The Houses of the Oireachtas (Irish Parliament) Commission Service (‘the Commission’, also ‘the Contracting Authority’) is initiating a Tender process for the provision of a Digital Audio Recording Solution and Related Services for the Dáil (Lower House), Seanad (Senate, or Upper House) and Committee Rooms of the Houses of the Oireachtas (together “the Chambers” and “the Committee Rooms”). The Chambers and Committee Rooms are based at Leinster House, Kildare Street, Dublin 2.
The solution and related services will include provision of the following:
• Recording and audio distribution and retrieval in real-time for the production of the Official Report of all Parliamentary Proceedings;
• a digital logging system;
• a digital rostering system which allows the recorded audio sound files to be assigned to staff in the Debates Office;
• audio archiving and retrieval.
Deadline
The time limit for receipt of tenders was 2021-12-03.
The procurement was published on 2021-11-02.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“RFT for the provision of Digital Audio Recording Solution and Related Services for the Houses of the Oireachtas Service
2021/1022”
Products/services: Sound technician📦
Short description:
“The Houses of the Oireachtas (Irish Parliament) Commission Service (‘the Commission’, also ‘the Contracting Authority’) is initiating a Tender process for...”
Short description
The Houses of the Oireachtas (Irish Parliament) Commission Service (‘the Commission’, also ‘the Contracting Authority’) is initiating a Tender process for the provision of a Digital Audio Recording Solution and Related Services for the Dáil (Lower House), Seanad (Senate, or Upper House) and Committee Rooms of the Houses of the Oireachtas (together “the Chambers” and “the Committee Rooms”). The Chambers and Committee Rooms are based at Leinster House, Kildare Street, Dublin 2.
The solution and related services will include provision of the following:
• Recording and audio distribution and retrieval in real-time for the production of the Official Report of all Parliamentary Proceedings;
• a digital logging system;
• a digital rostering system which allows the recorded audio sound files to be assigned to staff in the Debates Office;
• audio archiving and retrieval.
Show more
Estimated value excluding VAT: EUR 4 000 000 💰
The Houses of the Oireachtas (Irish Parliament) Commission Service (‘the Commission’, also ‘the Contracting Authority’) is initiating a Tender process for the provision of a Digital Audio Recording Solution and Related Services for the Dáil (Lower House), Seanad (Senate, or Upper House) and Committee Rooms of the Houses of the Oireachtas (together “the Chambers” and “the Committee Rooms”). The Chambers and Committee Rooms are based at Leinster House, Kildare Street, Dublin 2.
The solution and related services will include provision of the following:
• Recording and audio distribution and retrieval in real-time for the production of the Official Report of all Parliamentary Proceedings;
• a digital logging system;
• a digital rostering system which allows the recorded audio sound files to be assigned to staff in the Debates Office;
• audio archiving and retrieval.
Provision will include supply of application software, database and necessary workflow processes. Tenderers must propose their own Audio application, database and workflow components.
The Debates Office produces the Official Report of proceedings of the Dáil, Seanad and Committees. The Official Report is produced in real time using the recorded digital audio sound files. The importance of these services cannot be overstated. The Official Report is the historical record of the Oireachtas debates and is a legal document which may be relied on, for example, in cases of dispute and tribunals of inquiry. Tenderers must demonstrate and guarantee that they can fulfil the requirements set out in this document to ensure reliability and continuity of supply of service.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 4 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-12-03
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2021-12-03
12:00 📅
Complementary information Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Review body
Name: The High Court
Postal address:
“The Courts Service, 6th Floor, 15/24 Phoenix Street North, Smithfield, Dublin 7.”
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 16395600📞
URL: www.courts.ie🌏
Source: OJS 2021/S 215-565975 (2021-11-02)
Contract award notice (2022-10-10) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 4 000 000 💰
Award criteria
Quality criterion (name): Digital Audio Recording and Distribution of Soundfiles
Quality criterion (weighting): 20%
Quality criterion (name): Operation and Maintenance
Quality criterion (weighting): 30%
Quality criterion (name): Support and Management
Quality criterion (weighting): 15%
Quality criterion (name): Service development
Quality criterion (weighting): 5%
Cost criterion (name): Cost
Cost criterion (weighting): 30%
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2021/S 215-565975
Award of contract
1️⃣
Contract Number: 1
Title:
“RFT for the provision of Digital Audio Recording Solution and Related Services for the Houses of the Oireachtas Service”
Date of conclusion of the contract: 2022-01-01 📅
Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
Name and address of the contractor
Name: Digitake Technical Services
National registration number: 6328841F
Postal address: 42 Westbrook Road
Postal town: Dublin 14
Postal code: Dundrum
Country: Ireland 🇮🇪
Phone: +353 014542877📞
E-mail: wbryans@digitake.ie📧
Region: Éire/Ireland🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 000 000 💰
Total value of the contract/lot: EUR 4 000 000 💰
Source: OJS 2022/S 199-565834 (2022-10-10)