Digitalisation of Acetate Disc Audio Recordings

University College Dublin ( UCD )

The National Folklore Collection UCD holds a collection of approximately 1,750 acetate disc audio recordings made by the Irish Folklore Commission (1935-1970) in the period 1947-1955. The collection comprises 586 (1,172 sides) 16-inch discs, 70% of which were recorded at 78rpm (30% at 331/3rpm), and 1,167 (2,334 sides) 10/12-inch discs recorded at 331/3rpm. When the Commission was wound up in 1970, its collection of archive materials, including audio recordings, were transferred to the care of UCD, who hold copyright of these recordings. The collection as a whole amounts to more than 700 hours of speech, song and music. The collection is extremely well documented and the quality of the discs is generally excellent, although a small percentage display signs of laquer degradation. The discs are to be sampled to the highest digital audio standards and preserved as uncompressed audio files.

Deadline

The time limit for receipt of tenders was 2022-06-10. The procurement was published on 2022-05-06.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-05-06 Contract notice
2023-01-25 Contract award notice
Contract notice (2022-05-06)
Object
Scope of the procurement
Title: Data conversion services
Reference number: UCDOPP5225
Short description:
“The National Folklore Collection UCD holds a collection of approximately 1,750 acetate disc audio recordings made by the Irish Folklore Commission...”    Show more
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Data conversion services 📦
Additional CPV: Media storage and reader devices 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: University College Dublin ( UCD )
Postal address: Procurement Office, UCD Agriculture & Food Science Building
Postal code: Belfield
Postal town: Dublin 4
Contact
Internet address: http://www.ucd.ie/ 🌏
E-mail: turlough.kieran1@ucd.ie 📧
Phone: +353 7167618 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213236&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213236&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-05-06 📅
Submission deadline: 2022-06-10 📅
Publication date: 2022-05-11 📅
Identifiers
Notice number: 2022/S 091-250898
OJ-S issue: 91
Additional information

“Please refer to the ITT documents”

Object
Scope of the procurement
Estimated total value: 70 000 EUR 💰
Short description:
“The National Folklore Collection UCD holds a collection of approximately 1,750 acetate disc audio recordings made by the Irish Folklore Commission...”    Show more
Estimated value excluding VAT: 70 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance:
“Dublin”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“Please refer to the ITT documents”
Contract execution
Contract performance conditions:
“Please refer to the ITT documents”

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2022-12-30 📅
Tender opening date: 2022-06-10 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: IE6517386K
Contact
Contact point: Turlough Kieran
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1222 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=213236&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Courts Service
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2022/S 091-250898 (2022-05-06)
Contract award notice (2023-01-25)
Object
Scope of the procurement
Total value of the procurement: 70 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-01-25 📅
Publication date: 2023-01-30 📅
Identifiers
Notice number: 2023/S 021-058042
Refers to notice: 2022/S 091-250898
OJ-S issue: 21

Procedure
Award criteria
Quality criterion (name): Processing & Quality Controls
Quality criterion (weighting): 25
Quality criterion (name): Logistics & Physical Integrity of Originals
Quality criterion (weighting): 15
Quality criterion (name): Documentation of Digital Files
Quality criterion (weighting): 10
Quality criterion (name): Overall Project Proposal & Methodology
Price (weighting): 40

Award of contract
Date of contract conclusion: 2022-07-25 📅
Name: Siransound Digital UK Ltd
Postal address: Somerford Road
Postal town: Cirencester
Postal code: GL7 ITW
Country: United Kingdom 🇬🇧
Gloucestershire, Wiltshire and Bristol/Bath area 🏙️
Total value of the procurement: 42 862 EUR 💰
Information about tenders
Number of tenders received: 5
Source: OJS 2023/S 021-058042 (2023-01-25)
New procurements in related categories 🆕
Related searches 🔍
Region:
Éire/Ireland Ireland Eastern and Midland Dublin
Products/services:
Office and computing machinery, equipment... Computer equipment and supplies Computer-related equipment Media storage and reader devices Postal and telecommunications services Telecommunications services Telecommunication services except... Television and radio broadcast... Radio broadcast transmission services IT services: consulting, software...