Maintenance Services to the Automated Public Convenience (APC) Units in Galway City

Galway City Council

Galway City Council are inviting tenders for the provision of maintenance services to the Automated Public Convenience (APC) Units in Galway City.

Deadline

The time limit for receipt of tenders was 2021-05-04. The procurement was published on 2021-04-01.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Healthmatic Ltd

Who?

• Galway City Council

What?

Where?

• Northern and Western › West

Procurement history

Date	Document
2021-04-01	Contract notice
2021-06-23	Contract award notice

Contract notice (2021-04-01)
Object
Scope of the procurement
Title: Repair and maintenance of public conveniences
Short description:

Galway City Council are inviting tenders for the provision of maintenance services to the Automated Public Convenience (APC) Units in Galway City.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Repair and maintenance of public conveniences 📦
Additional CPV: Public conveniences 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Galway City Council
Postal address: City Hall, College Road
Postal town: Galway
Contact
Internet address: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/268 🌏
E-mail: procurement@galwaycity.ie 📧
Phone: +353 91536400 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=185999&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=185999&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-04-01 📅
Submission deadline: 2021-05-04 📅
Publication date: 2021-04-06 📅
Identifiers
Notice number: 2021/S 066-171533
OJ-S issue: 66

Object
Scope of the procurement
Estimated total value: 600 000 EUR 💰
Short description:

Galway City Council are inviting tenders for the provision of maintenance services in accordance with following specification and accompanying documents.The successful tenderer will be expected to provide the service for a period of 3 years from 1 July 2021 with a plus 1 year, plus 1 year option to be mutually agreed in writing prior to the end of each term for all six locations. The potential lifetime contract value is approximately in excess of EUR 0.6 million over the full 3-year term with potential 2 years added separately with Galway City Council looking. The contract consists of automated public conveniences in six locations throughout Galway City.

It is the intention of Galway City Council to appoint a single service provider for all APC units. The contract requires bi-annual inspection by the Client) with upgrade of the systems to be undertaken on their request. The contractor is to include cost prices and rates for the replacement of all equipment in the APC’s to facilitate these works. Refer to the schedule of materials for full list of APC unit components.

The contract requires monthly reporting on a template supplied by the client which will include but not be limited to: record of number of daily visits to each unit by a member of the public, cash collected, date and time of daily cleaning, incidents, repairs etc.

Estimated value excluding VAT: 600 000 EUR 💰
Duration: 36 months
Description of renewals:

Option to extend by a further 1 year extension and another year extension. Maximum of 2 years.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2021-05-04 📅
Tender opening time: 12:00
Award criteria
Quality criterion (name): Qulaity
Quality criterion (weighting): 60 %
Cost criterion (name): Cost
Cost criterion (weighting): 40 %

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement Unit
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/268 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=185999&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 72 months.

Complementary information
Review body
Name: Galway City Council
Postal address: College Road,Galway
Postal town: Galway
Country: Ireland 🇮🇪
Source: OJS 2021/S 066-171533 (2021-04-01)

Contract award notice (2021-06-23)
Object
Scope of the procurement
Total value of the procurement: 509 760 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: City Hall
Postal code: College Road

Reference
Dates
Date dispatched: 2021-06-23 📅
Publication date: 2021-06-28 📅
Identifiers
Notice number: 2021/S 122-323908
Refers to notice: 2021/S 066-171533
OJ-S issue: 122

Object
Scope of the procurement
Short description:

Galway City Council are inviting tenders for the provision of maintenance services in accordance with following Specification and accompanying documents.The successful Tenderer will be expected to provide the service for a period of three years from 1 July 2021 with a plus one year, plus one year option to be mutually agreed in writing prior to the end of each term for all six locations. The potential lifetime contract value is approximately in excess of EUR 600 000 over the full three year term with potential 2 years added separately with Galway City Council looking. The contract consists of automated public conveniences in six locations throughout Galway City.

It is the intention of Galway City Council to appoint a single service provider for all APC units. The contract requires bi-annual inspection by the Client) with upgrade of the systems to be undertaken on their request. The Contractor is to include cost prices and rates for the replacement of all equipment in the APC’s to facilitate these works. Refer to the Schedule of Materials for full list of APC unit components.

The contract requires monthly reporting on a template supplied by the Client which will include but not be limited to: record of number of daily visits to each unit by a member of the public, cash collected, date and time of daily cleaning, incidents, repairs, etc.

Award of contract
Date of contract conclusion: 2021-01-01 📅
Name: Healthmatic Ltd
National registration number: 9690834J
Postal address: 20 Park Street
Postal town: Dundalk
Postal code: Co. Louth, A91 E03T
Country: Ireland 🇮🇪
Phone: +441 249822063 📞
E-mail: sean.duignan@healthmatic.com 📧
Total value of the procurement: 509 760 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2021/S 122-323908 (2021-06-23)

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