RFT for the provision of Digital Audio Recording Solution and Related Services for the Houses of the Oireachtas Service

Houses of the Oireachtas Service

The Houses of the Oireachtas (Irish Parliament) Commission Service (‘the Commission’, also ‘the Contracting Authority’) is initiating a Tender process for the provision of a Digital Audio Recording Solution and Related Services for the Dáil (Lower House), Seanad (Senate, or Upper House) and Committee Rooms of the Houses of the Oireachtas (together “the Chambers” and “the Committee Rooms”). The Chambers and Committee Rooms are based at Leinster House, Kildare Street, Dublin 2.
The solution and related services will include provision of the following:
• Recording and audio distribution and retrieval in real-time for the production of the Official Report of all Parliamentary Proceedings;
• a digital logging system;
• a digital rostering system which allows the recorded audio sound files to be assigned to staff in the Debates Office;
• audio archiving and retrieval.

Deadline

The time limit for receipt of tenders was 2021-12-03. The procurement was published on 2021-11-02.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-11-02 Contract notice
2022-10-10 Contract award notice
Contract notice (2021-11-02)
Object
Scope of the procurement
Title: Sound technician
Reference number: 2021/1022
Short description:
The Houses of the Oireachtas (Irish Parliament) Commission Service (‘the Commission’, also ‘the Contracting Authority’) is initiating a Tender process for the provision of a Digital Audio Recording Solution and Related Services for the Dáil (Lower House), Seanad (Senate, or Upper House) and Committee Rooms of the Houses of the Oireachtas (together “the Chambers” and “the Committee Rooms”). The Chambers and Committee Rooms are based at Leinster House, Kildare Street, Dublin 2. The solution and related services will include provision of the following: • Recording and audio distribution and retrieval in real-time for the production of the Official Report of all Parliamentary Proceedings; • a digital logging system; • a digital rostering system which allows the recorded audio sound files to be assigned to staff in the Debates Office; • audio archiving and retrieval.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Sound technician 📦
Additional CPV: Television and radio receivers, and sound or video recording or reproducing apparatus 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Houses of the Oireachtas Service
Postal address: Leinster House
Postal code: Kildare Street
Postal town: Dublin 2
Contact
Internet address: http://www.oireachtas.ie 🌏
E-mail: david.gorman@oireachtas.ie 📧
Phone: +353 16183433 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=201194&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=201194&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-11-02 📅
Submission deadline: 2021-12-03 📅
Publication date: 2021-11-05 📅
Identifiers
Notice number: 2021/S 215-565975
OJ-S issue: 215

Object
Scope of the procurement
Short description:
The Houses of the Oireachtas (Irish Parliament) Commission Service (‘the Commission’, also ‘the Contracting Authority’) is initiating a Tender process for the provision of a Digital Audio Recording Solution and Related Services for the Dáil (Lower House), Seanad (Senate, or Upper House) and Committee Rooms of the Houses of the Oireachtas (together “the Chambers” and “the Committee Rooms”). The Chambers and Committee Rooms are based at Leinster House, Kildare Street, Dublin 2.
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The solution and related services will include provision of the following:
• Recording and audio distribution and retrieval in real-time for the production of the Official Report of all Parliamentary Proceedings;
• a digital logging system;
• a digital rostering system which allows the recorded audio sound files to be assigned to staff in the Debates Office;
• audio archiving and retrieval.
Estimated total value: 4 000 000 EUR 💰
Short description:
Provision will include supply of application software, database and necessary workflow processes. Tenderers must propose their own Audio application, database and workflow components.
The Debates Office produces the Official Report of proceedings of the Dáil, Seanad and Committees. The Official Report is produced in real time using the recorded digital audio sound files. The importance of these services cannot be overstated. The Official Report is the historical record of the Oireachtas debates and is a legal document which may be relied on, for example, in cases of dispute and tribunals of inquiry. Tenderers must demonstrate and guarantee that they can fulfil the requirements set out in this document to ensure reliability and continuity of supply of service.
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Estimated value excluding VAT: 4 000 000 EUR 💰
Duration: 48 months

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2021-12-03 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Parliament
Contact
Contact point: David Gorman
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1166 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=201194&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: The Courts Service, 6th Floor, 15/24 Phoenix Street North, Smithfield, Dublin 7.
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 16395600 📞
Internet address: www.courts.ie 🌏
Source: OJS 2021/S 215-565975 (2021-11-02)
Contract award notice (2022-10-10)
Object
Scope of the procurement
Total value of the procurement: 4 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-10-10 📅
Publication date: 2022-10-14 📅
Identifiers
Notice number: 2022/S 199-565834
Refers to notice: 2021/S 215-565975
OJ-S issue: 199

Procedure
Award criteria
Quality criterion (name): Digital Audio Recording and Distribution of Soundfiles
Quality criterion (weighting): 20%
Quality criterion (name): Operation and Maintenance
Quality criterion (weighting): 30%
Quality criterion (name): Support and Management
Quality criterion (weighting): 15%
Quality criterion (name): Service development
Quality criterion (weighting): 5%
Cost criterion (name): Cost
Cost criterion (weighting): 30%

Award of contract
Date of contract conclusion: 2022-01-01 📅
Name: Digitake Technical Services
National registration number: 6328841F
Postal address: 42 Westbrook Road
Postal town: Dublin 14
Postal code: Dundrum
Country: Ireland 🇮🇪
Phone: +353 014542877 📞
E-mail: wbryans@digitake.ie 📧
Total value of the procurement: 4 000 000 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2022/S 199-565834 (2022-10-10)
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