TU Dublin is seeking tenders for the provision of the design and purchase of an East Quad Events Management, Room Booking and Communication system to support the Performing and Creative Arts Events. The requirement is for a highly flexible, real-time Events Management, Room Booking and Communication system that can support the specific requirements in the East Quad, Grangegorman, Dublin, as relates to the performing spaces/studios/exhibition spaces.
The system should support the unique requirements of the Arts schools and should also be able to support incoming commercial rentals for external Arts events. Currently the Faculty of Arts & Humanities includes a Conservatoire (Music & Drama), an Art & Design School and a School of Media whose events operations the successful system should be able to support.
Deadline
The time limit for receipt of tenders was 2023-01-24.
The procurement was published on 2022-12-20.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Events Management System for TU Dublin
NCTR22102
Products/services: Miscellaneous software package and computer systems📦
Short description:
“TU Dublin is seeking tenders for the provision of the design and purchase of an East Quad Events Management, Room Booking and Communication system to...”
Short description
TU Dublin is seeking tenders for the provision of the design and purchase of an East Quad Events Management, Room Booking and Communication system to support the Performing and Creative Arts Events. The requirement is for a highly flexible, real-time Events Management, Room Booking and Communication system that can support the specific requirements in the East Quad, Grangegorman, Dublin, as relates to the performing spaces/studios/exhibition spaces.
The system should support the unique requirements of the Arts schools and should also be able to support incoming commercial rentals for external Arts events. Currently the Faculty of Arts & Humanities includes a Conservatoire (Music & Drama), an Art & Design School and a School of Media whose events operations the successful system should be able to support.
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Estimated value excluding VAT: EUR 350 000 💰
TU Dublin is seeking tenders for the provision of the design and purchase of an East Quad Events Management, Room Booking and Communication system to support the Performing and Creative Arts Events. The requirement is for a highly flexible, real-time Events Management, Room Booking and Communication system that can support the specific requirements in the East Quad, Grangegorman, Dublin, as relates to the performing spaces/studios/exhibition spaces.
The system should support the unique requirements of the Arts schools and should also be able to support incoming commercial rentals for external Arts events. Currently the Faculty of Arts & Humanities includes a Conservatoire (Music & Drama), an Art & Design School and a School of Media whose events operations the successful system should be able to support.
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Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 350 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 60
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: option to extend by 12 months on up to 3 such occassions
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-01-24
14:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Conditions for opening of tenders: 2023-01-24
14:00 📅
Complementary information Review body
Name: The High Court
Postal town: Innis Quay
Postal code: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2022/S 248-718728 (2022-12-20)
Contract award notice (2023-08-21) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 350 000 💰
Award criteria
Quality criterion (name): Technical Capabilities
Quality criterion (weighting): 35%
Quality criterion (name): Data Protection
Quality criterion (weighting): 5%
Quality criterion (name): Support & Maintenance
Quality criterion (weighting): 10%
Quality criterion (name): implementation
Quality criterion (weighting): 20%
Cost criterion (name): Cost
Cost criterion (weighting): 30%
Procedure Administrative information
Previous publication concerning this procedure: 2022/S 248-718728
Award of contract
1️⃣
Contract Number: 1
Title: Events Management System for TU Dublin
Date of conclusion of the contract: 2023-08-21 📅
Information about tenders
Number of tenders received: 1
Name and address of the contractor
Name: Asimut software APS
Postal town: Aarhus
Country: Denmark 🇩🇰
Region: Danmark 🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 350 000 💰
Source: OJS 2023/S 163-513168 (2023-08-21)