Multi Party Framework Agreement of Consultants to prepare Energy Master Plans for Sustainable Energy Communities (SEC) for the Dublin, Kildare, Meath, and Wicklow Local Authority Areas

Dublin City Council

The objective of this Request for Tender is to establish a framework of suitably qualified and experienced consultants to carry out the necessary analysis and prepare Energy Master Plans for Sustainable Energy Communities (SEC) located within the Dublin City Council area. This will be a regional framework agreement and will be available to be also used by Dun Laoghaire Rathdown County Council, Fingal County Council, South Dublin County Council, Meath County Council, Kildare County Council and Wicklow County Council as the need arises. It is estimated that there will be 2 contracts per Local Authority Area per year.

Deadline

The time limit for receipt of tenders was 2021-07-30. The procurement was published on 2021-06-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-06-25 Contract notice
2022-04-28 Contract award notice
Contract notice (2021-06-25)
Object
Scope of the procurement
Title: Energy-efficiency consultancy services
Reference number: SEC Masterplan Project
Short description:
The objective of this Request for Tender is to establish a framework of suitably qualified and experienced consultants to carry out the necessary analysis and prepare Energy Master Plans for Sustainable Energy Communities (SEC) located within the Dublin City Council area. This will be a regional framework agreement and will be available to be also used by Dun Laoghaire Rathdown County Council, Fingal County Council, South Dublin County Council, Meath County Council, Kildare County Council and Wicklow County Council as the need arises. It is estimated that there will be 2 contracts per Local Authority Area per year.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Energy-efficiency consultancy services 📦
Additional CPV: Energy and related services 📦
Place of performance
NUTS region: Eastern and Midland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: https://dublincity.ie 🌏
E-mail: cormac.healy@dublincity.ie 📧
Phone: +353 2222222 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=190433&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=190433&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-06-25 📅
Submission deadline: 2021-07-30 📅
Publication date: 2021-06-30 📅
Identifiers
Notice number: 2021/S 124-328683
OJ-S issue: 124
Additional information
Additional Information – Dublin City Council Please note that this project is subject to funding. Please note that due to the current Covid-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted. Where possible the contracting authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform. 1) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 2) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 3) Emailed/faxed/late tenders will not be accepted. 4) Suppliers should note the following when making their submission: • to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile; • when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option; • instead, use only the ‘Upload’ option, which will enable monitoring of the upload; • suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload; • there is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload; • in order to submit a document to the electronic postbox, please note that you must click ‘Submit Response’. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline; • suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary; • should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT). 5) All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 191787. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 20 July 2021 to enable issue of responses to all interested parties. 6) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence. 7) Refer to document Additional Information available to download from www.etenders.gov.ie using RFT ID: 191787 for further information.
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Object
Scope of the procurement
Estimated total value: 910 500 EUR 💰
Short description:
The Sustainable Energy Authority of Ireland (SEAI) has established a dedicated Sustainable Energy Communities (SEC) Network. The SEC Network is a support framework designed to enable a better understanding of how communities use energy and to save energy across all sectors. The Network’s core purpose is to catalyse and support a national movement of SECs operating in every part of the country.
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SECs are now being encouraged to enter into a 3-year Partnership Agreement with SEAI. Over this three year timeframe, SECs will have access to SEAI technical supports to help to establish a baseline Energy Master Plan (EMP), identify energy saving opportunities, implement a tailored program of activities for the community, monitor the program’s progress and review accordingly.
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For further information please refer to documentation available to download from www.etenders.gov.ie RFTID191787.
This tender is subject to funding.
Estimated value excluding VAT: 910 500 EUR 💰
Duration: 12 months
Description of renewals:
The contracting authority reserves the right at its sole discretion to extend the framework subject to satisfactory performance budget availability and ongoing business needs. The number and duration of extensions will be three, one year extensions.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
For further information please refer to documentation available to download from www.etenders.gov.ie RFTID191787.
Contract execution
Contract performance conditions:
For further information please refer to documentation available to download from www.etenders.gov.ie RFTID191787.

Procedure
Legal basis: 32014L0024
Applicable procurement law:
Dublin City Council is the contracting authority. The other Local Authorities will be named framework purchasers.
Number of participants to be contemplated: 5
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2021-07-30 📅
Tender opening time: 17:00
Place: Dublin City Council reserves the right to change the date and place for opening tenders at its sole discretion.

Contracting authority
Identity
National registration number: N/a
Awarding authority name: Fingal County Council
Postal address: County Hall, Main Street, Swords, Dublin
Postal town: Swords
Country: Dublin 🏙️
Awarding authority name: South Dublin County Council
Postal address: County Hall
Postal town: Tallaght
Awarding authority name: Dun Laoghaire Rathdown County Council
Postal town: Dun Laoghaire
Awarding authority name: Meath County Council
Postal address: Buvinda House, Navan
Postal town: Navan
Country: Eastern and Midland 🏙️
Awarding authority name: Kildare County Council
Postal address: Devoy Park
Postal town: Naas
Awarding authority name: Wicklow County Council
Postal town: Wicklow
Contact
Contact point: Cormac Healy
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
E-mail: customercareunit@fingal.ie 📧
Internet address: http://www.fingal.ie 🌏
E-mail: info@sdublincoco.ie 📧
Internet address: http://www.sdcc.ie 🌏
E-mail: info@dlrcoco.ie 📧
Internet address: http://www.dlrcoco.ie 🌏
E-mail: customerservice@meathcoco.ie 📧
Internet address: http://www.meath.ie 🌏
E-mail: customercare@kildarecoco.ie 📧
Internet address: http://www.kildare.ie 🌏
E-mail: customerservice@wicklowcoco.ie 📧
Internet address: http://www.wicklow.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=190433&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Additional Information – Dublin City Council
Please note that this project is subject to funding.
Please note that due to the current Covid-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.
Where possible the contracting authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.
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1) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
2) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
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3) Emailed/faxed/late tenders will not be accepted.
4) Suppliers should note the following when making their submission:
• to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile;
• when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option;
• instead, use only the ‘Upload’ option, which will enable monitoring of the upload;
• suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload;
• there is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload;
• in order to submit a document to the electronic postbox, please note that you must click ‘Submit Response’. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline;
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• suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary;
• should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT).
5) All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 191787. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 20 July 2021 to enable issue of responses to all interested parties.
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6) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
7) Refer to document Additional Information available to download from www.etenders.gov.ie using RFT ID: 191787 for further information.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please contact your solicitor.
Service from which information about the review procedure may be obtained
Name: Please contact your solicitor.
Postal town: Please contact your solicitor.
Country: Ireland 🇮🇪
Source: OJS 2021/S 124-328683 (2021-06-25)
Contract award notice (2022-04-28)
Object
Scope of the procurement
Total value of the procurement: 910 500 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-04-28 📅
Publication date: 2022-05-03 📅
Identifiers
Notice number: 2022/S 086-233797
Refers to notice: 2021/S 124-328683
OJ-S issue: 86
Additional information
Additional Information – Dublin City Council Please note that this project is subject to funding. Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted. Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform. 1. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 2. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 3. Emailed/faxed/late tenders will not be accepted. 4. Suppliers should note the following when making their submission: • To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile. • When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option. • Instead, use only the ‘Upload’ option, which will enable monitoring of the upload. • Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload. • There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload. • In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline. • Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary. • Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT) 5. All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 191787. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 20th July 2021 to enable issue of responses to all interested parties. 6. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence. 7. Refer to document Additional Information available to download from www.etenders.gov.ie using RFT ID: 191787 for further information.
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Object
Scope of the procurement
Short description:
The Sustainable Energy Authority of Ireland (SEAI) has established a dedicated Sustainable Energy Communities (SEC) Network. The SEC Network is a support framework designed to enable a better understanding of how communities use energy and to save energy across all sectors. The Network’s core purpose
Show more
is to catalyse and support a national movement of SECs operating in every part of the country.
SECs are now being encouraged to enter into a three year Partnership Agreement with SEAI. Over this three year timeframe, SECs will have access to SEAI technical supports to help to establish a baseline Energy Master Plan (EMP), identify energy saving opportunities, implement a tailored program of activities for the community, monitor the program’s progress and review accordingly.
Show more
For further information please refer to documentation available to download from www.etenders.gov.ie RFTID191787.

Procedure
Award criteria
Quality criterion (name): Proposed Engagement Plan
Quality criterion (weighting): 30
Quality criterion (name): Ultimate Cost
Quality criterion (weighting): 70
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 70

Award of contract
Date of contract conclusion: 2021-09-27 📅
Name: 3 Counties Energy Agency
National registration number: IE 6376270 I
Postal address: Burrell's Hall, St Kieran's College
Postal town: Kilkenny
Postal code: Kilkenny
Country: Ireland 🇮🇪
Phone: +353 567790856 📞
E-mail: pphelan@3cea.ie 📧
Country: Eastern and Midland 🏙️
Internet address: http://www.3cea.ie 🌏
Total value of the procurement: 910 500 EUR 💰
Name: Energy Solutions
National registration number: N/a
Postal address: G12 Spade Centre
Postal town: Dublin 7
Postal code: North King St
Phone: +353 876354700 📞
E-mail: fergalpurcell@energysolutions.ie 📧
Country: Dublin 🏙️
Internet address: http://www.energysolutions.ie 🌏
Total value of the procurement: 910 500 GBP 💰
Name: IHER Energy Services Ltd.
National registration number: 9684768N
Postal address: IDA Unit 14 Newmarket
Postal town: Dublin
Postal code: Dublin 8
Phone: +353 014548300 📞
E-mail: portia@iher.ie 📧
Name: Ors
National registration number: 6328434P
Postal address: Marlinstown Office Park,
Postal town: Co. Westmeath
Postal code: Mullingar
Phone: +353 449342518 📞
E-mail: c.croghan@ors.ie 📧
Internet address: http://www.ors.ie 🌏
Name: Plan Energy Consulting Ltd
National registration number: IE 3476503OH
Postal address: Innovation Centre, IT Sligo
Postal town: Sligo
Postal code: Sligo
Phone: +353 896006907 📞
E-mail: gavin.forkan@planenergy.co.uk 📧
Country: Northern and Western 🏙️
Internet address: http://www.planenergy.co.uk 🌏
Information about tenders
Number of tenders received: 10

Reference
Additional information
Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.
Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.
Show more
1. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
2. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
Show more
3. Emailed/faxed/late tenders will not be accepted.
4. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
Show more
• Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
5. All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 191787. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 20th July 2021 to enable issue of responses to all interested parties.
Show more
6. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
7. Refer to document Additional Information available to download from www.etenders.gov.ie using RFT ID: 191787 for further information.
Source: OJS 2022/S 086-233797 (2022-04-28)