The provision of a Publications Dispatch Service

Department of Social Protection

The provision of a publications dispatch service, primarily related to but not limited to customer application forms and information leaflets, of the Contracting Authority. This requires the acceptance and fulfilment of telephone or email requests for Department forms, leaflets and other publications, through the Contracting Authority's existing customer contact channels (which will be made available to the winning tenderer for their use for the duration of the contract). Please note the Department is relying on European Union (Award of Public Authority Contracts) Regulations 2016 in reserving this contract for participants in sheltered workshops and sheltered employment programmes.

Deadline

The time limit for receipt of tenders was 2021-11-19. The procurement was published on 2021-10-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-10-13 Contract notice
2022-04-19 Contract award notice
Contract notice (2021-10-13)
Object
Scope of the procurement
Title: Printing and distribution services
Short description:
The provision of a publications dispatch service, primarily related to but not limited to customer application forms and information leaflets, of the Contracting Authority. This requires the acceptance and fulfilment of telephone or email requests for Department forms, leaflets and other publications, through the Contracting Authority's existing customer contact channels (which will be made available to the winning tenderer for their use for the duration of the contract). Please note the Department is relying on European Union (Award of Public Authority Contracts) Regulations 2016 in reserving this contract for participants in sheltered workshops and sheltered employment programmes.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Printing and distribution services 📦
Additional CPV: Printed books, brochures and leaflets 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Social Protection
Postal address: College Road
Postal code: Ie
Postal town: Sligo
Contact
Internet address: https://www.gov.ie/en/organisation/department-of-employment-affairs-and-social-protection/ 🌏
E-mail: alex.byrne@welfare.ie 📧
Phone: +353 719148367 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=199804&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=199804&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-10-13 📅
Submission deadline: 2021-11-19 📅
Publication date: 2021-10-18 📅
Identifiers
Notice number: 2021/S 202-527753
OJ-S issue: 202

Object
Scope of the procurement
Estimated total value: 200 000 EUR 💰
Short description:
The provision of a publications dispatch service, primarily related to but not limited to customer application forms and information leaflets, of the Contracting Authority.
This requires the acceptance and fulfilment of telephone or email requests for Department forms, leaflets and other publications, through the Contracting Authority's existing customer contact channels (which will be made available to the winning tenderer for their use for the duration of the contract).
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The requirement of this contract can be outlined as;
• the storage and inventory management of customer application forms, leaflets and other publications;
• the timely and efficient distribution of up to 50 forms, leaflets and other publications per order;
• the direct notification to customers when requests for forms, leaflets and other publications cannot be fulfilled and
• the provision of weekly and monthly management information reports to the Contracting Authority in relation to the volume and nature of forms, leaflet and publication requests and the corresponding level of forms, leaflets and publications dispatched.
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Please note the Department is relying on European Union (Award of Public Authority Contracts) Regulations 2016 in reserving this contract for participants in sheltered workshops and sheltered employment programmes.
Estimated value excluding VAT: 200 000 EUR 💰
Duration: 12 months
Description of renewals:
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 1 Year with a maximum of 1 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 24 months
Tender opening date: 2021-11-19 📅
Tender opening time: 17:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Alex Byrne
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=199804&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Source: OJS 2021/S 202-527753 (2021-10-13)
Contract award notice (2022-04-19)
Object
Scope of the procurement
Total value of the procurement: 200 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-04-19 📅
Publication date: 2022-04-22 📅
Identifiers
Notice number: 2022/S 079-213350
Refers to notice: 2021/S 202-527753
OJ-S issue: 79
Additional information
Estimated value is best estimate at time of tender and may be subject to change.

Object
Scope of the procurement
Estimated value is best estimate at time of tender and may be subject to change.

Procedure
Award criteria
Quality criterion (name): Quality, comprehensiveness and suitability of the proposed approach to delivering the service requirements
Quality criterion (weighting): 40 %
Price (weighting): 60 %

Award of contract
Date of contract conclusion: 2022-01-01 📅
Name: Rehab Enterprises
National registration number: 8216680A
Postal address: 10D Beckett Way, Parkwest Business Park
Postal town: Dublin 12
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 14528119 📞
E-mail: gerard.broderick@rehabenterprises.ie 📧
Internet address: http://www.rehab.ie 🌏
Total value of the procurement: 200 000 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2022/S 079-213350 (2022-04-19)
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