Invitation to Tender for the Provision of Event Management Services for Events which may take place in the Public Domain Within the Dublin City Council Administrative Area including Dublin City C
Dublin City Council proposes to establish a multi-party framework agreement in two lots, for the provision of event management services for events which may take place in the public domain within the Dublin City Council administrative area including Dublin City Council managed parks. The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework.
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5 000 persons or more at any one time.
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5 000 persons.
Deadline
The time limit for receipt of tenders was 2021-05-31.
The procurement was published on 2021-04-29.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Invitation to Tender for the Provision of Event Management Services for Events which may take place in the Public Domain Within the Dublin City Council...”
Title
Invitation to Tender for the Provision of Event Management Services for Events which may take place in the Public Domain Within the Dublin City Council Administrative Area including Dublin City C
189090
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Products/services: Event services📦
Short description:
“Dublin City Council proposes to establish a multi-party framework agreement in two lots, for the provision of event management services for events which may...”
Short description
Dublin City Council proposes to establish a multi-party framework agreement in two lots, for the provision of event management services for events which may take place in the public domain within the Dublin City Council administrative area including Dublin City Council managed parks. The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework.
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5 000 persons or more at any one time.
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5 000 persons.
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Estimated value excluding VAT: EUR 4 000 000 💰
Information about lots
Tenders may be submitted for all lots
1️⃣ Scope of the procurement
Title: Lot 1 — Outdoor Events with 5 000 or more in Attendance
Title
Lot Identification Number: 1
Description
Additional products/services: Cultural event organisation services📦
Place of performance: Dublin🏙️
Description of the procurement:
“Dublin City Council proposes to establish a multi-party framework agreement in two lots, for the provision of event management services to Dublin City...”
Description of the procurement
Dublin City Council proposes to establish a multi-party framework agreement in two lots, for the provision of event management services to Dublin City Council for events which may take place in the public domain within the Dublin City Council administrative area (including Dublin City Council managed parks). The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 2 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
2️⃣ Scope of the procurement
Title: Lot 2 — Outdoor Events with less than 5 000 in Attendance
Title
Lot Identification Number: 2
Description
Description of the procurement:
“Dublin City Council proposes to establish a multi-party framework agreement in two lots, for the provision of event management services to Dublin City...”
Description of the procurement
Dublin City Council proposes to establish a multi-party framework agreement in two lots, for the provision of event management services to Dublin City Council for events which may take place in the public domain within the Dublin City Council administrative area (including Dublin City Council managed parks). The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework.
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5 000 persons
Show more Scope of the procurement
Estimated total value excluding VAT: EUR 2 000 000 💰
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
“Please see tender documents available to download from www.etenders.gov.ie RFT ID: 189090”
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 5
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-05-31
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2021-05-31
12:00 📅
Conditions for opening of tenders (place):
“The date and time for opening tenders set out above may change at the discretion of Dublin City Council.”
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: 4 years.
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
“Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you...”
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
The contract/framework agreement is primarily for use by the Events Unit, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
Emailed/faxed/late tenders will not be accepted.
Suppliers should note the following when making their submission:
• to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile;
•When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option;
• instead, use only the ‘Upload’ option, which will enable monitoring of the upload;
• suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload;
• there is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload;
• in order to submit a document to the electronic postbox, please note that you must click ‘Submit Response’. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline;
• suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary;
• should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com
Tenders may be submitted in English or in the Irish language.
Please note that OJEU contracts are covered by the Government Procurement Agreement.
Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 189090. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21 May 2021 to enable issue of responses to all interested parties.
Show more Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧 Review procedure
Precise information on deadline(s) for review procedures: Please contact your solicitor
Source: OJS 2021/S 086-222811 (2021-04-29)
Additional information (2021-05-06) Object Scope of the procurement
Title:
“Invitation to Tender for the provision of Event Management Services for Events in the Public Domain
189090”
Complementary information Original notice reference
Notice number in the OJ S: 2021/S 086-222811
Changes Text to be corrected in the original notice
Section number: II.1.1)
Place of text to be modified: Title:
Old value
Text:
“Invitation to Tender for the provision of Event Management Services for events which may take place in the Public Domain within the Dublin City Council...”
Text
Invitation to Tender for the provision of Event Management Services for events which may take place in the Public Domain within the Dublin City Council Administrative Area including Dublin City C
Show more New value
Text:
“Invitation to Tender for the provision of Event Management Services for Events in the Public Domain”
Source: OJS 2021/S 091-236620 (2021-05-06)
Contract award notice (2021-12-23) Contracting authority Name and addresses
Postal address: Culture, Recreation & Economic Services
Postal town: Block 4, Ground Floor, Civic Offices, Dublin.8
Object Scope of the procurement
Title:
“INVITATION TO TENDER FOR THE PROVISION OF EVENT MANAGEMENT SERVICES FOR EVENTS WHICH MAY TAKE PLACE IN THE PUBLIC DOMAIN WITHIN THE DUBLIN CITY COUNCIL...”
Title
INVITATION TO TENDER FOR THE PROVISION OF EVENT MANAGEMENT SERVICES FOR EVENTS WHICH MAY TAKE PLACE IN THE PUBLIC DOMAIN WITHIN THE DUBLIN CITY COUNCIL ADMINITSRATIVE AREA INCLUDING DUBLIN CITY C
189090
Show more
Short description:
“Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services for events which may...”
Short description
Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services for events which may take place in the public domain within the Dublin City Council administrative area including Dublin City Council managed parks. The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this Framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework.
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons.
Show more
Total value of the procurement (excluding VAT): EUR 4 000 000 💰
Information about lots
This contract is divided into lots ✅ Scope of the procurement
Title: Lot 1 - Outdoor events with 5,000 or more in attendance.
Description
Description of the procurement:
“Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services to Dublin City...”
Description of the procurement
Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services to Dublin City Council for events which may take place in the public domain within the Dublin City Council administrative area (including Dublin City Council managed parks). The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this Framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
Show more Award criteria
Quality criterion (name): Quality of Approach and Methodology
Quality criterion (weighting): 4000
Quality criterion (name):
“Quality of the depth and relevant experience of the resources to be involved in the delivery of events”
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 2000
Scope of the procurement
Title: Lot 2 - Outdoor events with less than 5,000 in attendance
Description
Description of the procurement:
“Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services to Dublin City...”
Description of the procurement
Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services to Dublin City Council for events which may take place in the public domain within the Dublin City Council administrative area (including Dublin City Council managed parks). The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this Framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2021/S 086-222811
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: Lot 1 - Outdoor events with 5,000 or more in attendance.
Date of conclusion of the contract: 2021-12-01 📅
Information about tenders
Number of tenders received: 15
Number of tenders received by electronic means: 15
Name and address of the contractor
Name: arcana productions ltd
National registration number: IE9648690V
Postal address: the black box, the dyke road
Postal town: galway
Postal code: galway city
Country: Ireland 🇮🇪
Phone: +353 0872863582📞
E-mail: johnny@arcana.ie📧
Fax: +353 091569761 📠
Region: West🏙️
URL: http://www.arcana.ie🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 000 000 💰
2️⃣
Contract Number: 2
Name and address of the contractor
Name: Davis Events Agency
National registration number: N/a
Postal address: 10-13 Thomas Street
Postal town: Dublin
Postal code: The Digital Hub
Phone: +353 878178182📞
E-mail: paul@davisevents.ie📧
Fax: +353 014885801 📠
Region: Dublin🏙️
URL: http://www.davisevents.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 000 000 💰
3️⃣
Contract Number: 3
Name and address of the contractor
Name: PBM Productions Ltd t/a Diffusion Events
National registration number: 8213303B
Postal address: Station House, Station Road
Postal town: Dublin 18
Postal code: Shankill
Phone: +353 012311444📞
E-mail: brid@diffusionevents.com📧
URL: http://www.diffusionevents.com🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 000 000 💰
4️⃣
Contract Number: 4
Lot Identification Number: 2
Title: Lot 2 - Outdoor events with less than 5,000 in attendance
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 000 000 💰
5️⃣
Contract Number: 5
Name and address of the contractor
Name: Archetype
National registration number: Archetype
Postal address: 7 Pembroke Place, Dublin 2
Postal code: Dublin 2
Phone: +353 0876654308📞
E-mail: neil@archetype.ie📧
URL: http://www.archetype.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 000 000 💰
6️⃣
Contract Number: 6
Name and address of the contractor
Name: Bluestop Limited
National registration number: IE9417163H
Postal address: t/a BoxRoom Productions, GEC, Taylor's La
Postal code: Dublin 8
Phone: +353 863069247📞
E-mail: aimee@boxroom.ie📧
URL: http://www.boxroom.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 000 000 💰
7️⃣
Contract Number: 7
Name and address of the contractor
Name: Event Fuel ltd
National registration number: 2993397TH
Postal address: 8 Dunville Terrace, Canal Rd, Ranelagh
Postal town: Ranelagh
Postal code: Dublin
Phone: +353 14979337📞
E-mail: bettine@eventfuel.ie📧
URL: http://www.eventfuel.ie/🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 000 000 💰
8️⃣
Contract Number: 8
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 000 000 💰
Complementary information Additional information
“Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you...”
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
The contract/framework agreement is primarily for use by the Events Unit, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
Emailed/faxed/late tenders will not be accepted.
Suppliers should note the following when making their submission:
•To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
•When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
•Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
•Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
•There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
•In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
•Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
•Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com
Tenders may be submitted in English or in the Irish language.
Please note that OJEU contracts are covered by the Government Procurement Agreement.
Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 189090. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21st May 2021 to enable issue of responses to all interested parties.
Show more
Source: OJS 2021/S 252-671305 (2021-12-23)