The National Folklore Collection UCD holds a collection of approximately 1,750 acetate disc audio recordings made by the Irish Folklore Commission (1935-1970) in the period 1947-1955. The collection comprises 586 (1,172 sides) 16-inch discs, 70% of which were recorded at 78rpm (30% at 331/3rpm), and 1,167 (2,334 sides) 10/12-inch discs recorded at 331/3rpm. When the Commission was wound up in 1970, its collection of archive materials, including audio recordings, were transferred to the care of UCD, who hold copyright of these recordings. The collection as a whole amounts to more than 700 hours of speech, song and music. The collection is extremely well documented and the quality of the discs is generally excellent, although a small percentage display signs of laquer degradation. The discs are to be sampled to the highest digital audio standards and preserved as uncompressed audio files.
Deadline
The time limit for receipt of tenders was 2022-06-10.
The procurement was published on 2022-05-06.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Digitalisation of Acetate Disc Audio Recordings
UCDOPP5225
Products/services: Data conversion services📦
Short description:
“The National Folklore Collection UCD holds a collection of approximately 1,750 acetate disc audio recordings made by the Irish Folklore Commission...”
Short description
The National Folklore Collection UCD holds a collection of approximately 1,750 acetate disc audio recordings made by the Irish Folklore Commission (1935-1970) in the period 1947-1955. The collection comprises 586 (1,172 sides) 16-inch discs, 70% of which were recorded at 78rpm (30% at 331/3rpm), and 1,167 (2,334 sides) 10/12-inch discs recorded at 331/3rpm. When the Commission was wound up in 1970, its collection of archive materials, including audio recordings, were transferred to the care of UCD, who hold copyright of these recordings. The collection as a whole amounts to more than 700 hours of speech, song and music. The collection is extremely well documented and the quality of the discs is generally excellent, although a small percentage display signs of laquer degradation. The discs are to be sampled to the highest digital audio standards and preserved as uncompressed audio files.
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Estimated value excluding VAT: EUR 70 000 💰
The National Folklore Collection UCD holds a collection of approximately 1,750 acetate disc audio recordings made by the Irish Folklore Commission (1935-1970) in the period 1947-1955. The collection comprises 586 (1,172 sides) 16-inch discs, 70% of which were recorded at 78rpm (30% at 331/3rpm), and 1,167 (2,334 sides) 10/12-inch discs recorded at 331/3rpm. When the Commission was wound up in 1970, its collection of archive materials, including audio recordings, were transferred to the care of UCD, who hold copyright of these recordings. The collection as a whole amounts to more than 700 hours of speech, song and music. The recordings were made in a variety of field settings throughout Ireland and in the Commission’s offices in St. Stephen’s Green, Dublin. The collection is extremely well documented and the quality of the discs is generally excellent, although a small percentage display signs of laquer degradation. The discs are to be sampled to the highest digital audio standards and preserved as uncompressed audio files.
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Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 70 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Please refer to the ITT documents
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Please refer to the ITT documents
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-06-10
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender must be valid until: 2022-12-30 📅
Conditions for opening of tenders: 2022-06-10
12:00 📅
Complementary information Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
Please refer to the ITT documents
Review body
Name: Courts Service
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2022/S 091-250898 (2022-05-06)
Contract award notice (2023-01-25) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 70 000 💰
Award criteria
Quality criterion (name): Processing & Quality Controls
Quality criterion (weighting): 25
Quality criterion (name): Logistics & Physical Integrity of Originals
Quality criterion (weighting): 15
Quality criterion (name): Documentation of Digital Files
Quality criterion (weighting): 10
Quality criterion (name): Overall Project Proposal & Methodology
Price (weighting): 40
Procedure Administrative information
Previous publication concerning this procedure: 2022/S 091-250898
Award of contract
1️⃣
Contract Number: 1
Title: Digitalisation of Acetate Disc Audio Recordings
Date of conclusion of the contract: 2022-07-25 📅
Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
Name and address of the contractor
Name: Siransound Digital UK Ltd
Postal address: Somerford Road
Postal town: Cirencester
Postal code: GL7 ITW
Country: United Kingdom 🇬🇧
Region: Gloucestershire, Wiltshire and Bristol/Bath area 🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 42 862 💰
Source: OJS 2023/S 021-058042 (2023-01-25)