Contract for Cleaning and Janitorial Services

IT Sligo

IT Sligo invites tenders for the provision of cleaning and janitorial services. The contract is anticipated to commence in July 2021 for a period of 2 years. The contract may be extended for further periods of up to 6 additional years.

Deadline

The time limit for receipt of tenders was 2021-04-07. The procurement was published on 2021-02-26.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Flannery Cleaning Services

Who?

• IT Sligo

What?

Where?

• Northern and Western › West

Procurement history

Date	Document
2021-02-26	Contract notice
2021-04-01	Additional information
2021-09-08	Contract award notice

Contract notice (2021-02-26)
Object
Scope of the procurement
Title: Cleaning services
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦
Additional CPV: Building-cleaning services 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: IT Sligo
Postal address: Ash Lane
Postal town: Sligo
Contact
Internet address: http://www.itsligo.ie 🌏
E-mail: info@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=183713&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=183713&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-02-26 📅
Submission deadline: 2021-04-07 📅
Publication date: 2021-03-03 📅
Identifiers
Notice number: 2021/S 043-107835
OJ-S issue: 43
Additional information

The tender postbox will be opened by authorised personnel of the contracting authority.

Object
Scope of the procurement
Estimated total value: 4 000 000 EUR 💰
Estimated value excluding VAT: 4 000 000 EUR 💰
Duration: 24 months
Description of renewals:

The contract may be subject to three additional two year extensions, to a maximum period of eight years in total, subject to satisfactory performance, ongoing need, budget availability and the continuing needs of the contracting authority.

Place of performance
Main site or place of performance: Sligo, IRELAND.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the tender documentation available to download from www.etenders.gov.ie using RFT ID 185382.

Contract execution
Contract performance conditions:

As per tender documentation. Quality of service will be continuously monitored and subject to strict service level agreements.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2023-04-07 📅
Tender opening date: 2021-04-07 📅
Tender opening time: 17:00
Place: Tenders will be opened as soon as possible after the formal closing date and time via the eTenders platform.
Additional information:

The tender postbox will be opened by authorised personnel of the contracting authority.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Jeanne Copeland
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/235 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=183713&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: Upon expiry of the contract the service may be subject to retender.

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this contract;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that the successful tenderer is and remains tax compliant;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time;

7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines: In accordance with SI 130 — the Remedies Regulations.
Source: OJS 2021/S 043-107835 (2021-02-26)

Additional information (2021-04-01)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2021-04-01 📅
Submission deadline: 2021-04-12 📅
Publication date: 2021-04-06 📅
Identifiers
Notice number: 2021/S 066-172148
Refers to notice: 2021/S 043-107835
OJ-S issue: 66
Source: OJS 2021/S 066-172148 (2021-04-01)

Contract award notice (2021-09-08)
Object
Scope of the procurement
Short description:

IT Sligo invited tenders for the provision of cleaning and janitorial services. The contract commences in August 2021 for a period of 2 years. The contract may be extended for further periods of up to 6 additional years.

Total value of the procurement: 4 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: F91 YW50
Contact
Phone: +353 719155222 📞

Reference
Dates
Date dispatched: 2021-09-08 📅
Publication date: 2021-09-13 📅
Identifiers
Notice number: 2021/S 177-462079
OJ-S issue: 177

Object
Scope of the procurement
Short description: Provision of cleaning and janitorial services.
Place of performance
Main site or place of performance: Sligo, Ireland

Procedure
Award criteria
Quality criterion (name): Tenderer’s Mobilisation & Implementation Plan
Quality criterion (weighting): 10%
Quality criterion (name): Methodology for Delivery of the Service
Quality criterion (weighting): 20%
Quality criterion (name): Quality and Expertise of Team Proposed
Environmental Proposal
Quality criterion (weighting): 5%
Quality criterion (name): Proposals for Staff Engagement and Wellbeing
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 40%

Award of contract
Date of contract conclusion: 2021-08-03 📅
Name: Flannery Cleaning Services
Postal address: Grange East
Postal town: Knocknarea, Co. Sligo
Country: Ireland 🇮🇪
West 🏙️
Total value of the procurement: 4 000 000 EUR 💰
Information about tenders
Number of tenders received: 7

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Information about review deadlines: In accordance with SI 130 - the Remedies Regulations.
Source: OJS 2021/S 177-462079 (2021-09-08)

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