cleaning and window cleaning services (when required at designated locations)

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Cleaning services 📦
Additional CPV: Cleaning products 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Connolly Station,
Postal code: Dublin
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: david.behan1@irishrail.ie 📧
Phone: +353 7031776 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=230505&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=230505&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-12-09 📅
Submission deadline: 2023-01-18 📅
Publication date: 2022-12-14 📅
Identifiers
Notice number: 2022/S 241-696400
OJ-S issue: 241

Object
Scope of the procurement
Short description:

The list below is indicative of the services and products required but may not be exhaustive;

• Contract cleaning services nationwide for rail passenger carriages and office buildings / depots.

• Cleaning products and chemicals,

• Janitorial products such as toilet rolls, paper towels / rolls, bin bags / refuse sacks, mops brushes and plungers, cloths / rags, surface wipes, anti weils hand wipes,

• Handsoap and handcream,

• Washroom services i.e. removal, cleaning and replacement of roller towels, removal, cleaning and replacement of mats, removal, cleaning and replacement of sanitary / nappy bins, supply and refill of wall mounted air fresheners.

• Deep cleaning and window cleaning services (when required at designated locations)

Estimated total value: 46 000 000 EUR 💰
Short description:

• Janitorial products such as toilet rolls, paper towels / rolls, bin bags / refuse sacks, mops brushes and plungers, cloths / rags, surface wipes, anti weils hand wipes, • Handsoap and handcream,

For the purpose of demonstrating the scale of the contract, the contract is Nationwide across the following: Passenger Carriages 126,000 per annum across 10 locations ). Station buildings and concourses (circa 42 locations). Dublin / Cork train turnaround cleaning service (Heuston Station only) (on the hour every hour between 7:00 —22:55 hrs). DART Network Station (circa 30 locations). Miscellaneous buildings, offices and depot facilities (circa 50 units).

Estimated value excluding VAT: 46 000 000 EUR 💰
Duration: 36 months
Description of renewals:

The Contract the subject of this competition is a contract for three years with an option to extend by two additional years at IE’s discretion

Description of options:

The Contract the subject of this competition is a contract for three years with an option to extend by two additional years at IE’s discretion

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For full details, please download a copy of the attached Pre-Qualification Questionnaire.

Economic and financial standing:

The economic and financial capacity of the entity must be established to the satisfaction of IE.

Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.

For full details, please download a copy of the attached Pre-Qualification Questionnaire.

Technical and professional ability:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.

For full details, please download a copy of the attached Pre-Qualification Questionnaire.

Contract execution
Contract performance conditions:

For full details, please download a copy of the attached Pre-Qualification Questionnaire.

Procedure
Legal basis: 32014L0025
Time of receipt of tenders: 11:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: IE 4812851 O
Contact
Contact point: David Behan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=230505&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices:

The Contract the subject of this competition is a contract for three years with an option to extend by two additional years at IE’s discretion

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2022/S 241-696400 (2022-12-09)

Contract award notice (2023-11-06)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-11-06 📅
Publication date: 2023-11-10 📅
Identifiers
Notice number: 2023/S 217-684150
Refers to notice: 2022/S 241-696400
OJ-S issue: 217

Award of contract
Date of contract conclusion: 2023-07-14 📅
Source: OJS 2023/S 217-684150 (2023-11-06)

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