The Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient care. The HRB has 65 staff. Our annual budget is in excess of EUR 45 million and we manage a research investment portfolio of approximately EUR 200 million. The agency is funded mainly by the Department of Health, and Board members are appointed by the Minister for Health.
The HRB need a conference and event company that can cater for any size of event, in any format that may be dictated by the needs of the target audience at hand. They must have proven experience and recognised expertise in using online event platforms, complex abstract management systems along with a proven track record or qualifications for handling these aspects of an event.
This contract is intended to be for 3 years with an option to renew for a fourth year.
Deadline
The time limit for receipt of tenders was 2021-04-15.
The procurement was published on 2021-03-16.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Conference and Event Management Service
HRB 2021 Conferences and Events
Products/services: Hotel meeting and conference services๐ฆ
Short description:
โThe Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient...โ
Short description
The Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient care. The HRB has 65 staff. Our annual budget is in excess of EUR 45 million and we manage a research investment portfolio of approximately EUR 200 million. The agency is funded mainly by the Department of Health, and Board members are appointed by the Minister for Health.
The HRB need a conference and event company that can cater for any size of event, in any format that may be dictated by the needs of the target audience at hand. They must have proven experience and recognised expertise in using online event platforms, complex abstract management systems along with a proven track record or qualifications for handling these aspects of an event.
This contract is intended to be for 3 years with an option to renew for a fourth year.
Show more
Estimated value excluding VAT: EUR 540 000 ๐ฐ
1๏ธโฃ
Additional products/services: Hotel meeting and conference services๐ฆ
Place of performance: Dublin๐๏ธ
Main site or place of performance: Dublin.
Description of the procurement:
โThe Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient...โ
Description of the procurement
The Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient care. The HRB has 65 staff. Our annual budget is in excess of EUR 45 million and we manage a research investment portfolio of approximately EUR 200 million. The agency is funded mainly by the Department of Health, and Board members are appointed by the Minister for Health.
The HRB need a conference and event company that can cater for any size of event, in any format that may be dictated by the needs of the target audience at hand. They must have proven experience and recognised expertise in using online event platforms, complex abstract management systems along with a proven track record or qualifications for handling these aspects of an event.
We are looking for a company that can provide a full range of professional conference management services from โin personโ events to online events and hybrid events that embrace both online and in person participation.
This contract is intended to be for 3 years with an option to renew for a fourth year.
Services required for events include, but are not limited to:
โIn personโ events
โข search for and procurement of, venues and third-party suppliers;
โข administration and logistics including:;
โ online registration;
โ event planning;
โ management of scientific paper peer-review processes;
โ delegate services (in advance and during the conference);
โข budget management (including securing three quotes for all services supplied and third-party invoicing).
Online events
โข provision of online platform for the event;
โข administration and logistics including:
โ online registration;
โ event planning;
โ management of scientific paper peer-review processes;
โ delegate services (in advance and during the conference).
Hybrid or โhub and spokeโ events (part in person/ part online)
In addition to all the services outlined for both the โin personโ and online events,
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 540 000 ๐ฐ
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal โ Description
Description of renewals: One renewal for 12-month period at the end of 3 years.
Additional information: None.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: N/a.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-04-15
17:00 ๐
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 3
Conditions for opening of tenders: 2021-04-15
17:00 ๐
Conditions for opening of tenders (place): Electronic opening of postbox by HRB staff.
Complementary information Information about recurrence
This is a recurrent procurement โ Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Postal code: D07
Country: Ireland ๐ฎ๐ช
Phone: +353 18886000๐
E-mail: highcourtcentraloffice@courts.ie๐ง
Source: OJS 2021/S 055-138222 (2021-03-16)
Contract award notice (2022-04-23) Contracting authority Name and addresses
Postal address: 67-72 Grattan House
Postal code: Lower Mount St
Object Scope of the procurement
Short description:
โThe Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient...โ
Short description
The Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient care. The HRB has 65 staff. Our annual budget is in excess of โฌ45m and we manage a research investment portfolio of approximately โฌ200m. The agency is funded mainly by the Department of Health, and Board members are appointed by the Minister for Health.
The HRB need a conference and event company that can cater for any size of event, in any format that may be dictated by the needs of the target audience at hand. They must have proven experience and recognised expertise in using online event platforms, complex abstract management systems along with a proven track record or qualifications for handling these aspects of an event.
This contract is intended to be for three years with an option to renew for a fourth year.
Show more
Total value of the procurement (excluding VAT): EUR 540 000 ๐ฐ
Description
Main site or place of performance: Dublin
Description of the procurement:
โThe Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient...โ
Description of the procurement
The Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient care. The HRB has 65 staff. Our annual budget is in excess of โฌ45m and we manage a research investment portfolio of approximately โฌ200m. The agency is funded mainly by the Department of Health, and Board members are appointed by the Minister for Health.
The HRB need a conference and event company that can cater for any size of event, in any format that may be dictated by the needs of the target audience at hand. They must have proven experience and recognised expertise in using online event platforms, complex abstract management systems along with a proven track record or qualifications for handling these aspects of an event.
We are looking for a company that can provide a full range of professional conference management services from โin personโ events to online events and hybrid events that embrace both online and in person participation.
This contract is intended to be for three years with an option to renew for a fourth year.
Services required for events include, but are not limited to:
โIn personโ events
โข Search for and procurement of, venues and third-party suppliers
โข Administration and logistics including:
๏ง online registration
๏ง event planning
๏ง management of scientific paper peer-review processes
๏ง delegate services (in advance and during the conference)
โข budget management (including securing three quotes for all services supplied and third-party invoicing)
Online events
โข Provision of online platform for the event
โข Administration and logistics including:
๏ง online registration
๏ง event planning
๏ง management of scientific paper peer-review processes
๏ง delegate services (in advance and during the conference)
Hybrid or โhub and spokeโ events (part in person/ part online)
In addition to all the services outlined for both the โin personโ and online events,
Show more Award criteria
Quality criterion (name): Proven track record for delivering events
Quality criterion (weighting): 35%
Quality criterion (name): Experience qualifications and expertise of staff
Quality criterion (weighting): 20%
Quality criterion (name): Ideas generation for successful operation of a hybrid event
Quality criterion (weighting): 15%
Price (weighting): Cost 30%
Description
Additional information: None
Procedure Administrative information
Previous publication concerning this procedure: 2021/S 055-138222
Award of contract
1๏ธโฃ
Contract Number: 1
Title: Conference and Event Management Service
Date of conclusion of the contract: 2021-09-27 ๐
Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
Name and address of the contractor
Name: Conference Partners Ltd.
National registration number: 8288489Q
Postal address: Suite 21 The Hyde Building
Postal town: Dublin 18
Postal code: Carrickmines
Country: Ireland ๐ฎ๐ช
Phone: +353 12968688๐
E-mail: caroline.stanners@conferencepartners.com๐ง
Region: รire/Ireland๐๏ธ
URL: WWW.conferencepartners.com๐
The contractor is an SME โ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 540 000 ๐ฐ
Total value of the contract/lot: EUR 540 000 ๐ฐ
Complementary information Additional information
none
Source: OJS 2022/S 083-222831 (2022-04-23)