Meitheal - The Irish Travel Trade Fair Venue for Workshop, Event Space, Catering and Accommodation for three years (2022, 2023, 2024)
Fáilte Ireland-National Tourism Development Authority
Meitheal – The Irish Travel Trade Fair - is held annually each spring over two days. It is Fáilte Ireland’s largest tourism business to business event attracting approx. up to 700 delegates subject always to the maximum permitted under Government Guidelines annually. This tender is for future Meitheal workshops and is subject to any Government of Ireland restrictions at the relevant period. This workshop will be conducted to support the recovery of the industry. For Meitheal, Fáilte Ireland is seeking one package whereby we will secure fully serviced fit for purpose event space and workshop venue, catering and overseas Buyer 4* accommodation for the duration of the workshops.
DeadlineThe time limit for receipt of tenders was 2021-09-23. The procurement was published on 2021-08-23.
Who? What?- • Hotel services › Hotel accommodation services
- • Hotel services › Hotel meeting and conference services
Procurement history
| Date | Document |
|---|---|
| 2021-08-23 | Contract notice |
| 2022-08-04 | Contract award notice |
Contract notice (2021-08-23)
Object
Scope of the procurement
Title: Hotel meeting and conference services
Reference number: CD/2021/10
Short description:
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Hotel meeting and conference services 📦
Additional CPV: Hotel services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street
Postal code: Dublin 1
Postal town: Dublin
Contact
Internet address: https://www.failteireland.ie 🌏
E-mail: glenda.byrne@failteireland.ie 📧
Phone: +353 18847878 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196148&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196148&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2021-08-23 📅
Submission deadline: 2021-09-23 📅
Publication date: 2021-08-27 📅
Identifiers
Notice number: 2021/S 166-434569
OJ-S issue: 166
Additional information
Object
Scope of the procurement
Estimated total value: 900 000 EUR 💰
Short description:
Estimated value excluding VAT: 900 000 EUR 💰
Duration: 30 months
Place of performance
Main site or place of performance: Dublin
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Contract performance conditions:
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2022-09-23 📅
Tender opening date: 2021-09-23 📅
Tender opening time: 12:00
Place: eTenders postbox
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Glenda Byrne
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1169 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196148&B=ETENDERS_SIMPLE 🌏
Reference
Additional information
Complementary information
Review body
Name: High Court
Postal address: The Four Courts
Postal town: Dublin 7
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Source: OJS 2021/S 166-434569 (2021-08-23)
Object
Scope of the procurement
Title: Hotel meeting and conference services
Reference number: CD/2021/10
Short description:
Meitheal – The Irish Travel Trade Fair - is held annually each spring over two days. It is Fáilte Ireland’s largest tourism business to business event attracting approx. up to 700 delegates subject always to the maximum permitted under Government Guidelines annually. This tender is for future Meitheal workshops and is subject to any Government of Ireland restrictions at the relevant period. This workshop will be conducted to support the recovery of the industry. For Meitheal, Fáilte Ireland is seeking one package whereby we will secure fully serviced fit for purpose event space and workshop venue, catering and overseas Buyer 4* accommodation for the duration of the workshops.
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Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Hotel meeting and conference services 📦
Additional CPV: Hotel services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street
Postal code: Dublin 1
Postal town: Dublin
Contact
Internet address: https://www.failteireland.ie 🌏
E-mail: glenda.byrne@failteireland.ie 📧
Phone: +353 18847878 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196148&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196148&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2021-08-23 📅
Submission deadline: 2021-09-23 📅
Publication date: 2021-08-27 📅
Identifiers
Notice number: 2021/S 166-434569
OJ-S issue: 166
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.
4) Establishment of this contract will be subject to the approval of the competent authorities.
5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender responses with missing or incomplete information. Therefore, tenderers/candidates are advised to ensure that they return FULLY COMPLETED tenders in order to avoid the risk of elimination from the competition at the evaluation stage.
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Object
Scope of the procurement
Estimated total value: 900 000 EUR 💰
Short description:
Meitheal – The Irish Travel Trade Fair - is held annually each spring over two days. It is Fáilte Ireland’s largest tourism business to business event attracting approx. up to 700 delegates subject always to the maximum permitted under Government Guidelines annually. This tender is for future Meitheal workshops and is subject to any Government of Ireland restrictions at the relevant period. This workshop will be conducted to support the recovery of the industry. For Meitheal, Fáilte Ireland is seeking one package whereby we will secure fully serviced fit for purpose event space and workshop venue, catering and overseas Buyer 4* accommodation for the duration of the workshops. Should all the overseas Buyers B&B accommodation not be available in one hotel then please propose no more than three 4* hotels that can provide accommodation as required and be no more than 5km from the workshop venue. Proposals that can deliver the requirements as detailed within the tender document and based within 35km of Dublin Airport will be considered for this tender. Fáilte Ireland will contract with the successful tenderer directly for event space hire, venue hire, catering and Buyer accommodation. The successful tenderer will be expected to work collaboratively with Fáilte Ireland and our Event Management Company. In addition, Fáilte Ireland will require the successful tenderer to identify accommodation options available for Irish Industry (but not reserve this accommodation) the same distance from the workshop location as the overseas Buyer accommodation, all of which is detailed Section B of the ITT.
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Duration: 30 months
Place of performance
Main site or place of performance: Dublin
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in the Invitation to Tender document available for downloading from the Irish Government's Procurement portal www.etenders.gov.ie
Contract execution
Contract performance conditions:
As stated in the Invitation to Tender document available for downloading from the Irish Government's Procurement portal www.etenders.gov.ie
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2022-09-23 📅
Tender opening date: 2021-09-23 📅
Tender opening time: 12:00
Place: eTenders postbox
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Glenda Byrne
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1169 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196148&B=ETENDERS_SIMPLE 🌏
Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
Show more
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.
4) Establishment of this contract will be subject to the approval of the competent authorities.
5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
Show more
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender responses with missing or incomplete information. Therefore, tenderers/candidates are advised to ensure that they return FULLY COMPLETED tenders in order to avoid the risk of elimination from the competition at the evaluation stage.
Show more
Complementary information
Review body
Name: High Court
Postal address: The Four Courts
Postal town: Dublin 7
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that contract
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Contract award notice (2022-08-04)
Object
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Contracting authority
Contact
E-mail: procurement@failteireland.ie 📧
Phone: +353 18847888 📞
Reference
Dates
Date dispatched: 2022-08-04 📅
Publication date: 2022-08-09 📅
Identifiers
Notice number: 2022/S 152-435485
Refers to notice: 2021/S 166-434569
OJ-S issue: 152
Procedure
Award criteria
Quality criterion (name): Fitness for Purpose of the proposed venue
Quality criterion (weighting): 25
Quality criterion (name): Catering Proposal
Quality criterion (weighting): 15
Quality criterion (name): Event Coordination/Project and Account Management
Quality criterion (weighting): 10
Quality criterion (name): Susitainability
Price (weighting): 40
Source: OJS 2022/S 152-435485 (2022-08-04)
Object
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Contracting authority
Contact
E-mail: procurement@failteireland.ie 📧
Phone: +353 18847888 📞
Reference
Dates
Date dispatched: 2022-08-04 📅
Publication date: 2022-08-09 📅
Identifiers
Notice number: 2022/S 152-435485
Refers to notice: 2021/S 166-434569
OJ-S issue: 152
Procedure
Award criteria
Quality criterion (name): Fitness for Purpose of the proposed venue
Quality criterion (weighting): 25
Quality criterion (name): Catering Proposal
Quality criterion (weighting): 15
Quality criterion (name): Event Coordination/Project and Account Management
Quality criterion (weighting): 10
Quality criterion (name): Susitainability
Price (weighting): 40
Source: OJS 2022/S 152-435485 (2022-08-04)
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