Events Management System for TU Dublin

Technological University Dublin (TU Dublin)

TU Dublin is seeking tenders for the provision of the design and purchase of an East Quad Events Management, Room Booking and Communication system to support the Performing and Creative Arts Events. The requirement is for a highly flexible, real-time Events Management, Room Booking and Communication system that can support the specific requirements in the East Quad, Grangegorman, Dublin, as relates to the performing spaces/studios/exhibition spaces.
The system should support the unique requirements of the Arts schools and should also be able to support incoming commercial rentals for external Arts events. Currently the Faculty of Arts & Humanities includes a Conservatoire (Music & Drama), an Art & Design School and a School of Media whose events operations the successful system should be able to support.

Deadline

The time limit for receipt of tenders was 2023-01-24. The procurement was published on 2022-12-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Asimut software APS

Who?

• Technological University Dublin (TU Dublin)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-12-20	Contract notice
2023-08-21	Contract award notice

Contract notice (2022-12-20)
Object
Scope of the procurement
Title: Miscellaneous software package and computer systems
Reference number: NCTR22102
Short description:

TU Dublin is seeking tenders for the provision of the design and purchase of an East Quad Events Management, Room Booking and Communication system to support the Performing and Creative Arts Events. The requirement is for a highly flexible, real-time Events Management, Room Booking and Communication system that can support the specific requirements in the East Quad, Grangegorman, Dublin, as relates to the performing spaces/studios/exhibition spaces. The system should support the unique requirements of the Arts schools and should also be able to support incoming commercial rentals for external Arts events. Currently the Faculty of Arts & Humanities includes a Conservatoire (Music & Drama), an Art & Design School and a School of Media whose events operations the successful system should be able to support.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Miscellaneous software package and computer systems 📦
Additional CPV: Planning systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Technological University Dublin (TU Dublin)
Postal address: Park House Grangegorman
Postal code: 191 North Circular R
Postal town: Dublin 7
Contact
Internet address: https://tudublin.ie 🌏
E-mail: eimear.brennan@tudublin.ie 📧
Phone: +353 12208196 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231222&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231222&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-12-20 📅
Submission deadline: 2023-01-24 📅
Publication date: 2022-12-23 📅
Identifiers
Notice number: 2022/S 248-718728
OJ-S issue: 248

Object
Scope of the procurement
Short description:

The system should support the unique requirements of the Arts schools and should also be able to support incoming commercial rentals for external Arts events. Currently the Faculty of Arts & Humanities includes a Conservatoire (Music & Drama), an Art & Design School and a School of Media whose events operations the successful system should be able to support.

Estimated total value: 350 000 EUR 💰
Estimated value excluding VAT: 350 000 EUR 💰
Duration: 60 months
Description of renewals: option to extend by 12 months on up to 3 such occassions

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2023-01-24 📅
Tender opening time: 14:00

Contracting authority
Identity
National registration number: 3574697EH
Contact
Contact point: Eimear Brennan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/369 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231222&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal town: Innis Quay
Postal code: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2022/S 248-718728 (2022-12-20)

Contract award notice (2023-08-21)
Object
Scope of the procurement
Total value of the procurement: 350 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-08-21 📅
Publication date: 2023-08-25 📅
Identifiers
Notice number: 2023/S 163-513168
Refers to notice: 2022/S 248-718728
OJ-S issue: 163

Procedure
Award criteria
Quality criterion (name): Technical Capabilities
Quality criterion (weighting): 35%
Quality criterion (name): Data Protection
Quality criterion (weighting): 5%
Quality criterion (name): Support & Maintenance
Quality criterion (weighting): 10%
Quality criterion (name): implementation
Quality criterion (weighting): 20%
Cost criterion (name): Cost
Cost criterion (weighting): 30%

Award of contract
Date of contract conclusion: 2023-08-21 📅
Name: Asimut software APS
Postal town: Aarhus
Country: Denmark 🇩🇰
Total value of the procurement: 350 000 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2023/S 163-513168 (2023-08-21)

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