Single-Party Framework Agreement for Public Relations and Public Affairs and Related Services

Design & Crafts Council Ireland

Design & Crafts Council Ireland (DCCI) is seeking proposals from prospective agency partners to support it in:
Public Relations (PR) and Public Affairs (PA) and related services - proactive and reactive PR and PA support to ensure awareness and promotion of the Irish craft and design sector and its value to all stakeholders; promotion and protection of DCCI agency, and brand; and to assist in the advocacy and promotion of Irish designers and makers through DCCI programmes and campaigns. Public Affairs plays a huge role in terms of securing support from our governing department DETE at corporate and programme level.

Deadline

The time limit for receipt of tenders was 2022-01-17. The procurement was published on 2021-12-16.

Who? What? Where?
Procurement history
Date Document
2021-12-16 Contract notice
Contract notice (2021-12-16)
Object
Scope of the procurement
Title: Public relations services
Short description:
Design & Crafts Council Ireland (DCCI) is seeking proposals from prospective agency partners to support it in: Public Relations (PR) and Public Affairs (PA) and related services - proactive and reactive PR and PA support to ensure awareness and promotion of the Irish craft and design sector and its value to all stakeholders; promotion and protection of DCCI agency, and brand; and to assist in the advocacy and promotion of Irish designers and makers through DCCI programmes and campaigns. Public Affairs plays a huge role in terms of securing support from our governing department DETE at corporate and programme level.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Public relations services 📦
Additional CPV: Public relations management services 📦
Place of performance
NUTS region: Midland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Design & Crafts Council Ireland
Postal address: Castle Yard
Postal town: Kilkenny
Contact
Internet address: http://www.dcci.ie 🌏
E-mail: mary@dccoi.ie 📧
Phone: +353 567761804 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=204141&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=204141&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-12-16 📅
Submission deadline: 2022-01-17 📅
Publication date: 2021-12-21 📅
Identifiers
Notice number: 2021/S 247-653637
OJ-S issue: 247
Additional information
In the presence of authorised officials of the Design Council

Object
Scope of the procurement
Short description:
Design & Crafts Council Ireland (DCCI) is seeking proposals from prospective agency partners to support it in:
Public Relations (PR) and Public Affairs (PA) and related services - proactive and reactive PR and PA support to ensure awareness and promotion of the Irish craft and design sector and its value to all stakeholders; promotion and protection of DCCI agency, and brand; and to assist in the advocacy and promotion of Irish designers and makers through DCCI programmes and campaigns. Public Affairs plays a huge role in terms of securing support from our governing department DETE at corporate and programme level.
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Estimated total value: 600 000 EUR 💰
Short description:
Public Relations (PR) and Public Affairs (PA) and Related Services - proactive and reactive PR and PA support to ensure awareness and promotion of the Irish craft and design sector and its value to all stakeholders; promotion and protection of DCCI agency, and brand; and to assist in the advocacy and promotion of Irish designers and makers through DCCI programmes and campaigns. Public affairs plays a huge role in terms of securing support from our governing department DETE at corporate and programme level. Service provision should include:
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o PR, PA and integrated campaign strategy as befits the needs of the projects and agency
o Event creation and management
o Planning and execution of media press releases and photocalls
o Content writing across multiple formats and briefs – press releases to speaking notes to speeches and reports.
o Active media, influencer and relevant thought leader networks and relationships
o Social media strategy and optimisation including Instagram, Twitter, Facebook, LinkedIn, YouTube, TikTok.
o Crisis management
o Superior knowledge and experience in public affairs monitoring and engagement
o Government protocol and implementation of same to support activity
o Media Training
o Digital media and advertising strategy, buying and management
Estimated value excluding VAT: 600 000 EUR 💰
Duration: 60 months
Place of performance
Main site or place of performance: Kilkenny, Ireland

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per Tender Documents available to download from www.etenders.gov.ie using system ID 204758
Contract execution
Contract performance conditions: As per Tender Documents

Procedure
Legal basis: 32014L0024
Justification for the framework agreement:
Please note the Framework is being established for five years to align with the latest strategic plan for the Design & Crafts Council Ireland
Justification for framework agreement duration over four years:
Please note the Framework is being established for five years to align with the latest strategic plan for the Design & Crafts Council Ireland
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 24 months
Tender opening date: 2022-01-17 📅
Tender opening time: 12:00
Place: Via eTenders
Additional information: In the presence of authorised officials of the Design Council

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Mary Blanchfield
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/248 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=204141&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: Upon expiry of this Framework
1) Interested parties must register their interest on the eTenders web site www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not
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relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to
the competition.
3) Suppliers should note the following when making their submission:
There is a maximum upload limit of 2GB per file; Documents larger than this should be divided into smaller files prior to upload; In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline. Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
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If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone:
353(0)21 2439277 (09:00am – 17:30pm GMT) 5.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
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5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework
agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be
regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the
words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: https://www.courts.ie 🌏
Information about review deadlines: As per SI130
Source: OJS 2021/S 247-653637 (2021-12-16)
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