IÉ consume in excess of 30 different filter types as part of its planned preventative maintenance activities. These filters are oil, water, air and fuel types and are used predominantly in engine or compressor applications. IÉ are seeking to procure the services of a specialist distributor of engine and compressor filters who will ensure that all maintenance locations are supplied with the required filter types to meet the demands of the planned preventative (running) maintenance activities.
The filters required will be approved by the respective equipment manufacturers (i.e. MAN, Cummins, EMD) for use in rail applications, and IÉ are seeking a sole supplier to fulfil all of IÉ’s filtration requirements over the term of the agreement. A full listing of IÉ’s current filters can be found in the attached document ‘IÉ_Filters_Listing_August_2021’.
Deadline
The time limit for receipt of tenders was 2021-09-10.
The procurement was published on 2021-08-04.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Supply of Rolling Stock Engine Filters (OIl, Fuel, Water and Air)
7617
Products/services: Oil, petrol and air-intake filters📦
Short description:
“IÉ consume in excess of 30 different filter types as part of its planned preventative maintenance activities. These filters are oil, water, air and fuel...”
Short description
IÉ consume in excess of 30 different filter types as part of its planned preventative maintenance activities. These filters are oil, water, air and fuel types and are used predominantly in engine or compressor applications. IÉ are seeking to procure the services of a specialist distributor of engine and compressor filters who will ensure that all maintenance locations are supplied with the required filter types to meet the demands of the planned preventative (running) maintenance activities.
The filters required will be approved by the respective equipment manufacturers (i.e. MAN, Cummins, EMD) for use in rail applications, and IÉ are seeking a sole supplier to fulfil all of IÉ’s filtration requirements over the term of the agreement. A full listing of IÉ’s current filters can be found in the attached document ‘IÉ_Filters_Listing_August_2021’.
Show more
Estimated value excluding VAT: EUR 500 000 💰
1️⃣
Additional products/services: Air filters📦
Additional products/services: Oil filters📦
Additional products/services: Petrol filters📦
Additional products/services: Air-intake filters📦
Place of performance: Éire/Ireland🏙️
Description of the procurement:
“IÉ consume in excess of 30 different filter types as part of its planned preventative maintenance activities. These filters are oil, water, air and fuel...”
Description of the procurement
IÉ consume in excess of 30 different filter types as part of its planned preventative maintenance activities. These filters are oil, water, air and fuel types and are used predominantly in engine or compressor applications. IÉ are seeking to procure the services of a specialist distributor of engine and compressor filters who will ensure that all maintenance locations are supplied with the required filter types to meet the demands of the planned preventative (running) maintenance activities.
The filters required will be approved by the respective equipment manufacturers (i.e. MAN, Cummins, EMD) for use in rail applications, and IÉ are seeking a sole supplier to fulfil all of IÉ’s filtration requirements over the term of the agreement. A full listing of IÉ’s current filters can be found in the attached document ‘IÉ_Filters_Listing_August_2021’. IÉ may not be in a position to consider alternative makes/models of filters on the basis that (a) the required testing and engineering change process for any alternative product would oblige Iarnród Éireann to acquire equipment having technical characteristics different from those of existing equipment, resulting in disproportionate costs given the relatively low expenditure on each filter type; and (b) the current warranty provided under IÉ’s engine maintenance contractor may be invalidated.
A key deliverable under the proposed agreement will be for the successful tenderer to provide, or have access to, technical support from the filter OEM to assist IÉ introduce product improvements, or participate in investigations, over the life of the agreement, should they be required.
IÉ anticipate expenditure exceeding €100,000 per annum across the full filtration requirements.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 500 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“This is a recurring tender requirement.
If the 1 year extension option is not utilised, the requirement will be re-advertised in August 2025.
If the 1 year...”
Description of renewals
This is a recurring tender requirement.
If the 1 year extension option is not utilised, the requirement will be re-advertised in August 2025.
If the 1 year extension option is utilised, the requirement will be re-advertised in August 2026.
Show more Information about variants
Variants will be accepted ✅ Information about options
Options ✅
Description of options:
“Option to extend the agreement by 1 additional year.
There will also be the possibility that additional filters may be added to the final agreement over its term.”
Description of options
Option to extend the agreement by 1 additional year.
There will also be the possibility that additional filters may be added to the final agreement over its term.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“For full details, please download a copy of the attached Pre-Qualification Questionnaire.” Economic and financial standing
List and brief description of selection criteria:
“The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire...”
List and brief description of selection criteria
The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
Show more Technical and professional ability
List and brief description of selection criteria:
“The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a...”
List and brief description of selection criteria
The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.
Show more Conditions for participation
Deposits and guarantees required: Not Applicable
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not Applicable
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become...”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
Show more Conditions related to the contract
Contract performance conditions:
“For full details, please download a copy of the attached Pre-Qualification Questionnaire.”
Procedure Type of procedure
Negotiated procedure with prior call for competition
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-09-10
12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2021-11-01 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published:
“48 Months (If extension option is not utilised); 60 Months (If extension option is utilised)” Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511📞
E-mail: highcourtcentraloffice@courts.ie📧
Fax: +353 18886125 📠
URL: http://www.courts.ie🌏 Service from which information about the review procedure may be obtained
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511📞
E-mail: highcourtcentraloffice@courts.ie📧
Fax: +353 18886125 📠
URL: http://www.courts.ie🌏
Source: OJS 2021/S 152-405590 (2021-08-04)
Contract award notice (2022-03-08) Contracting authority Information about joint procurement
The contract is awarded by a central purchasing body
Procedure Administrative information
Previous publication concerning this procedure: 2021/S 152-405590
Award of contract
1️⃣
Contract Number: 1
Title: Supply of Rolling Stock Engine Filters (OIl, Fuel, Water and Air)
Date of conclusion of the contract: 2022-03-07 📅
Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: FIltration Control Ltd
National registration number: 536691910
Postal address: Units b/C 8 Sketty close
Postal town: Northampton
Postal code: Northamptonshire
Country: United Kingdom 🇬🇧
Phone: +44 01604707750📞
E-mail: james@filtrationcontrol.com📧
Region: United Kingdom 🏙️
URL: www.filtrationcontrol.com🌏
The contractor is an SME ✅
Source: OJS 2022/S 050-131129 (2022-03-08)