Museum Exhibition Services for the 20th Century History of Ireland Galleries at Collins Barracks in Two Lots

National Museum of Ireland

Museum Exhibition Services for the 20th Century History of Ireland Galleries at Collins Barracks in two lots:
Lot 1: Exhibition Project Management Services;
Lot 2: Exhibition Design and Interpretative Planning.

Deadline

The time limit for receipt of tenders was 2021-07-08. The procurement was published on 2021-06-07.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Drinkall Dean Ltd.
• Vincent O Shea

Who?

• National Museum of Ireland

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-06-07	Contract notice
2021-12-08	Contract award notice

Contract notice (2021-06-07)
Object
Scope of the procurement
Title: Museum-exhibition services
Short description:

Museum Exhibition Services for the 20th Century History of Ireland Galleries at Collins Barracks in two lots: Lot 1: Exhibition Project Management Services; Lot 2: Exhibition Design and Interpretative Planning.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Museum-exhibition services 📦
Additional CPV: Fair and exhibition organisation services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Museum of Ireland
Postal address: Collins Barracks
Postal code: Benburb Street
Postal town: Dublin 7
Contact
Internet address: https://www.museum.ie/ 🌏
E-mail: museum@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=190274&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=190274&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-06-07 📅
Submission deadline: 2021-07-08 📅
Publication date: 2021-06-11 📅
Identifiers
Notice number: 2021/S 112-293100
OJ-S issue: 112
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 191635

Object
Scope of the procurement
Short description:

Museum Exhibition Services for the 20th Century History of Ireland Galleries at Collins Barracks in two lots:

Lot 1: Exhibition Project Management Services;

Lot 2: Exhibition Design and Interpretative Planning.

Estimated total value: 250 000 EUR 💰
Information about lots:

The contracting authority reserves the right to apply Reg. 46(6) of SI 284 of 2016, whereby Lots 1 and 2 may be awarded to the same tenderer.

Title of the lot: Exhibition Project Management Services
Lot number: 1
Short description:

NMI are seeking to engage a Project Manager to work on this project for a period of c2 and a half years, with an anticipated opening date of December 2023.

The project manager will be required to coordinate the activity of NMI, Office of Public Works (OPW) and other consultancies as engaged by NMI and OPW; such as Exhibition Design and Interpretative Planning, OPW in-house design team, OPW externally appointed design team members, OPW Direct Labour Contractors, OPW engaged external contractors, etc. The project manager will be expected to liaise with a wide number of NMI Departments, including Curatorial (primarily the Art and Industrial Division, and also the Irish Folklife Division), Conservation, Registration, Graphic Design, Photography, Education, Marketing, Finance, Corporate Affairs (legal and contracts), Facilities (including Security), ICT, Commercial Development and the Director’s office.

Duration: 36 months
Description of renewals:

The framework agreement will be for a period of 3 years with the option to extend for a further two periods of one year, subject to a maximum duration of 5 years. The contracting authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 191635

Title of the lot: Exhibition Design and Interpretative Planning
Lot number: 2
Short description:

NMI are seeking to engage exhibition design and interpretive planning services to work on this project for a period of c2 and a half years, with an anticipated opening date of December 2023.

Outline of services required.

• the winning tenderer will be required to design the exhibition and manage its execution within the required timeframe;

• the winning tenderer must take the National Museum of Ireland’s instructions throughout the period of the project;

• the winning tenderer must work on a collaborative basis with the Museum project team and any others who may be appointed to or assigned to the project by the Museum in order to bring the project through to completion;

• exhibition build will be completed by commercial contractors appointed by NMI in a separate tender process. Oversight on standards and building issues will involve input, via NMI, from the Office of Public Works. The winning tenderer will be required to manage the relationship with the contractors to ensure build completed to plan and schedule.

Description of renewals:

The framework agreement will be for a period of 3 years with the option to extend for a further two periods of 1 year, subject to a maximum duration of 5 years. The contracting authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 191635.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 191635.

Contract execution
Contract performance conditions:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 191635.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Marian Regan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/290 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=190274&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:191635) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition

12) The contracting authority reserves the right to apply Reg. 46(6) of SI 284 of 2016, whereby Lots 1 and 2 may be awarded to the same tenderer.

13) The subject matter of this framework agreement is a Title III service, the establishment of the framework is not fully subject to the provisions of Directive 2014/24/EC with regards to the choice of procedure. Therefore, the contracting authority is employing a Single Stage Procedure involving Negotiation in order to establish this framework.

14) The contracting authority reserves the right to enter negotiations with some or all tenderers who submit a valid responsive tender. Negotiations may be held on all aspects of the service under each of the published award criteria. The contracting authority also reserves the right to award the contract directly following receipt of initial tenders without recourse to negotiations with individual tenderers.

Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Source: OJS 2021/S 112-293100 (2021-06-07)

Contract award notice (2021-12-08)
Object
Scope of the procurement
Short description:

Museum Exhibition Services for the 20th Century History of Ireland Galleries at Collins Barracks in two lots Lot 1: Exhibition Project Management Services Lot 2: Exhibition Design and Interpretative Planning

Total value of the procurement: 250 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Collins Barracks, Benburb Street
Postal code: 7
Postal town: Dublin
Contact
Phone: +353 014020114 📞

Reference
Dates
Date dispatched: 2021-12-08 📅
Publication date: 2021-12-13 📅
Identifiers
Notice number: 2021/S 241-636078
Refers to notice: 2021/S 112-293100
OJ-S issue: 241
Additional information
RFT ID 191635

Object
Scope of the procurement
Short description:

Museum Exhibition Services for the 20th Century History of Ireland Galleries at Collins Barracks in two lots

Lot 1: Exhibition Project Management Services

Lot 2: Exhibition Design and Interpretative Planning

Lot 1

NMI were seeking to engage a Project Manager to work on this project for a period of c2 and a half years, with an anticipated opening date of December 2023.

The project manager is required to coordinate the activity of NMI, Office of Public Works (OPW) and other consultancies as engaged by NMI and OPW; such as Exhibition Design & Interpretative Planning, OPW in-house design team, OPW externally appointed design team members, OPW Direct Labour Contractors, OPW engaged external contractors, etc. The project manager will be expected to liaise with a wide number of NMI Departments, including Curatorial (primarily the Art & Industrial Division, and also the Irish Folklife Division), Conservation, Registration, Graphic Design, Photography, Education, Marketing, Finance, Corporate Affairs (legal & contracts), Facilities (including Security), ICT, Commercial Development and the Director’s office.

Additional information: RFT ID 191635
Short description:

Lot 2

NMI were seeking to engage exhibition design & interpretive planning services to work on this project for a period of circa 2 and a half years, with an anticipated opening date of December 2023.

Outline of services required

- The winning tenderer will be required to design the exhibition and manage its execution within the required timeframe.

- The winning tenderer must take the National Museum of Ireland’s instructions throughout the period of the project.

- The winning tenderer must work on a collaborative basis with the Museum project team and any others who may be appointed to or assigned to the project by the Museum in order to bring the project through to completion.

- Exhibition build will be completed by commercial contractors appointed by NMI in a separate tender process. Oversight on standards and building issues will involve input, via NMI, from the Office of Public Works. The winning tenderer will be required to manage the relationship with the contractors to ensure build completed to plan and schedule.

Procedure
Award criteria
Quality criterion (name): Understanding of NMI Requirements
Quality criterion (weighting): 10%
Quality criterion (name): Methodology for the Delivery of the Services
Quality criterion (weighting): 25%
Quality criterion (name): Technical Merit of the Proposed Project Manager
Quality criterion (weighting): 35%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 30%
Quality criterion (name): Technical Merit of the Exhibition Design and Interpretive Planning Team

Award of contract
Date of contract conclusion: 2021-09-17 📅
Name: Vincent O Shea
Postal address: The Weir, Bleach Road
Postal town: Kilkenny
Country: Ireland 🇮🇪
Eastern and Midland 🏙️
Total value of the procurement: 114 375 EUR 💰
Date of contract conclusion: 2021-10-19 📅
Name: Drinkall Dean Ltd.
Postal address: Studio 307 The Light Bulb, 1 Filament Walk, Spectrum Way
Postal town: London
Postal code: SW18 4GQ
Country: United Kingdom 🇬🇧
London 🏙️
Total value of the procurement: 223 799 EUR 💰
Information about tenders
Number of tenders received: 1
2

Complementary information
Review body
Information about review deadlines:

The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification

Source: OJS 2021/S 241-636078 (2021-12-08)

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