Contract for School Meals at 2 Locations

Cork Education and Training Board

Cork Education and Training Board invites tenders for the provision of school meals to be awarded in two lots.
Lot 1: Terence MacSwiney Community College, Hollyhill, Knocknaheeny, Cork;
Lot 2: Carrignafoy Community College, Cobh, Co. Cork.
The contracts are for a maximum period of 5 years, subject to satisfactory performance. Funding is provided for school meals (local projects) scheme through the department of employment affairs and social protection. Funding is allocated on a school year basis and must be applied for each year.

Deadline

The time limit for receipt of tenders was 2021-08-11. The procurement was published on 2021-07-16.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• ashdale catering ltd

Who?

• Cork Education and Training Board

What?

• Catering services for other enterprises or other institutions › School-meal services
• Catering services for private households › Meal delivery service
• Prepared meals › School meals

Where?

• Southern › South-West

Procurement history

Date	Document
2021-07-16	Contract notice
2021-09-29	Contract award notice

Contract notice (2021-07-16)
Object
Scope of the procurement
Title: School-meal services
Short description:

Cork Education and Training Board invites tenders for the provision of school meals to be awarded in two lots. Lot 1: Terence MacSwiney Community College, Hollyhill, Knocknaheeny, Cork; Lot 2: Carrignafoy Community College, Cobh, Co. Cork. The contracts are for a maximum period of 5 years, subject to satisfactory performance. Funding is provided for school meals (local projects) scheme through the department of employment affairs and social protection. Funding is allocated on a school year basis and must be applied for each year.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: School-meal services 📦
Additional CPV: School meals 📦
Place of performance
NUTS region: South-West 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Cork Education and Training Board
Postal address: 21 Lavitt's Quay, Cork
Postal code: Cork
Postal town: Cork
Contact
Internet address: http://www.corketb.ie 🌏
E-mail: marguerite.forde@corketb.ie 📧
Phone: +353 214907184 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=193639&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=193639&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-07-16 📅
Submission deadline: 2021-08-11 📅
Publication date: 2021-07-21 📅
Identifiers
Notice number: 2021/S 139-370148
OJ-S issue: 139
Additional information
Authorised personnel of Cork ETB.

Object
Scope of the procurement
Short description:

Cork Education and Training Board invites tenders for the provision of school meals to be awarded in two lots.

Lot 1: Terence MacSwiney Community College, Hollyhill, Knocknaheeny, Cork;

Lot 2: Carrignafoy Community College, Cobh, Co. Cork.

The contracts are for a maximum period of 5 years, subject to satisfactory performance. Funding is provided for school meals (local projects) scheme through the department of employment affairs and social protection. Funding is allocated on a school year basis and must be applied for each year.

Estimated total value: 800 000 EUR 💰
Title of the lot: Lot 1: Terence MacSwiney Community College, Hollyhill, Knocknaheeny, Cork
Lot number: 1
Short description:

Provision of dinners for Terence MacSwiney Community College, Hollyhill, Knocknaheeny, Cork. The numbers envisaged in year 1 are 245. This may vary from year to year.

Estimated value excluding VAT: 325 000 EUR 💰
Duration: 60 months
Description of renewals: Annually the contract will be reviewed and subject to approval for renewal.
Title of the lot: Lot 2: Carrignafoy Community College, Cobh, Co. Cork
Lot number: 2
Short description:

Provision of breakfasts and lunches for Carrignafoy Community College, Cobh, Co. Cork The numbers envisaged in year 1 are 330. This may vary from year to year.

Estimated value excluding VAT: 475 000 EUR 💰
Place of performance
Main site or place of performance: Terence MacSwiney Community College, Hollyhill, Knocknaheeny, Cork.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to tender documents available on eTenders using RFT ID 194796.
Contract execution
Contract performance conditions: Please refer to tender documents available on eTenders using RFT ID 194796.

Procedure
Legal basis: 32014L0024
Accelerated procedure:

Due to resourcing problems, the contract procedure was delayed but it is essential to have the contract in place to cater for school reopening in late August 2021.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2022-08-11 📅
Tender opening date: 2021-08-11 📅
Tender opening time: 12:00
Place: Via eTenders platform.
Additional information: Authorised personnel of Cork ETB.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Marguerite Forde
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/373 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=193639&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.

3) Suppliers should note the following when making their submission:

There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload. In order to submit a document to the electronic postbox, please note that you must click ‘Submit Response’. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the ‘Submit Response’ button will be disabled automatically upon expiration of the response deadline. Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.

• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (9 a.m.- 17.30 p.m. GMT) 5. All queries must be submitted through the messaging facility on www.etenders.gov.ie.

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this contract;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

12) Please note due to the current Covid-19 pandemic, facilitation of all meetings, site visits, clarification meetings, and assessments of samples, etc. (as applicable) is severely impacted. Where possible the contracting authority will put in place alternative arrangements, such as online meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

The contract is covered by the application of the Remedies Directive and Irish Regulations (SI 130) and the relevant standstill period applied at the time of notification.

Source: OJS 2021/S 139-370148 (2021-07-16)

Contract award notice (2021-09-29)
Object
Scope of the procurement
Short description:

Cork Education and Training Board awarded a contract for the provision of school meals to be awarded in two lots. Lot 1: Terence MacSwiney Community College, Hollyhill, Knocknaheeny, Cork. Lot 2: Carrignafoy Community College, Cobh, Co. Cork. The contracts are for a maximum period of 5 years, subject to satisfactory performance. Funding is provided for School Meals (Local projects) Scheme through the Department of Employment Affairs and Social Protection.

Total value of the procurement: 800 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-09-29 📅
Publication date: 2021-10-04 📅
Identifiers
Notice number: 2021/S 192-500614
Refers to notice: 2021/S 139-370148
OJ-S issue: 192
Additional information

As fees are set by the Department, tender cost was not considered as an award criterion.

Object
Scope of the procurement
Title of the lot: Lot 1: Terence MacSwiney Community College, Hollyhill, Knocknaheeny, Cork.
Short description:

Provision of dinners for terence MacSwiney Community College, Hollyhill, Knocknaheeny, Cork. The numbers envisaged in year 1 are 245. This may vary from year to year.

Additional information:

As fees are set by the Department, tender cost was not considered as an award criterion.

Short description:

Provision of breakfasts and lunches for Carrignafoy Community College, Cobh, Co. Cork The numbers envisaged in year 1 are 330. This may vary from year to year.

Procedure
Award criteria
Quality criterion (name): Criterion A - Quality and Range of Service Proposed
Quality criterion (weighting): 50%
Quality criterion (name): Criterion B - Health and Safety
Quality criterion (weighting): 15%
Quality criterion (name): Criterion C - Delivery Methodology, Reliability and Continuity of Supply
Criterion D - Contract Performance Management and Reporting
Quality criterion (weighting): 10%
Quality criterion (name): Criterion E - Green Procurement Initiatives
Price (weighting): 0%

Award of contract
Date of contract conclusion: 2021-09-07 📅
Name: ashdale catering ltd
National registration number: 8203704N
Postal address: unit 1A, blarney business park, blarney, cork
Postal town: Cork
Postal code: Cork
Country: Ireland 🇮🇪
Phone: +353 214382700 📞
E-mail: ashdalecatering@eircom.net 📧
Country: Southern 🏙️
Internet address: http://www.ashdalecatering.ie 🌏
Total value of the procurement: 325 000 EUR 💰
475 000 EUR 💰
Information about tenders
Number of tenders received: 4
Source: OJS 2021/S 192-500614 (2021-09-29)

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