Multi Party Framework Agreement for the Provision of Homeless Facilities Inspection Services

Dublin City Council

The contracting authority proposes to engage in a process for the establishment of a multi-party framework agreement for the provision of homeless facilities inspection Service at centres within the Dublin Regional Homeless Executive.
The framework agreement will be established on foot of a competition for an initial contract. The contracting authority’s intention will be to award the initial contract to the first ranked successful tenderer following the formal establishment of the framework agreement. The initial contract will for a period of one (1) year.
The contracting authority will provide the successful tenderer with all necessary details relating to the Homeless Accommodation Centres within the Dublin Regional Homeless Executive. The successful tenderer will be required to inspect on average 35 accommodation centres every quarter. There are currently approximately 140 homeless accommodation centres within the Dublin Regional Homeless Executive.

Deadline
The time limit for receipt of tenders was 2021-06-22. The procurement was published on 2021-05-21.

Who?

What?

Where?

Procurement history
Date Document
2021-05-21 Contract notice
2022-01-27 Contract award notice
Contract notice (2021-05-21)
Contracting authority
Name and addresses
Name: Dublin City Council
National registration number: N/a
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Postal code: Dublin
Country: Ireland 🇮🇪
Contact person: Cormac O Donnell
Phone: +353 12223953 📞
E-mail: cormac.odonnell@dublincity.ie 📧
Region: Dublin 🏙️
URL: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189332&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189332&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title:
“Multi Party Framework Agreement for the Provision of Homeless Facilities Inspection Services”
Products/services: Building-inspection services 📦
Short description:
“The contracting authority proposes to engage in a process for the establishment of a multi-party framework agreement for the provision of homeless...”    Show more
Estimated value excluding VAT: EUR 560 000 💰

1️⃣
Additional products/services: Technical inspection services 📦
Additional products/services: Risk or hazard assessment other than for construction 📦
Additional products/services: Accommodation services 📦
Place of performance: Dublin 🏙️
Place of performance: Éire/Ireland 🏙️
Description of the procurement:
“The contracting authority proposes to engage in a process for the establishment of a multi-party framework agreement for the provision of homeless...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 560 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 12
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“The framework agreement will be for one (1) year with the option to extend by further periods of one (1) year subject to a maximum duration of four (4)...”    Show more
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“Based on the responses to the qualification questionnaire and the application of the criteria and rules contained therein a tender list of five firms will...”    Show more

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions:
“Please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from...”    Show more
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: As per documentation made available at tender stage.

Procedure
Type of procedure
Restricted procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 2
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-06-22 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12

Complementary information
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information

“Please note that this project is subject to funding. Please note that due to the current Covid-19 pandemic, facilitation of all meetings, site visits, and...”    Show more
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Review procedure
Precise information on deadline(s) for review procedures: Precise information on deadline(s) for review procedures: as per SI 130.
Source: OJS 2021/S 100-264175 (2021-05-21)
Contract award notice (2022-01-27)
Object
Scope of the procurement
Short description:
“The Contracting Authority proposed to engage in a process for the establishment of a multi-party framework agreement for the provision of Homeless...”    Show more
Description
Description of the procurement: See II.1.4
Award criteria
Quality criterion (name): Proposed Methodology for Service Delivery
Quality criterion (weighting): 20%
Quality criterion (name): Technical merit of the proposed Core Team
Quality criterion (name): Customer Service Proposal - Including SLA
Quality criterion (weighting): 10%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2021/S 100-264175

Award of contract

1️⃣
Contract Number: 1
Title:
“Multi Party Framework Agreement for Provision of Homeless Facilities Inspection Services”
Information on non-award
No tenders or requests to participate were received or all were rejected

Complementary information
Additional information

“Please note that this project is subject to funding. Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and...”    Show more
Source: OJS 2022/S 022-055696 (2022-01-27)