Multi Party Framework Agreement for the Provision of Homeless Facilities Inspection Services

Dublin City Council

The contracting authority proposes to engage in a process for the establishment of a multi-party framework agreement for the provision of homeless facilities inspection Service at centres within the Dublin Regional Homeless Executive.
The framework agreement will be established on foot of a competition for an initial contract. The contracting authority’s intention will be to award the initial contract to the first ranked successful tenderer following the formal establishment of the framework agreement. The initial contract will for a period of one (1) year.
The contracting authority will provide the successful tenderer with all necessary details relating to the Homeless Accommodation Centres within the Dublin Regional Homeless Executive. The successful tenderer will be required to inspect on average 35 accommodation centres every quarter. There are currently approximately 140 homeless accommodation centres within the Dublin Regional Homeless Executive.

Deadline

The time limit for receipt of tenders was 2021-06-22. The procurement was published on 2021-05-21.

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-05-21	Contract notice
2022-01-27	Contract award notice

Contract notice (2021-05-21)
Object
Scope of the procurement
Title: Building-inspection services
Short description:

The contracting authority proposes to engage in a process for the establishment of a multi-party framework agreement for the provision of homeless facilities inspection Service at centres within the Dublin Regional Homeless Executive. The framework agreement will be established on foot of a competition for an initial contract. The contracting authority’s intention will be to award the initial contract to the first ranked successful tenderer following the formal establishment of the framework agreement. The initial contract will for a period of one (1) year. The contracting authority will provide the successful tenderer with all necessary details relating to the Homeless Accommodation Centres within the Dublin Regional Homeless Executive. The successful tenderer will be required to inspect on average 35 accommodation centres every quarter. There are currently approximately 140 homeless accommodation centres within the Dublin Regional Homeless Executive.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Building-inspection services 📦
Additional CPV: Technical inspection services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: cormac.odonnell@dublincity.ie 📧
Phone: +353 12223953 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189332&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189332&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-05-21 📅
Submission deadline: 2021-06-22 📅
Publication date: 2021-05-26 📅
Identifiers
Notice number: 2021/S 100-264175
OJ-S issue: 100
Additional information

Please note that this project is subject to funding. Please note that due to the current Covid-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted. Where possible the contracting authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform. 1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act; 2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce evidence of valid tax clearance status from the Irish Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the clearance status will be maintained for the duration of the contract. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required; 3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications; 4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties; 6) Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 190736 for further information.

Additional information

Please note that this project is subject to funding.

Please note that due to the current Covid-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.

Where possible the contracting authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce evidence of valid tax clearance status from the Irish Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the clearance status will be maintained for the duration of the contract. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 190736 for further information.

Object
Scope of the procurement
Short description:

The framework agreement will be established on foot of a competition for an initial contract. The contracting authority’s intention will be to award the initial contract to the first ranked successful tenderer following the formal establishment of the framework agreement. The initial contract will for a period of one (1) year.

The contracting authority will provide the successful tenderer with all necessary details relating to the Homeless Accommodation Centres within the Dublin Regional Homeless Executive. The successful tenderer will be required to inspect on average 35 accommodation centres every quarter. There are currently approximately 140 homeless accommodation centres within the Dublin Regional Homeless Executive.

Estimated total value: 560 000 EUR 💰
Short description:

The contracting authority proposes to engage in a process for the establishment of a multi-party framework agreement for the provision of homeless facilities inspection service at centres within the Dublin Regional Homeless Executive.

The contracting authority will provide the successful tenderer with all necessary details relating to the homeless accommodation centres within the Dublin Regional Homeless Executive. The successful tenderer will be required to inspect on average 35 accommodation centres every quarter. There are currently approximately 140 homeless accommodation centres within the Dublin Regional Homeless Executive.

Estimated value excluding VAT: 560 000 EUR 💰
Duration: 12 months
Description of renewals:

The framework agreement will be for one (1) year with the option to extend by further periods of one (1) year subject to a maximum duration of four (4) years, subject to annual review, satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of the contracting authority.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 190736

Contract execution
Contract performance conditions: As per documentation made available at tender stage.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Based on the responses to the qualification questionnaire and the application of the criteria and rules contained therein a tender list of five firms will be identified (subject to that number qualifying).

Number of participants to be contemplated: 2
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Cormac O Donnell
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189332&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

Please note that this project is subject to funding.

Please note that due to the current Covid-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.

Where possible the contracting authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce evidence of valid tax clearance status from the Irish Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the clearance status will be maintained for the duration of the contract. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 190736 for further information.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Precise information on deadline(s) for review procedures: as per SI 130.
Source: OJS 2021/S 100-264175 (2021-05-21)

Contract award notice (2022-01-27)
Object
Scope of the procurement
Short description:

The Contracting Authority proposed to engage in a process for the establishment of a multi-party framework agreement for the provision of Homeless Facilities Inspection Service at centres within the Dublin Regional Homeless Executive. The framework agreement was to be established on foot of a competition for an initial Contract. The Contracting Authority’s intention was to award the initial Contract to the first ranked successful tenderer following the formal establishment of the framework agreement. The initial contract will for a period of one (1) year. The Contracting Authority was to provide the successful tenderer with all necessary details relating to the Homeless Accommodation Centres within the Dublin Regional Homeless Executive. The successful tenderer will be required to inspect on average 35 accommodation centres every quarter. There are currently approximately 140 homeless accommodation centres within the Dublin Regional Homeless Executive

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-01-27 📅
Publication date: 2022-02-01 📅
Identifiers
Notice number: 2022/S 022-055696
Refers to notice: 2021/S 100-264175
OJ-S issue: 22
Additional information

Please note that this project is subject to funding. Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted. Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform. 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce evidence of valid Tax Clearance status from the Irish Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the clearance status will be maintained for the duration of the contract. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 190736 for further information.

Additional information

Please note that this project is subject to funding.

Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.

Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce evidence of valid Tax Clearance status from the Irish Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the clearance status will be maintained for the duration of the contract. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 190736 for further information.

Object
Scope of the procurement
Short description:

The framework agreement was to be established on foot of a competition for an initial Contract. The Contracting Authority’s intention was to award the initial Contract to the first ranked successful tenderer following the formal establishment of the framework agreement. The initial contract will for a period of one (1) year.

The Contracting Authority was to provide the successful tenderer with all necessary details relating to the Homeless Accommodation Centres within the Dublin Regional Homeless Executive. The successful tenderer will be required to inspect on average 35 accommodation centres every quarter. There are currently approximately 140 homeless accommodation centres within the Dublin Regional Homeless Executive

See II.1.4

Procedure
Award criteria
Quality criterion (name): Proposed Methodology for Service Delivery
Quality criterion (weighting): 20%
Quality criterion (name): Technical merit of the proposed Core Team
Customer Service Proposal - Including SLA
Quality criterion (weighting): 10%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%

Reference
Additional information

Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.

Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce evidence of valid Tax Clearance status from the Irish Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the clearance status will be maintained for the duration of the contract. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 190736 for further information.

Source: OJS 2022/S 022-055696 (2022-01-27)

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