Multi-party Framework Agreement for the Provision of Graphic Design and Print Services in two lots

National Museum of Ireland

The Contracting Authority proposes to engage in a competitive process for the establishment of framework agreement(s) for the provision of Graphic Design and Print Services in two (2) Lots comprising of the following.
Lot 1 - General Design and Print Requirements
Lot 2 - Exhibition Graphic Design and Print Requirements
Scope of Services Required:
- Design consultancy for digital and printed materials
- Print management
- Web design
- Logo Design
- Integrated campaign development

Deadline

The time limit for receipt of tenders was 2021-10-11. The procurement was published on 2021-09-09.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• National Museum of Ireland

What?

• Advertising services › Advertising campaign services
• Composition services › Graphic design services
• Printed matter and related products › Miscellaneous printed matter
• Printing services › Digital printing services
• Production management consultancy services › Design consultancy services
• Provider services › World wide web (www) site design services
• Security-type printed matter › Bespoke printed matter

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2021-09-09	Contract notice
2023-03-09	Contract award notice

Contract notice (2021-09-09)
Object
Scope of the procurement
Title: Graphic design services
Short description:

The Contracting Authority proposes to engage in a competitive process for the establishment of framework agreement(s) for the provision of Graphic Design and Print Services in two (2) Lots comprising of the following. Lot 1 - General Design and Print Requirements Lot 2 - Exhibition Graphic Design and Print Requirements Scope of Services Required: - Design consultancy for digital and printed materials - Print management - Web design - Logo Design - Integrated campaign development

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Graphic design services 📦
Additional CPV: Printed matter and related products 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Museum of Ireland
Postal address: Collins Barracks, Benburb Street, Stoneybatter
Postal code: D07 XKV4
Postal town: Dublin 7
Contact
Internet address: http://www.museum.ie 🌏
E-mail: museum@greenville.ie 📧
Phone: +353 014020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197307&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197307&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-09-09 📅
Submission deadline: 2021-10-11 📅
Publication date: 2021-09-14 📅
Identifiers
Notice number: 2021/S 178-464044
OJ-S issue: 178
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 198245.

Object
Scope of the procurement
Short description:

Lot 1 - General Design and Print Requirements

Lot 2 - Exhibition Graphic Design and Print Requirements

Scope of Services Required:

- Design consultancy for digital and printed materials

- Print management

- Web design

- Logo Design

- Integrated campaign development

Estimated total value: 2 400 000 EUR 💰
Title of the lot: General Design and Print Requirements
Lot number: 1
Short description:

The successful tenderer will be required to bring a brief from concept development through to final design, including management of printing. It is anticipated that the successful tenderer will have a strong creative team and will actively provide design solutions in both print and electronic formats as appropriate and address any particular accessibility needs of the intended audience(s).

NMI will require the successful tenderer to provide design services for multiple media purposes including, but not limited to the following and including finished artwork services. Tenderers should note that the indicative requirements set out in this section are not an exclusive or complete list.

- Event Poster, Programme Cover, Teacher’s Pack, Education worksheets, presentation slide and publications.

- Marketing pack Invitations/Evites, Flyers A5 & DL flyers, Posters, Print adverts, Pull up banners, Event Feedback Forms/Comment Templates.

- Floor plans

- Infographics

- Museum Reports

- Signage (including Reception/visitor information signage and Wayfinding), web banner,

- Interactive design, digital learning resources, digital event backdrops for online events and social media adverts.

- For some projects, the framework members will also manage the associated print requirements. In these instances, the following will apply:

(i) The design agency will be required to comply with public procurement guidelines in all instances and seek quotations from the NMI print panel which is being run in conjunction with this competition.

(ii) The design agency will be required to ensure value for money in the procurement of print services for NMI.

- Quality control of all print jobs, including colour quality, binding, paper quality finishing.

Estimated value excluding VAT: 1 600 000 EUR 💰
Duration: 24 months
Description of renewals:

The framework agreement will be established for an initial period of two (2) years with the option to extend for two (2) further periods of one (1) year.

For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 198245.

Title of the lot: Exhibition Graphic Design and Print Requirements
Lot number: 2
Short description:

The successful tenderer must adhere to the access and branding guidelines of the NMI and address any particular accessibility needs of the intended audience(s).

NMI will require the successful tenderer to provide design services for multiple media purposes including, but not limited to the following and including finished artwork services.

- Exhibition design

- Exhibition catalogue

(i) The design agency will be required to comply with public procurement guidelines and in all instances seek quotations from the NMI print panel which is being run in conjunction with this competition.

- Quality control of all print jobs, including colour quality, binding, paper quality.

Estimated value excluding VAT: 800 000 EUR 💰

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 198245.

Contract execution
Contract performance conditions:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 198245.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 7
Number of participants to be contemplated: 7
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Internet address: www.museum.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/290 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197307&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:198245) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

12) At Section II.2.9 we have indicated that 7 will be invited to tender, please note that the contracting authority reserves the right to invite at least 7 subject to that number qualifying.

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2021/S 178-464044 (2021-09-09)

Contract award notice (2023-03-09)
Object
Scope of the procurement
Reference number: 198245
Total value of the procurement: 2 400 000 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-03-09 📅
Publication date: 2023-03-14 📅
Identifiers
Notice number: 2023/S 052-153691
Refers to notice: 2021/S 178-464044
OJ-S issue: 52

Object
Place of performance
Main site or place of performance: Dublin

Procedure
Award criteria
Quality criterion (name): Methodology for Delivery and Management of the Service
Quality criterion (weighting): 20%
Quality criterion (name): Creative Design Proposal
Technical Merit of the Team
Quality criterion (weighting): 15%
Quality criterion (name): Contract Management Proposal/SLA
Quality criterion (weighting): 10%
Quality criterion (name): Sustainability and Environmental Impact
Quality criterion (weighting): 5%
Price (weighting): 30%

Award of contract
Date of contract conclusion: 2023-02-07 📅
Name: Language Communications Limited
Postal address: 28 Great Strand Street
Postal town: Dublin
Postal code: D01 EA40
Country: Ireland 🇮🇪
Phone: +353 18783300 📞
E-mail: david@language.ie 📧
Name: Red&Grey
Postal address: 32 Lennox Street, Portobello
Postal town: Dublin 8
Phone: +353 14053915 📞
E-mail: keith@redandgrey.ie 📧
Name: Source Design Consultants Limited
Postal address: 9 Castlewood Place
Postal town: Dublin 6
Postal code: D06 K7W8
Phone: +353 016614299 📞
E-mail: barry@sourcedesign.ie 📧
Name: Studio Suss Limited
Postal address: 19 Grande Central, Rockbrook, Sandyford
Phone: +353 871222467 📞
E-mail: ruza@studiosuss.ie 📧
Name: Studio Unthink Limited
Postal address: 4 Mary's Abbey
Postal town: Dublin 7
Phone: +353 18748174 📞
E-mail: laura@unthink.ie 📧
Name: Vermillion Design Consultants
Postal address: No 1 The Stables, Distillery Lofts, Distillery Road, Drumcondra
Postal town: Dublin 3
Phone: +353 877192929 📞
E-mail: caitlin@vermilliondesign.com 📧
Name: Tom Meenaghan & Associates Limited
Postal address: 78 Lower Dodder Road, Rathfarnham
Postal town: Dublin 14
Phone: +353 14908699 📞
E-mail: tom@tommeenaghan.com 📧
Total value of the procurement: 1 600 000 EUR 💰
Name: Studio Suss
Postal address: No 1, The Stables, Distillery Lofts, Distillery Road, Drumcondra
Name: Wendy Williams Design
Postal address: 10 Charleville Mall, North Strand
Postal town: Dublin1
Postal code: D01 V0R6
Phone: +353 18561310 📞
E-mail: wendywilliamsdesign@gmail.com 📧
Name: Wonder Works Studio Limited
Postal address: 26 Upper Baggot Street, Ballsbridge
Postal town: Dublin 4
Phone: +353 16630022 📞
E-mail: pearse@thewonderworks.ie 📧
Total value of the procurement: 800 000 EUR 💰
Information about tenders
Number of tenders received: 7
5
Source: OJS 2023/S 052-153691 (2023-03-09)

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