Exhibition Stand Design, Build, Storage and Support Services for the German Market

Tourism Ireland CLG

Tourism Ireland wishes to appoint a Supplier to provide a design, build and support service for quality exhibition stands in the German market, including a quality stand for ITB Berlin 2023.
The winning bidder in this competitive Tender process will be awarded the contract based on a suitable, creative and flexible design for the Tourism Ireland stand for ITB Berlin 2023. Please refer to the Specification of Requirements at Schedule 1 of the Instructions document for further information.
Please note that it is a requirement that the lead personnel in attendance at exhibitions must be fluent in German.
It is anticipated that the Contract will commence on 1st November 2022.
PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING FOR DETAILS OF THE REQUIREMENTS AND COMPETITION RULES

Deadline

The time limit for receipt of tenders was 2022-08-26. The procurement was published on 2022-07-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Harnisch creativ planning GmbH

Who?

• Tourism Ireland CLG

What?

Where?

• Deutschland
• Éire/Ireland

Procurement history

Date	Document
2022-07-15	Contract notice
2024-01-04	Contract award notice

Contract notice (2022-07-15)
Object
Scope of the procurement
Title: Fair and exhibition organisation services
Reference number: EX/DE/2022
Short description:

Tourism Ireland wishes to appoint a Supplier to provide a design, build and support service for quality exhibition stands in the German market, including a quality stand for ITB Berlin 2023. The winning bidder in this competitive Tender process will be awarded the contract based on a suitable, creative and flexible design for the Tourism Ireland stand for ITB Berlin 2023. Please refer to the Specification of Requirements at Schedule 1 of the Instructions document for further information. Please note that it is a requirement that the lead personnel in attendance at exhibitions must be fluent in German. It is anticipated that the Contract will commence on 1st November 2022. PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING FOR DETAILS OF THE REQUIREMENTS AND COMPETITION RULES

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Fair and exhibition organisation services 📦
Additional CPV: Exhibition stands 📦
Place of performance
NUTS region: Deutschland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland CLG
Postal address: 4th Floor - Bishop's Square, Redmond's Hill
Postal code: D02 TD99
Postal town: Dublin
Contact
Internet address: http://www.ireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219210&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219210&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-07-15 📅
Submission deadline: 2022-08-26 📅
Publication date: 2022-07-20 📅
Identifiers
Notice number: 2022/S 138-394995
Refers to notice: 2021/S 251-667057
OJ-S issue: 138
Additional information
2 nominated Tourism Ireland staff members

Object
Scope of the procurement
Short description:

Tourism Ireland wishes to appoint a Supplier to provide a design, build and support service for quality exhibition stands in the German market, including a quality stand for ITB Berlin 2023.

The winning bidder in this competitive Tender process will be awarded the contract based on a suitable, creative and flexible design for the Tourism Ireland stand for ITB Berlin 2023. Please refer to the Specification of Requirements at Schedule 1 of the Instructions document for further information.

Please note that it is a requirement that the lead personnel in attendance at exhibitions must be fluent in German.

It is anticipated that the Contract will commence on 1st November 2022.

PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING FOR DETAILS OF THE REQUIREMENTS AND COMPETITION RULES

Estimated total value: 320 000 EUR 💰
Estimated value excluding VAT: 320 000 EUR 💰
Duration: 36 months
Description of renewals:

The Contract Period will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for annually for up to four [4] years, again subject to budget, annual performance review and other factors, and up to a maximum term of seven [7] years in total.

Place of performance
Main site or place of performance: Tourism Ireland's German Market

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in the procurement documents available to download from www.etenders.gov.ie

Contract execution
Contract performance conditions:

As stated in the procurement documents available to download from www.etenders.gov.ie

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2022-08-26 📅
Tender opening time: 12:00
Place: Via the eTenders automatic postbox facility
Additional information: 2 nominated Tourism Ireland staff members
Award criteria
Quality criterion (name): Creativity & Functionality of the Proposed Stand Design for ITB 2023
Quality criterion (weighting): 15%
Quality criterion (name): Flexibility of Stand Design to Accommodate More OR Less Industry Partners
Project Management and Implementation including Technical Support
Quality criterion (weighting): 20%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement Team
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219210&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 212439277 (9.00-17.30 GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Procurement Opportunities www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this Notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response;

5) This is the sole Request for Tenders for these services using the OPEN

procedure;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers, whether or not a final contract is awarded;

7) Contract award will be subject to the approval of the Board of Tourism Ireland;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) Duration of the Contract: It is anticipated that the Contract will commence in November 2022 for a period of up to 3 years with an option, at the sole discretion of Tourism Ireland, to extend annually for up to a further 4 years.

10) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded at any time;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Respondents are advised to ensure that they return fully completed tender documentation in order to avoid the risk of elimination from the competition at the application/evaluation stage;

12) The contracting authority is subject to the provisions of the code of practice on Freedom of Information for North/South Implementation Bodies and Tourism Ireland, which is available on the contracting authority website;

13) To the extent that any personal data is processed in connection with the provision of the services or otherwise, the provisions set out in the contracting authority’s ICT and GDPR guidelines shall apply to such processing;

14) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland;

15) The contract will be subject to Irish law;

16) The contracting authority reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process;

17) Tourism Ireland is committed to the principles of sustainability in relation to the required services, as detailed in the RFT documentation available for downloading

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2022/S 138-394995 (2022-07-15)

Contract award notice (2024-01-04)
Object
Scope of the procurement
Short description:

Tourism Ireland carried out a competitive procedure to appoint a Supplier to provide a design, build and support service for quality exhibition stands in the German market, including a quality stand for ITB Berlin 2023. CONTRACT AWARDED / COMPETITION CLOSED

Total value of the procurement: 305 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2024-01-04 📅
Publication date: 2024-01-09 📅
Identifiers
Notice number: 2024/S 006-011492
Refers to notice: 2022/S 138-394995
OJ-S issue: 6
Additional information
CONTRACT AWARDED / COMPETITION CLOSED

Object
Scope of the procurement
Short description:

CONTRACT AWARDED / COMPETITION CLOSED

Award of contract
Date of contract conclusion: 2022-11-17 📅
Name: Harnisch creativ planning GmbH
National registration number: DE206101606
Postal address: Kirchhofstraße 90
Postal town: Wittenberg
Postal code: 06886
Country: Germany 🇩🇪
Total value of the procurement: 305 000 EUR 💰
Information about tenders
Number of tenders received: 2
Source: OJS 2024/S 006-011492 (2024-01-04)

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